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Specialist Clinical Deep Cleaning and Decontamination Services for ESTH NEPTS Vehicles

Epsom & St Helier University Hospitals NHS Trust

This public procurement record has 1 release in its history.

Planning

22 Oct 2026 at 09:44

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Epsom and St Helier University Hospitals NHS Trust intends to procure specialist deep cleaning and decontamination services for around 42 Non-Emergency Patient Transport Service vehicles. The work is intended to support infection prevention and control, and is expected to cover scheduled deep cleans, reactive decontamination when required, and cleaning records and quality assurance documentation. Services should be deliverable from facilities within approximately 15 miles of St Helier Hospital on Wrythe Lane, Carshalton. This is a healthcare vehicle-cleaning requirement; suppliers with experience in healthcare, ambulance, patient transport or comparable environments are the intended market. The Trust is seeking to understand local supplier capability, capacity, operating locations, mobilisation arrangements and experience before deciding on its procurement approach.

This is at the planning and preliminary market-engagement stage, not a tender invitation or commitment to run a competition. The Trust expects the service period to run from 1 April 2027 to 30 September 2028, with a possible extension to 30 September 2029. The estimated contract value is £95,000 excluding VAT (£114,000 including VAT). The Trust expects to publish a future notice by 1 January 2027. For the engagement, it invited suppliers to submit a capability statement of no more than four pages within 14 days of publication, with a stated engagement deadline of 6 November 2026. The service is shown as a single lot; small and medium-sized businesses and voluntary, community and social enterprises are considered suitable.

This preparatory engagement is relevant to suppliers able to clean and decontaminate a fleet of around 42 patient transport vehicles, including providing both scheduled work and reactive response. The Trust wants to hear from firms with relevant client references and demonstrable experience in healthcare, ambulance, patient transport or comparable settings. Suppliers should be ready to explain their operational facilities and proximity to St Helier Hospital, available capacity for the fleet, typical response times and mobilisation arrangements. Relevant accreditations and quality standards, and the ability to meet infection prevention and control requirements, are also areas the Trust is assessing. Local providers may be particularly relevant, as the Trust is exploring whether alternative suppliers in the area can sustain service throughout the proposed contract period. The engagement is an opportunity to inform the Trust’s understanding of the market before any competition.

How relevant is this notice?

Notice Information

Notice Title

Specialist Clinical Deep Cleaning and Decontamination Services for ESTH NEPTS Vehicles

Notice Description

Epsom and St Helier University Hospitals NHS Trust is undertaking preliminary market engagement to identify suppliers capable of providing specialist deep cleaning and decontamination services for its Non-Emergency Patient Transport Service (NEPTS) vehicle fleet. This notice is issued for market engagement purposes only and does not constitute a call for competition or commitment to undertake a procurement exercise.

Planning Information

Epsom and St Helier University Hospitals NHS Trust wishes to engage with suppliers capable of delivering specialist deep cleaning and decontamination services for approximately 42 Non-Emergency Patient Transport Service (NEPTS) vehicles. The Trust is seeking information regarding supplier capability, capacity, operational location, mobilisation arrangements and relevant experience in delivering vehicle cleaning and decontamination services within healthcare, ambulance, patient transport or comparable environments. The service requirement supports infection prevention and control arrangements and is expected to include: • Scheduled deep cleaning of patient transport vehicles. • Reactive decontamination services where required. • Provision of cleaning records and quality assurance documentation. • Compliance with relevant infection prevention and control standards. Suppliers are invited to confirm: • Relevant experience and client references. • Location of operational facilities. • Ability to provide services within approximately 15 miles of St Helier Hospital, Wrythe Lane, Carshalton, SM5 1AA. • Capacity to support a fleet of approximately 42 vehicles. • Relevant accreditations and quality standards. • Typical response times and mobilisation arrangements. The Trust is particularly interested in understanding whether alternative suppliers exist within the local area capable of delivering these services throughout the proposed contract period of 1 April 2027 to 30 September 2028. Interested suppliers should submit a brief capability statement (maximum four pages) within 14 days of publication of this notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078d77
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099782-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£95,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
1 Jan 20273 months to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 30 Sep 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Epsom & St Helier University Hospitals NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARSHALTON
Postcode
SM5 1AA
Postcode Area
Sutton
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
Not specified
Local Authority
Sutton
Electoral Ward
St Helier West
Westminster Constituency
Carshalton and Wallington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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