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P-3380 Accounts Payable Document Capture Solution

Translink

This public procurement record has 1 release in its history.

Tender

21 Oct 2026 at 15:20

UK4 - Tender Notice
Summary of the contracting process

Translink is seeking a provider to implement and support a document capture solution for its ERP and accounts payable invoicing processes. The system must capture and manage documents involved in those business processes and be fully functioning, readily available out of the box, with minimal customisation or bespoke design. This is an IT software implementation and support service for Translink, the public transport organisation based in Belfast. The procurement is for one integrated solution rather than separate lots.

Translink invited offers through a below-threshold open competition. The tender was published on 21 October 2026, with submissions due by 18 November 2026 at 12:00 noon UTC. The contract is scheduled to run from 1 February 2027 to 31 January 2030, with options to extend for two further 12-month periods, potentially taking the term to 31 January 2032. The estimated value is £298,400 excluding VAT (£358,080 including VAT). Evaluation gives technical quality a 70% weighting and commercial price 30%. Electronic submission is permitted through the eTendersNI service.

This opportunity suits software suppliers with a ready-to-deploy document capture product and the capability to implement, configure and support it for ERP and accounts payable invoicing workflows. The buyer’s preference for an out-of-the-box solution with minimal customisation favours providers whose existing product already fits these processes, rather than firms relying on extensive bespoke development. Suppliers should be able to deliver a fully functioning implementation and provide ongoing support across a multi-year contract, including any extension periods. Technical quality carries substantially more evaluation weight than price, so a clear demonstration of solution capability and implementation approach will matter alongside a competitive commercial offer. The requirement is for a single solution covering the stated business processes.

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Notice Information

Notice Title

P-3380 Accounts Payable Document Capture Solution

Notice Description

Translink wishes to appoint a provider for the implementation of a fully functioning and supported document capture solution, to manage the business processes associated with ERP and Accounts Payable invoicing. The solution must be readily available "out of the box", with minimal customisation and bespoke design required for implementation.

Lot Information

Lot 1

Renewal: The contract will run for an initial term of 3 years, with a further option to extend for 2 further periods of 12 months each (3+1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078d1b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099597-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
£298,400 £100K-£500K
Lots Value
£298,400 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20265 days ago
Submission Deadline
18 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Translink
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT2 7LX
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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