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Provision of Payroll Services

THE PIRBRIGHT INSTITUTE

This public procurement record has 1 release in its history.

Tender

20 Oct 2026 at 15:25

UK4 - Tender Notice
Summary of the contracting process

The Pirbright Institute is seeking a supplier to provide payroll services, delivering accurate and timely payroll in line with legislative requirements. The work is for the Institute, based at Pirbright Laboratory in Woking. The requirement is classified as payroll management services and is a single service contract. Suppliers would need to handle the Institute’s payroll processing and ensure it meets applicable legislative requirements.

The Institute invited offers through an open competition below the UK procurement threshold. This is the tender stage. The deadline for questions was 2 November 2026 at 17:00, and the submission deadline was 18 November 2026 at 17:00. The stated contract period runs from 1 April 2027 to 31 March 2029, with an option to extend for two years, to a maximum end date of 31 March 2031. The stated procurement value is £85,000 gross. The award is weighted 70% on quality and 30% on price. Bids may be submitted electronically through the Institute’s procurement portal.

This opportunity suits payroll providers able to run an organisation’s payroll accurately and on schedule, while keeping processing compliant with legislative requirements. Suppliers should be equipped to deliver an ongoing payroll service throughout the contract period and, if the extension is taken up, continue delivery for the additional period. The buyer’s evaluation places greater weight on quality than price, so a strong offer should demonstrate a reliable service, sound payroll processes and the ability to meet legal obligations as well as provide competitive pricing. The requirement is a single service contract for the Institute rather than a multi-lot procurement.

How relevant is this notice?

Notice Information

Notice Title

Provision of Payroll Services

Notice Description

The Authority requires the Provision of Payroll Services, accurately, on time and in line with legislative requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078c19
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099125-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

Notice Value(s)

Tender Value
£85,000 Under £100K
Lots Value
£85,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20266 days ago
Submission Deadline
18 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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