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Provision of an Enterprise-wide Medical Imaging Management and Processing System for eight Trusts in the East Midlands

Nottingham University Hospitals NHS Trust

This public procurement record has 1 release in its history.

Planning

21 Oct 2026 at 15:26

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

East Midlands Imaging Network (EMRAD), working with eight NHS trusts, is planning to replace their medical imaging systems with an enterprise-wide service covering radiology information and picture archiving and communication systems, a vendor-neutral archive, and potentially cardiology, digital pathology and point-of-care ultrasound. The service is intended to support shared diagnostic imaging across the network while meeting individual trust needs. Scope includes image storage, archiving, viewing and reporting; referral management, vetting, scheduling and workflow; integration with each trust’s clinical and administrative systems, including electronic patient records; migration of existing data; network-wide access, audit and analytics; and implementation, training, support, maintenance and performance reporting. Delivery is across the East Midlands, for trusts in Nottingham, Derby, Leicester, Lincolnshire, Northamptonshire, Kettering, Chesterfield and Nottinghamshire.

This is preliminary market engagement at the planning stage, not a competition or invitation to tender. EMRAD is using engagement to test requirements and inform its procurement and contractual strategy; the route to market is undecided, with the LPP Clinical Digital Health Solutions framework under consideration. Suppliers interested in the first engagement stage were asked to register by 10 November 2026 and return a questionnaire by 13 November, following a virtual briefing expected on 11 November. A second stage of specification review and supplier demonstrations is expected from late November to early December 2026, by invitation; if the framework route is chosen, only its appointed suppliers can be invited. The anticipated contract term is up to 10 years, with phased go-live from 2029. The estimated value is £200 million excluding VAT (£240 million including VAT).

This is a substantial, multi-trust digital health systems programme for suppliers able to deliver integrated imaging platforms and support deployment across a regional NHS network. EMRAD is seeking market input on realistic and deliverable requirements, current capabilities and innovation, clinical workflows, service levels, implementation timescales and supplier capacity. Providers with experience of PACS and RIS, imaging archives, clinical-system integration, interoperability across organisational boundaries, data migration, analytics, training and long-term support are likely to be relevant. The buyer also wants evidence through demonstrations using real clinical workflow scenarios; any demonstration should show functionality already available and in use, rather than future roadmap features. Suppliers should be prepared to discuss pricing and lifecycle models, product development, sustainability, social value, insurance and indemnity, and feasible commercial structures across eight trusts. If procurement proceeds through the LPP framework, participation will be restricted to its appointed suppliers.

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Notice Information

Notice Title

Provision of an Enterprise-wide Medical Imaging Management and Processing System for eight Trusts in the East Midlands

Notice Description

East Midlands Imaging Network ("EMRAD"), a network of eight NHS Trusts that share diagnostic imaging capability across the East Midlands, is undertaking preliminary market engagement prior to procuring an enterprise-wide medical imaging management and processing system, to include Radiology Information System ("RIS"), Picture Archiving and Communication System ("PACS"), Vendor Neutral Archive ("VNA"), Cardiology Information System and Digital Pathology. The Trusts in the network are: - Chesterfield Royal Hospital NHS Foundation Trust - Lincolnshire Community and Hospitals NHS Group (comprising United Lincolnshire Teaching Hospitals NHS Trust and Lincolnshire Community Health Services NHS Trust) - Nottingham University Hospitals NHS Trust - Sherwood Forest Hospitals NHS Foundation Trust - University Hospitals of Derby and Burton NHS Foundation Trust - University Hospitals of Leicester NHS Trust - University Hospitals of Northamptonshire NHS Group (comprising Kettering General Hospital NHS Foundation Trust and Northampton General Hospital NHS Trust) EMRAD is planning the procurement of replacement PACS and RIS systems for all 8 Trusts, on an anticipated term of up to 10 years with phased go-live from 2029. EMRAD requires solutions that support cross-Trust working, including network-wide reporting, image sharing and workflow, with integration and interoperability across Trust boundaries alongside Trust-specific requirements. The anticipated scope includes, but is not limited to: - PACS, including image storage and archiving, viewing and reporting; - RIS, including referral management, vetting, scheduling, workflow and reporting; - integration and interoperability with each Trust's clinical and administrative systems, including the Trusts' electronic patient record, and across the network; - data migration from the current platforms and archives; - network wide data access, auditing and analytics; - implementation, training, support and maintenance; and - service and performance reporting at both Trust and network level. EMRAD is also considering whether imaging outside radiology, such as cardiology, digital pathology and point-of-care ultrasound, should be included in scope or interfaced with the new platforms. The specification is being developed with clinical, technical and operational staff from all 8 Trusts. This engagement will test the draft requirements with the market and inform EMRAD's procurement strategy. The route to market and contractual structure have not yet been decided. The London Procurement Partnership ("LPP") Clinical Digital Health Solutions ("CDHS") framework is an option the network is exploring. Suppliers expressing interest to participate in the first stage of preliminary market engagement need to be aware that the option to go via a framework is reserved, and if this route is confirmed, only suppliers on the relevant framework will be invited to further market engagement and to tender. This notice is issued for preliminary market engagement purposes only. It is not a call for competition, an invitation to tender or a commitment to procure. Please read the important information in the engagement process description before responding.

Planning Information

1. Purpose This preliminary market engagement will inform the development of EMRAD's specification and its procurement strategy. EMRAD wishes to: - test its draft requirements with the market for realism, deliverability and cost; - test with the market whether imaging outside radiology, such as cardiology, digital pathology and point-of-care ultrasound, should be included in scope or interfaced with the new platforms; - understand current market capability, innovation and good practice; - see how solutions perform against real clinical workflows, through supplier demonstrations in the next stage of market engagement; - understand the key performance indicators and service levels the market can commit to; - understand implementation approaches, timescales and supplier capacity, given that other regional PACS and RIS procurements may run at the same time; - understand market practice on key commercial and contractual risks and terms, including insurances and indemnities; - understand market practice on lifecycle considerations, including pricing models, support and maintenance, product development, sustainability, social value and whole-life value for money; and - test which contractual structures and contract terms are feasible across eight Trusts. 2. Engagement stages Stage 1 - expressions of interest, supplier briefing session and questionnaire. This stage is open to the whole market and does not include issuing the draft specification. Suppliers who register their interest will be invited to a virtual supplier briefing session at 3:00 pm on 11th November 2026, covering what is going to market, the timeline and the Trusts involved. A short questionnaire will follow the session, covering: - suggestions on key performance indicators and service levels; - whether imaging outside radiology should be included in scope or interfaced with the new platforms; - contractual structures and contract term; - key commercial and contractual risks and terms, including insurances and indemnities; - lifecycle considerations, including pricing models, support and maintenance, product development, sustainability, social value and whole-life value for money; and - other risks and dependencies. Stage 2 - draft specification review and supplier demonstrations, by invitation only. Once the route to market is decided and the Trust specification workshops are complete, EMRAD intends to share its first draft specification for feedback and to invite suppliers to demonstrate their solutions against real clinical workflow scenarios. Stage 2 is currently expected to run from late November to early December 2026. Demonstrations will be held individually on Microsoft Teams and invited suppliers will have at least two weeks to prepare. Suppliers should demonstrate functionality that is available and in use now, not roadmap items. If the LPP CDHS framework route is confirmed, Stage 2 will be limited to suppliers appointed to that framework. Responding to Stage 1 does not mean a supplier will automatically be invited to Stage 2. 3. How to register To register your interest, please email sbotha@ecovategroup.com by 17:00 on 10th November 2026, marked "EMRAD PACS and RIS - Preliminary Market Engagement", with: - your organisation name; and - a primary contact (name, role, email address and telephone number). Registered suppliers will be sent the questionnaire after the briefing session. It must be returned by 17:00 on 13th November 2026. All contact about this engagement must be made through the supplier inbox. Please do not contact Trust or EMRAD staff directly. 4. Important information - No final route-to-market decision has been made. EMRAD is considering all viable options. The LPP CDHS framework is currently the expected route and remains under active consideration. This exercise is intended to validate whether it is suitable. - This exercise is not a call for competition, an invitation to tender, a contract award process or a commitment to buy. - Participation does not constitute participation in a procurement process. It does not guarantee that a supplier will be invited to Stage 2 or to take part in any future procurement. - If EMRAD procures through the LPP CDHS framework or another framework, only suppliers appointed to that framework may be able to take part in the resulting procurement, whether or not they responded to this notice. - Participation will not confer preferred-bidder status, any advantage or any commitment from EMRAD, DSFS or the participating Trusts. Not participating will not disadvantage a supplier in any future procurement. - Supplier feedback may be anonymised and shared with the participating Trusts. - No information supplied will constitute an offer or form part of a binding contract. - EMRAD, DSFS and the participating Trusts may change the scope, contractual structure, timetable and route to market following this engagement, legal advice and internal approvals. They may decide not to proceed, or to proceed through a framework that restricts the eligible supplier pool. - Suppliers taking part do so at their own cost. - Information received may be subject to disclosure under the Freedom of Information Act 2000.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078d1f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099603-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48180000 - Medical software package

48329000 - Imaging and archiving system

48814000 - Medical information systems

48814400 - Clinical information system

72253200 - Systems support services

72263000 - Software implementation services

72317000 - Data storage services

Notice Value(s)

Tender Value
£200,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
4 Mar 20275 months to go
Award Date
Not specified
Contract Period
1 Sep 2029 - 31 Aug 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham University Hospitals NHS Trust
Additional Buyers

Derbyshire Support and Facilities Services Ltd

Kettering General Hospital NHS Foundation Trust

Lincolnshire Community Health Services NHS Trust

Northampton General Hospital NHS Trust

Sherwood Forest Hospitals NHS Foundation Trust

University Hospitals of Derby and Burton NHS Foundation Trust

University Hospitals of Leicester NHS Trust

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 1PB
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF East Midlands (England)
Local Authority
Nottingham
Electoral Ward
Sherwood
Westminster Constituency
Nottingham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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