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Provision of Security at Ty Fesen and One Other Emergency Accommodation

Caerphilly County Borough Council

This public procurement record has 1 release in its history.

Tender

27 Oct 2026 at 15:57

UK4 - Tender Notice
Summary of the contracting process

Caerphilly County Borough Council is seeking a security services provider for Ty Fesen and one other emergency accommodation site, with additional concierge duties. Ty Fesen is a two-storey accommodation building in central Caerphilly, with 13 units, shared rooms and staff offices. It provides temporary housing for people and families who are homeless, typically while they move on to alternative accommodation. The second site is a 10-bed hotel in Abertridwr, with scope to increase capacity during the contract. The service is intended to protect the welfare, safety and security of residents, staff and premises at both locations. This requirement is for the accommodation sites only; security services at Tredomen Park are outside this procurement.

The Council invited offers through an open procedure, re-tendering the accommodation security requirement after it could not conclude the earlier competition for this part of the work. The single lot has an estimated value of £1,050,000 excluding VAT (£1,260,000 including VAT). The contract is scheduled to run from 1 February 2027 to 31 January 2030, with an option to extend by up to 24 months, to 31 January 2032. The deadline for questions was 20 November 2026 at 17:00, and offers were due by 27 November 2026 at 12:00. The stated award decision deadline was 23 December 2026. Evaluation gives 70% to quality and 30% to cost; quality is assessed through the tender response, interview and case study. Electronic submissions are allowed in English or Welsh.

The requirement suits security firms able to provide a reliable on-site presence in temporary accommodation, while combining security with concierge duties. Suppliers need to be capable of safeguarding residents, Council staff and buildings in a housing setting used by households experiencing homelessness, including families, couples and individuals. The two sites differ in scale and setting: Ty Fesen is a multi-unit building with communal areas and offices in central Caerphilly, while the second location is a hotel in Abertridwr whose accommodation capacity may grow. Bidders should be prepared to demonstrate service quality in a written tender response, interview and case study, as quality carries greater weight than price. The opportunity is marked as suitable for small and medium-sized enterprises and voluntary, community or social enterprises.

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Notice Information

Notice Title

Provision of Security at Ty Fesen and One Other Emergency Accommodation

Notice Description

Caerphilly County Borough Council (the "Council") is seeking to procure a security Contract with a suitable provider for the Provision of Security at Ty Fesen and One Other Emergency Accommodation. The Council previously undertook a procurement exercise for the provision of security services comprising of the following lots: * Lot 1 - Security Services at Ty Fesen and one other emergency accommodation site; and * Lot 2 - Security Services at Tredomen Park. Following evaluation of bids in accordance with the methodology and award criteria set out in the procurement documentation, the Council was unable to conclude the procurement process for Lot 1. Accordingly, the Council is re-tendering its requirement for: Security Services at Ty Fesen and one other emergency accommodation site. The procurement process for Lot 2 - Security at Tredomen is being concluded under the original tender process and does not form part of this tender opportunity. Previous notices ocds-h6vhtk-0655dc UK2 ocds-h6vhtk-0655dc UK4 Caerphilly County Borough Council's Housing Solutions Service is seeking to construct a contract to procure the Provision of Security at Ty Fesen and one other identified temporary accommodation. Ty Fesen is a two-storey building in the centre of Caerphilly (very close to both the train & bus stations). There are 13 almost fully self-contained units within the scheme, i.e. 10 units with two bedrooms and 3 bedsits. Within the scheme there are several communal rooms, such as, laundry rooms, kitchens/dining rooms and a playroom. There's office space on both the ground and first floors. Ty Fesen provides short term accommodation to households that present themselves as homeless to the Council. Households include couples with children, single parent families, couples and single female/males. Households will stay at Ty Fesen on a temporary basis for a period of approximately 6 to 12 months and are then moved on into alternative and suitable accommodation. The other known Emergency Accommodation site is a Hotel based in Abertridwr. This site is currently a 10 bed accommodation with potential to increase during the period of the contract. The remit of the security provider, with additional concierge duties, will be to protect the welfare, safety and security of the premises, staff and residents of Ty Fesen and one other known emergency accommodation. Full details are in the tender documents ITT on the councils e tender portal Proactis Plaza The Council will hold a supplier engagement event Thursday 29 October 2026 at 15:00 hours via Microsoft Teams. Service providers wishing to attend will need to message directly via the e-tendering portal, Proactis Plaza dialogue function with their email address and will be provided with a link to attend.

Lot Information

Lot 1

Renewal: With the option to extend for up to a further period of twenty-four (24) months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07919a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/101706-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79710000 - Security services

Notice Value(s)

Tender Value
£1,050,000 £1M-£10M
Lots Value
£1,050,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Oct 20266 days ago
Submission Deadline
27 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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