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Bin Permits

West Northamptonshire Council

This public procurement record has 1 release in its history.

Tender

23 Oct 2026 at 14:57

UK4 - Tender Notice
Summary of the contracting process

West Northamptonshire Council is seeking a supplier to provide an integrated garden waste permit service for residents across West Northamptonshire. The work covers printing permits and sending them to eligible residents who use bins or sacks, as well as providing an online portal for council staff to manage the service. The supplier must integrate the system with the Council’s systems, train staff to use the portal, report subscription levels and meet dispatch deadlines. This is a service contract combining print production, distribution and system support. Delivery is to eligible households throughout West Northamptonshire; the Council is the buyer.

The Council invited tenders through an open procedure. The stated contract term is three years from April 2027, with an optional one-year extension; the listed contract period runs from 1 April 2027 to 31 March 2030, with the extension available to 1 April 2031. The estimated value is £440,000 excluding VAT (£528,000 including VAT). Bidders were asked to submit responses electronically through the In-tend supplier portal. The enquiry deadline was 11 November 2026 at 23:59, and the submission deadline was 17 November 2026 at 12 noon, as stated in the submission instructions; the structured deadline records 18 November 2026 at 12:00 UTC. Evaluation weights cost at 60% and quality at 40%.

This opportunity suits a supplier able to combine high-volume permit printing and fulfilment with the technical capability to provide and maintain an online service portal. Experience integrating systems with a council’s existing platforms will be relevant, alongside the ability to manage resident mailing lists and deliver permits reliably to both bin and sack users across a broad local area. The service also calls for clear subscription reporting, dependable dispatch planning and effective training for council staff. Suppliers should be able to coordinate these activities as one managed service over a multi-year term, with capacity to support a potential extension. The Council requires bids to address all questions and follow the tender instructions, including word limits; communications and clarification questions are to be handled through the In-tend portal.

How relevant is this notice?

Notice Information

Notice Title

Bin Permits

Notice Description

Garden Waste Bin Permit Printing and Delivery West Northamptonshire Council wishes to invite bidders for provision of supply a fully integrated Garden Waste Permit System for the production and management of garden waste permits for the area of West Northamptonshire, to include: * Print permits * Send permits to eligible residents within West Northamptonshire with bins * Send Permits to eligible residents within West Northamptonshire with Sacks * Be able to integrate with Council systems * Supply an online portal to the Council * Provide Training for staff on the portal * Provide updates on level of subscriptions * Dispatch deadlines Please read and follow the information and guidance supplied below and within the Tender documents, this will help with your tender submission. Word count limits apply, any information going over will not be considered. Respond to ALL questions. Additional documents or information not required will be disregarded. Please note timeline with regards to questions and submission dates. All communications, correspondences and clarifications must be sent via the In-tend portal. Do not contact the Service area for information, please use the correspondence facility Regularly view the Clarification tab for updates or responses to questions received by bidders. Questions asked together with the response, will be made available to all bidders (if not Private and Confidential), this to ensure a fair and consistent approach to all. Avoid uploading your return just prior to closing deadline as you may incur IT issues and we will not accept Tender Returns via e-mail. The Council will provide as much support and information as it can to help guide you through the Tender process. If there is anything you are not sure of or need clarification on, please contact the Procurement lead using the correspondence facility within the In-tend electronic tendering system. Opting In To inform us of your decision to participate and to be able to submit a tender you will be required to Opt In. Opting In will confirm to us of your involvement and your intention to submit a tender return. Opting Out Will confirm that you are no longer interested in submitting a tender return. You will be able to provide a reason as to your decision if you wish. This will cease any system-generated communications. You will be able to opt back in at any point. Contract Term: 3 years - (+1 optional year) Contract Start: April 2027

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078f4c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100608-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

79810000 - Printing services

79823000 - Printing and delivery services

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
£440,000 £100K-£500K
Lots Value
£440,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20264 days ago
Submission Deadline
18 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
2030-09-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Northamptonshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHAMPTON
Postcode
NN1 1ED
Postcode Area
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF24 West Northamptonshire
Delivery Location
TLF24 West Northamptonshire
Local Authority
West Northamptonshire
Electoral Ward
Castle
Westminster Constituency
Northampton North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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