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Doncaster, Rotherham and Sheffield Integrated Community Equipment Loans Service (DRS ICELS)

Sheffield City Council

This public procurement record has 1 release in its history.

Tender

20 Oct 2026 at 17:03

UK4 - Tender Notice
Summary of the contracting process

Sheffield City Council is leading a joint procurement with Doncaster Council, Rotherham Council and South Yorkshire Integrated Care Board for an integrated community equipment loans service. The provider will procure and supply equipment and daily-living aids for adults and children, and manage storage, delivery, collection, active recall, cleaning and decontamination, repair, servicing, maintenance, reuse and recycling. The service is intended to give people timely access to safe, suitable equipment that meets assessed needs and supports them to live independently at home. It also supports hospital discharge and helps prevent hospital admissions. Delivery is for the communities of Doncaster, Rotherham and Sheffield.

The buyer invited offers through an open procedure. This is a single-lot service contract, with electronic bids permitted in English. The enquiry deadline was 9 November 2026 at 17:00, and the bid deadline was 20 November 2026 at 12:00. The estimated value is £140 million excluding VAT (£168 million including VAT). The initial contract period runs from 1 May 2027 to 30 April 2032, with two extension options: three years and then two years, potentially extending the term to 30 April 2037. Evaluation is weighted 60% quality, 30% price and 10% social value. The estimated award decision date is 15 January 2027.

This requirement suits suppliers able to run an end-to-end community equipment service across three council areas and an integrated care board, serving both adults and children. Strong operational capability is needed in equipment sourcing and supply, stock control, warehousing, delivery and collection, including active recall, alongside reliable repair, servicing and maintenance. Providers must be able to apply robust infection-control, cleaning and decontamination processes and manage reuse and recycling. An efficient IT-based stock-control system and sufficient storage capacity are explicit requirements. The service must respond to changing national and local policy and meet national guidance on delivery and collection. The specification places emphasis on timely, safe and effective provision to people’s assessed needs; quality carries more evaluation weight than price, with social value also assessed. SMEs are considered suitable for this opportunity.

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Notice Information

Notice Title

Doncaster, Rotherham and Sheffield Integrated Community Equipment Loans Service (DRS ICELS)

Notice Description

Provision of Equipment and aids for daily living is an essential component of the Health and Social Care system. An efficient Community Equipment Loans Service can enable independent living, facilitate hospital discharge, prevent hospital admission as well as reducing overall costs to the system. This Procurement is for an Integrated Community Equipment Loans Service to procure, supply, store, deliver, collect, Decontaminate, Repair, Service and Maintain, reuse and recycle a range of Equipment for Service Users who need it, both adults and children. Commissioners require a responsive Service that meets national guidelines for: The delivery and collection and active recall of Equipment. An IT based efficient stock control system and storage facilities. Robust infection control, cleaning and decontamination measures. Servicing and Maintenance. Warranty and repairs. Sufficient flexibility to meet changes in national or local policy requirements. The aim of the Service is to ensure that eligible Service Users of all ages receive timely access to appropriate, safe and effective Equipment and associated Activities that meet their assessed needs and enable them, as far as reasonably possible, to live safely and independently in their chosen Home. This is a joint procurement where Sheffield City Council is acting as the lead buyer on behalf of City of Doncaster Council, Metropolitan Borough of Rotherham Council and South Yorkshire Integrated Care Board.

Lot Information

Lot LOT-0000

Renewal: There are 2 options to extend. The first extension being for a period of 3 years and the second extension being a period of 2 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078c44
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099199-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

85 - Health and social work services

CPV Codes

33100000 - Medical equipments

85000000 - Health and social work services

85323000 - Community health services

Notice Value(s)

Tender Value
£140,000,000 £100M-£1B
Lots Value
£140,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20266 days ago
Submission Deadline
20 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 May 2027 - 30 Apr 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sheffield City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2HH
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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