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Council Chamber AV Works

London Borough of Waltham Forest

This public procurement record has 1 release in its history.

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23 Oct 2026 at 12:28

UK7 - Contract Details Notice
Summary of the contracting process

The London Borough of Waltham Forest commissioned works to upgrade and enhance the audio-visual system in its Council Chamber. The project builds on the existing system and infrastructure, improving functionality, performance and resilience for council and committee meetings. The scope covers audio, microphones, video and display equipment, as well as meeting and presentation functions, recording and webcasting. Associated work includes configuring and installing the equipment, testing it and providing support. The delivery location is Waltham Forest, London.

The procurement is complete and the contract is active. The council awarded the single lot to CIVICO LIMITED. The contract was signed on 23 September 2026 and runs from 24 September to 31 October 2026. Its value is £48,014.40 including VAT. The council used a below-threshold direct award without competition. No award date is stated in the available process details.

For suppliers assessing this buyer’s future council-chamber AV requirements, this award demonstrates demand for upgrading an existing, operational meeting environment rather than supplying equipment alone. A credible competitor would need to integrate audio, microphone, video and display equipment with existing infrastructure, while improving reliability and performance. The scope also points to capability across meeting and presentation functionality, recording and webcasting, with configuration, installation, testing and post-installation support delivered as part of the works. Suppliers able to coordinate the full installation and verify that the system works for council and committee meetings would be well placed to compete. The selected provider is a large supplier, indicating the scale of the successful contractor.

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Notice Information

Notice Title

Council Chamber AV Works

Notice Description

The Council is seeking to upgrade and enhance the existing audio-visual system within the Council Chamber. The works will build on the current system and infrastructure, improving its functionality, performance and resilience to better support Council and committee meetings. The upgrade will include enhancements to the existing audio, microphone, video and display equipment, meeting and presentation functionality, recording and webcasting capabilities, together with associated configuration, installation, testing and support.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078ede
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100429-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45453100 - Refurbishment work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£40,012 Under £100K

Notice Dates

Publication Date
23 Oct 20263 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 Sep 2026 - 31 Oct 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Waltham Forest
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E17 4JF
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI53 Redbridge and Waltham Forest
Delivery Location
Not specified
Local Authority
Waltham Forest
Electoral Ward
Chapel End
Westminster Constituency
Walthamstow

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICO LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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