Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

The Provision of Equipping Consultancy Services

FRIMLEY HEALTH NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Tender

20 Oct 2026 at 16:51

UK4 - Tender Notice
Summary of the contracting process

Frimley Health NHS Foundation Trust is seeking equipping consultancy for the New Frimley Park Hospital programme. The service will advise on equipment planning and integration during concept design and spatial coordination, supporting development of the Outline Business Case; it may extend into the next design stage. Work includes an equipment strategy and governance framework, equipment categorisation and master and departmental equipment schedules. The consultant will capture requirements with clinical, operational, estates, digital, clinical engineering and finance teams, validate room data sheets, provide design and technical assurance, and align equipment with building information modelling. It will also cover medical equipment and digital integration, cost planning, procurement strategy, logistics, commissioning and operational readiness, risk management, and potentially an audit of existing equipment. The Trust is the buying organisation. The relevant field is healthcare equipment planning and consultancy (CPV 79411000).

The Trust invited full tenders through an open procedure. The enquiry deadline was 5 November 2026 at 17:00, and the tender submission deadline was 16 November 2026 at 10:00. The contract is scheduled to run from 11 January 2027 to 4 April 2029; this period applies to the consultancy service, not completion of the wider hospital programme. The estimated value is £166,019 excluding VAT (£199,222.80 including VAT). The procurement is a single lot. Evaluation is weighted 80% quality and 20% cost. Participation conditions are assessed on a pass/fail basis, and the full tender must respond to them. Submissions and procurement communications are handled through the electronic tendering portal. The expected award decision date is 14 December 2026.

This opportunity suits consultancies with demonstrable healthcare equipment-planning expertise and the capacity to work within a complex hospital design programme. Suppliers need to develop evidence-led equipment strategies, governance arrangements, schedules and cost assumptions, and integrate these with design, room data, building information modelling and digital systems. Strong clinical and operational engagement is central, alongside coordination with estates, clinical engineering, finance, and wider design, cost and programme teams. Relevant experience should cover equipment categorisation, requirements capture, technical assurance, procurement planning, logistics, commissioning and operational readiness. The provider must maintain accurate equipment data and effective change and risk control, while supporting value for money and sustainability. The work spans multiple design and professional disciplines, so bidders should be able to coordinate inputs and deliver robust outputs suitable for an Outline Business Case. An existing-equipment audit may also be required.

How relevant is this notice?

Notice Information

Notice Title

The Provision of Equipping Consultancy Services

Notice Description

Frimley Health NHS Foundation Trust ("the Trust") is seeking to procure a provider for the provision of equipping consultancy services in connection with the New Frimley Park Hospital programme (Ref C476248). The procurement is for a comprehensive equipping advisory service covering RIBA Stage 2 (Concept Design) and RIBA Stage 3 (Spatial Coordination), with an option to extend into RIBA Stage 4. The service will support the development of the Outline Business Case. The scope includes, but is not limited to, the development of the Equipping Strategy and Equipment Governance Framework, aligned to New Hospital Programme and Hospital 2.0 guidance. It also covers equipment categorisation (Group 1, 2 and 3) in line with the NHP categorisation strategy, and the development and management of the Master Equipment Schedule and departmental equipment schedules. The provider will lead stakeholder engagement and requirements capture with clinical, operational, estates, digital, clinical engineering and finance teams. The scope further includes Room Data Sheet validation, design integration and technical assurance, including BIM alignment, together with medical equipment and digital integration covering interoperability, asset tracking and digital asset requirements. The provider will deliver equipment cost planning, including capital, lifecycle and procurement assumptions and inputs to the Outline Business Case. It will also develop the equipment procurement strategy, logistics, commissioning and operational readiness planning, and manage the Equipping Risk Register. An optional asset audit of existing equipment may be instructed by the Trust. The appointed provider will be expected to deliver robust, evidence-led equipping outputs that are fully integrated with the developing design. They will work as part of an integrated professional team and co-ordinate with the wider design, cost and programme workstreams. The Trust places a strong emphasis on clinical engagement, data accuracy and change control, value for money and sustainability. The contract duration under this notice is for the provision of the equipping consultancy services only. It does not represent or imply any timeframe for completion of the wider New Frimley Park Hospital programme. This procurement is being conducted as an open procedure under the Procurement Act 2023. Interested suppliers must submit a full tender by the deadline stated in the tender documents, including responses to the conditions of participation, which are assessed on a pass/fail basis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078c3c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099188-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79411000 - General management consultancy services

Notice Value(s)

Tender Value
£166,019 £100K-£500K
Lots Value
£166,019 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20266 days ago
Submission Deadline
16 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 Jan 2027 - 4 Apr 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FRIMLEY HEALTH NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FRIMLEY
Postcode
GU16 7UJ
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Surrey Heath
Electoral Ward
Frimley
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...