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Event Management tool

THE UNITED KINGDOM SPORTS COUNCIL

This public procurement record has 1 release in its history.

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23 Oct 2026 at 16:02

UK5 - Transparency Notice
Summary of the contracting process

UK Sport is buying an end-to-end event management platform to plan, deliver and evaluate complex learning and development events, including its PLx programme and wider organisational learning. The service covers delegate registration, event websites, automated communications, agendas, speaker and workshop management, attendee engagement, check-in, reporting and post-event evaluation. The intended operating model replaces reliance on manual systems, spreadsheets and disconnected processes. It is expected to support UK Sport and the UK Sports Institute’s event delivery, provide a consistent attendee experience, improve control of event and attendee information, including dietary and accessibility requirements, and create a reusable approach for future events. The buyer is the United Kingdom Sports Council, known as UK Sport. Delivery is in the United Kingdom.

The procurement is complete and was awarded to Centium Software Pty Ltd for an EventsAir event management platform licence. The award date was 23 October 2026. The contract period runs from 24 October 2026 to 27 July 2028. The awarded value is £32,100 excluding VAT (£38,520 including VAT). This was a below-threshold direct award without competition. The procurement was organised as a single lot. The stated requirement is for a configured platform serving UK Sport and UKSI event delivery, with registration, communications, event management, attendee engagement and reporting functions. The intended outcomes include reduced administrative effort and stronger event evaluation. No separate scoring or evaluation criteria are set out in the process details.

For suppliers competing for a similar requirement from UK Sport in future, this award demonstrates demand for a complete event management service rather than a single-purpose registration tool. A credible provider would need an established platform able to support the full event lifecycle, from registration and event websites through communications, agenda and speaker management, workshops, attendee engagement and check-in, to reporting and post-event evaluation. The service must work across complex learning and development events and support both UK Sport and UKSI. Suppliers should be able to configure a consistent, reusable event delivery model, manage attendee records and dietary and accessibility requirements, and provide useful reporting and evaluation data. The requirement also favours a solution that reduces manual administration and disconnected systems while supporting reliable delivery, governance and a professional attendee experience at organisational scale.

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Notice Information

Notice Title

Event Management tool

Notice Description

UK Sport requires an event management platform to support the planning, delivery and evaluation of complex learning and development events, including PLx and wider organisational learning activity. The requirement is for a licence to use EventsAir as an end-to-end event management tool covering delegate registration, event websites, automated communications, agendas, speaker and workshop management, attendee engagement, check-in, reporting and post-event evaluation. The tool will reduce reliance on multiple manual systems, spreadsheets and disconnected processes, creating a more controlled, efficient and scalable operating model for events. The expected outputs are: a configured EventsAir platform for UK Sport and UKSI event delivery; improved delegate registration and communications; a more professional and consistent attendee experience; stronger reporting and evaluation data; reduced administrative time; better control of event information, dietary/access requirements and attendee data; and a reusable event delivery model that can be applied across future events. These outcomes support organisational priorities by improving efficiency, strengthening governance, supporting better use of data, and enabling Learning and Development to deliver high-quality learning experiences at scale. In particular, the tool supports the ambition to supercharge the business by modernising core event processes, reducing manual work, improving reliability and freeing staff capacity to focus on higher-value design, stakeholder engagement and event impact.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078f7b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100695-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212218 - License management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£32,100 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20263 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 Oct 2026 - 27 Jul 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNITED KINGDOM SPORTS COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E14 4PU
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
Not specified
Local Authority
Tower Hamlets
Electoral Ward
Canary Wharf
Westminster Constituency
Poplar and Limehouse

Supplier Information

Number of Suppliers
1
Supplier Name

Centium Software Pty Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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