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West Midlands Private Rented Sector (PRS) Stock intelligence survey

West Midlands Combined Authority

This public procurement record has 1 release in its history.

Planning

22 Oct 2026 at 12:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Midlands Combined Authority is exploring a regional private rented sector stock intelligence survey. The work would help build a consistent evidence base on the size, condition and distribution of privately rented homes across the West Midlands, addressing gaps in local authorities’ understanding and supporting better-informed decisions. The research is prompted by concerns about housing quality and energy efficiency, alongside changes to landlord responsibilities under the Renters’ Rights Act, including enforcement, compliance and tenant engagement. The service is for the West Midlands region. The authority is seeking market insight to understand current challenges and shape the scope, outcomes and delivery approach of any future commissioned work; no specific survey design or outputs have yet been settled.

This is at the planning stage: the authority is conducting pre-market engagement, not inviting tenders. It is an information-gathering exercise and taking part does not commit either party to a future procurement or give respondents preferential treatment. The authority’s engagement questionnaire was due by 13 November 2026. It expects to publish a future procurement notice by 1 February 2027. The stated estimated value is £120,000 excluding VAT (£144,000 including VAT). The anticipated contract period runs from 1 March 2027 to 29 February 2028. No procurement procedure, award criteria or participation requirements have been set out at this stage; there is one planned lot covering the survey work.

The engagement is relevant to suppliers able to advise on private rented housing and regional housing evidence, including firms with research, data collection, analysis or research consultancy capabilities. The authority is looking for insight into current challenges in the West Midlands and feedback that can shape the future work’s scope, outcomes and delivery approach. Suppliers with experience developing a consistent picture of housing stock size, condition and distribution, or helping public bodies address gaps in local intelligence, are well placed to contribute. Knowledge of the effects of the Renters’ Rights Act on landlords, enforcement, compliance and tenant engagement would also be pertinent to the subject. This is a preparation opportunity to inform possible future commissioning, not a tender competition.

How relevant is this notice?

Notice Information

Notice Title

West Midlands Private Rented Sector (PRS) Stock intelligence survey

Notice Description

West Midlands Combined Authority is undertaking a Pre-Market Engagement (PME) to gather insight and feedback around the private rented sector (PRS). According to data from the English Housing Survey, 24.6% of PRS properties across the West Midlands are non-decent, and 19.2% are low-income, low energy efficient (LILEE). The introduction of the Renters' Rights Act will bring substantial changes to the sector, creating new responsibilities for landlords and increasing responsibilities around enforcement, compliance and tenant engagement. While local authorities hold a range of PRS data, local authorities often lack a comprehensive knowledge & understanding of the size, condition and distribution of their private rented stock. A consistent regional evidence base would help address these intelligence gaps and support more informed decision-making. WMCA is undertaking this pre-market engagement exercise to better understand current challenges in the area and gather feedback that will inform the design of any future associated procurement activity. Responses will help shape the scope, outcomes and delivery approach of any opportunity that may be commissioned. Suppliers are encouraged to complete the engagement questionnaire attached to this PME. These must be submitted via the portal. PLEASE NOTE - This is an information gathering exercise rather than a call for competition and therefore publication or response does not commit WMCA or respondents to a future procurement, nor provide any process exemptions or preferential treatment to any parties expressing an interest. Please also note that this is not a formal PQQ or expression of interest in a tender exercise. This Pre-Market Engagement is to be used purely by WMCA to gather information. Link to PME- https://wmca.ukp.app.jaggaer.com/go/4533568601A16342B5F1 Bravo project reference- pqq_269

Planning Information

West Midlands Combined Authority is undertaking a Pre-Market Engagement (PME) to gather insight and feedback around the private rented sector (PRS). According to data from the English Housing Survey, 24.6% of PRS properties across the West Midlands are non-decent, and 19.2% are low-income, low energy efficient (LILEE). The introduction of the Renters' Rights Act will bring substantial changes to the sector, creating new responsibilities for landlords and increasing responsibilities around enforcement, compliance and tenant engagement. While local authorities hold a range of PRS data, local authorities often lack a comprehensive knowledge & understanding of the size, condition and distribution of their private rented stock. A consistent regional evidence base would help address these intelligence gaps and support more informed decision-making. WMCA is undertaking this pre-market engagement exercise to better understand current challenges in the area and gather feedback that will inform the design of any future associated procurement activity. Responses will help shape the scope, outcomes and delivery approach of any opportunity that may be commissioned. Suppliers are encouraged to complete the engagement questionnaire attached to this PME. These must be submitted via the portal. PLEASE NOTE – This is an information gathering exercise rather than a call for competition and therefore publication or response does not commit WMCA or respondents to a future procurement, nor provide any process exemptions or preferential treatment to any parties expressing an interest. Please also note that this is not a formal PQQ or expression of interest in a tender exercise. This Pre-Market Engagement is to be used purely by WMCA to gather information. Link to PME- https://wmca.ukp.app.jaggaer.com/go/4533568601A16342B5F1 Bravo project reference- pqq_269

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078dc6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099921-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

73 - Research and development services and related consultancy services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

72314000 - Data collection and collation services

72316000 - Data analysis services

73210000 - Research consultancy services

79311400 - Economic research services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
1 Feb 20274 months to go
Award Date
Not specified
Contract Period
1 Mar 2027 - 29 Feb 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Midlands Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B19 3SD
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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