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GBC & WBC Fire Risk Assessments

Guildford Borough Council

This public procurement record has 1 release in its history.

Tender

22 Oct 2026 at 13:07

UK4 - Tender Notice
Summary of the contracting process

Guildford Borough Council and Waverley Borough Council are seeking a consistent fire risk assessment service for their housing and corporate property portfolios. The work covers suitable and sufficient assessments, risk prioritisation, prompt escalation of urgent life-safety risks, clear remedial recommendations, and controlled reporting to support statutory compliance and fire safety management. The specification also sets common requirements for assessor competence, quality assurance and contract management. This is a professional building inspection and fire safety risk assessment service, with related technical inspection and hazard assessment work. Delivery is across the councils’ property portfolios in Surrey; the procurement lists the delivery area as Guildford’s region.

The councils invited offers through a competitive flexible procedure. Suppliers first submit a Pre-Qualification Questionnaire; those scoring at least 60% may be shortlisted, with up to five invited to submit final tenders. The buyer may hold dialogue before requesting final submissions. Enquiries were due by 6 November 2026 at 12:00, and expressions of interest by 16 November 2026 at 12:00. The expected award decision date was 5 February 2027. The contract runs from 1 April 2027 to 31 March 2030, with options to extend for two further 12-month periods. The estimated value is £2.86 million excluding VAT (£3.432 million including VAT). There is one lot. Evaluation weights are 55% qualitative, 5% social value and 40% commercial.

This opportunity suits providers with the technical expertise and organisational capacity to assess fire risks across housing and corporate buildings, produce auditable reports and practical remedial actions, and identify risks requiring urgent escalation. Suppliers need to demonstrate relevant experience, assessor competence and the ability to apply consistent assessment and quality assurance processes across two councils’ property portfolios. Strong contract management and controlled information handling are also important, as the service must support statutory compliance and ongoing fire safety management. Small and medium-sized businesses are considered suitable. The procurement is substantial in scope and requires a supplier capable of delivering reliable assessments across a broad property portfolio; the initial selection stage also tests capability and experience before a limited shortlist progresses to tender.

How relevant is this notice?

Notice Information

Notice Title

GBC & WBC Fire Risk Assessments

Notice Description

Guildford Borough Council and Waverley Borough Council require a consistent, competent and auditable fire risk assessment service across their housing and corporate property portfolios. The specification establishes the common minimum requirements for assessment scope, assessor competence, risk prioritisation, reporting, quality assurance, and contract management. The appointed Contractor shall deliver suitable and sufficient assessments, escalate urgent life-safety risks promptly, provide clear and proportionate remedial actions, and supply controlled information that supports statutory compliance and effective management of fire safety risk.

Lot Information

Lot 1

Renewal: The proposed contract term is three (3) years. Each Authority reserves the right, at its sole discretion, to extend the contract by up to two (2) further periods of twelve (12) months each (1 + 1 years), subject to satisfactory Contractor performance, continued business need, and the availability of funding. Any extension will be exercised in accordance with the terms and conditions of the Contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078ddf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099965-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

71315400 - Building-inspection services

71317100 - Fire and explosion protection and control consultancy services

71631300 - Technical building-inspection services

90711100 - Risk or hazard assessment other than for construction

Notice Value(s)

Tender Value
£2,860,000 £1M-£10M
Lots Value
£2,860,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Guildford Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUILDFORD
Postcode
GU2 4BB
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ25 West Surrey
Local Authority
Guildford
Electoral Ward
St Nicolas
Westminster Constituency
Guildford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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