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Employee Healthcare Subscription and Cash Plan Benefit

Hafod Housing Association

This public procurement record has 1 release in its history.

Planning

27 Oct 2026 at 15:12

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hafod Housing Association is exploring an employee healthcare and wellbeing programme for its workforce, covering operational and office-based roles. Potential services include private GP access, diagnostic consultations and tests, treatment and day-case procedures, physiotherapy, mental health support, employee assistance, wellbeing resources and digital platforms. A healthcare cash plan covering routine costs such as dental and optical treatment is also under consideration. The programme is intended to support employee wellbeing, attendance, engagement and retention, while providing accessible support and value for money. The work is a healthcare subscription and employee benefits service. Hafod is based in Cardiff, and the service is intended to support its colleagues across the United Kingdom.

This is at the planning stage: Hafod is conducting preliminary market engagement, not inviting tenders or committing to a procurement. It wants to understand available solutions, commercial models and possible procurement routes before deciding whether to run a competitive process. Suppliers were invited to submit expressions of interest and supporting information by 10 November 2026; Hafod may hold further discussions at its discretion, and engagement gives no advantage in a future competition. The current estimated value is £1 excluding VAT (£1.20 including VAT). The planned contract period is 1 June 2027 to 31 May 2030. The service is currently shown as one lot, with participant numbers and final scope to be confirmed in any future procurement.

This engagement is most relevant to providers able to deliver employee healthcare subscriptions, wellbeing benefits, cash plans, or a combined offer. Hafod is seeking practical information on available services, pricing and commercial models, implementation and onboarding, and any minimum participation levels. Suppliers can prepare by sharing case studies of comparable arrangements for housing associations, charities, public bodies or other large employers, and by explaining how their approach could improve wellbeing, attendance, engagement and retention. Hafod is also interested in innovative or alternative solutions. The potential reach across varied roles may suit providers able to support a substantial workforce; no specific accreditations or technical qualifications are stated.

How relevant is this notice?

Notice Information

Notice Title

Employee Healthcare Subscription and Cash Plan Benefit

Notice Description

Hafod Housing Association is undertaking preliminary market engagement to explore options for the provision of an employee healthcare benefit programme. Hafod is seeking feedback from organisations capable of delivering healthcare subscription services, employee wellbeing benefits and/or healthcare cash plans to support the health, wellbeing and productivity of its workforce. The purpose of this engagement is to better understand the market, available solutions, commercial models and potential procurement routes ahead of any future competitive procurement exercise.

Planning Information

Requirement Overview Hafod is considering the introduction of an enhanced employee healthcare benefit which may include one or more of the following services: • Access to private GP services. • Diagnostic consultations, scans and tests. • Access to treatment and day-case procedures where appropriate. • Physiotherapy services. • Mental health and wellbeing support. • Employee assistance programmes. • Health and wellbeing resources, webinars and toolkits. • Digital platforms or mobile applications to support employee engagement and access to services. • Healthcare cash plan benefits covering routine health costs, such as dental, optical and other eligible treatments. The solution should support Hafod's objectives of: • Improving employee wellbeing. • Supporting attendance and reducing sickness absence. • Enhancing employee engagement and retention. • Providing accessible healthcare and wellbeing support for colleagues. • Delivering value for money. Market Engagement Hafod invites interested suppliers to: • Provide details of relevant healthcare and wellbeing solutions available within the market. • Share case studies of similar arrangements delivered for housing associations, charities, public sector organisations or other large employers. • Outline pricing structures and commercial models. • Identify any implementation considerations, onboarding requirements or minimum participation levels. • Highlight innovations or alternative approaches which may deliver Hafod's objectives. Estimated Scope The service may cover a significant proportion of Hafod colleagues across a range of operational and office-based roles. Final participant numbers and scope will be confirmed as part of any future procurement process. Important Information This notice is issued solely for preliminary market engagement purposes and does not constitute a call for competition or a commitment by Hafod Housing Association to commence a procurement process. Any future procurement opportunity will be advertised separately and conducted in accordance with applicable procurement legislation and Hafod's internal governance requirements. Supplier Responses Interested suppliers are invited to submit expressions of interest and supporting information to: procurement@hafod.org.uk Responses should be submitted no later than 10th November 2026. Hafod may engage further with some or all respondents to better understand the market and available service offerings. Selection for any follow-up engagement will be at Hafod's discretion and participation in market engagement will not confer any advantage in any future procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079179
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/101658-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75122000 - Administrative healthcare services

75310000 - Benefit services

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Oct 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2027 - 31 May 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hafod Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF5 6ES
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Vale of Glamorgan
Electoral Ward
Wenvoe
Westminster Constituency
Vale of Glamorgan

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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