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Supply and Installation of New Roofs

Swindon Borough Council

This public procurement record has 1 release in its history.

Planning

30 Oct 2026 at 10:03

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Swindon Borough Council plans a programme to replace roofs and install solar panels on its social housing in Swindon. The homes include houses and low- and medium-rise blocks, with both pitched and flat roofs, in sheltered and general housing. Work is intended to improve energy efficiency, safety, security and weatherproofing, and support compliance with housing standards. The programme covers roof surveys and cost estimates, removal and disposal of existing roof coverings and rainwater goods, and installation of loft insulation to 270mm. It also includes designing suitable solar panel arrays and, where needed, electrical surveys. The contractor will liaise with residents, leaseholders and adjoining private owners, and provide operating information and warranties for solar installations. The Council will manage asbestos removal before works begin.

This procurement is at the planning stage: the Council is seeking preliminary market feedback, not inviting bids. It expects to use an open tender and appoint one contractor under the Procurement Act 2023. The intended initial contract period is 1 April 2027 to 31 March 2030, with an option to extend to 31 March 2032. The Council estimates work at about 90 properties in the first year and around 130 in each following year. Estimated annual values for the initial three years are £1.34 million, £2.04 million and £2.04 million; the estimated total is £5.42 million for three years and £9.5 million over five years. The current market engagement is intended to test interest, capacity, mobilisation, insurance and pricing; responses are expected by 27 November 2026 at noon GMT.

The work is suited to a principal roofing contractor able to manage a multi-year, occupied-housing programme across houses and blocks, including varied roof types and access conditions. The contractor will need the capacity to survey properties, plan and cost works using schedules of rates, organise welfare and storage facilities, strip and replace roofs, remove rainwater goods and install loft insulation. Solar capability is also relevant: the programme may require electrical surveys and design of arrays suited to individual properties. Strong resident and leaseholder liaison, including sensitivity to vulnerabilities and access needs, will be important, as will coordination with the Council and its asbestos team. The Council is using market engagement to understand suppliers’ capacity, mobilisation plans, insurance and pricing before the tender is developed. Asbestos removal remains the Council’s responsibility.

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Notice Information

Notice Title

Supply and Installation of New Roofs

Notice Description

Introduction Swindon Borough Council (SBC) has a housing stock of around 10,500 homes which it manages in the capacity of a social landlord. It consists of a range of different dwellings including houses, flats in blocks both low and medium rise, sheltered and non-sheltered schemes, and construction types consisting of pitched tile roofs and flat roofs to the different property types (houses & blocks). A contract for the replacement of roofs and installation of solar panels is to be awarded for a term of up to five years with the successful contractor undertaking planned programmes of using the JCT Measured Term Contract 2024. The requirement for this works programme is vital to improve the energy efficiency, security, safety and water tightness of our properties and to maintain and comply with the Decent Home Standards and other strategies. The successful contractor awarded this works contract will be expected to research, develop, report back and then deliver a full, pre-planned works programme for years 1 - 3 with the option for the works contract to be extended by up to 2 further years at the Council's discretion. SBC will provide, in accordance with the General Data Protection Regulations (GDPR), the required information on all residents, including vulnerable tenants where appropriate. SBC will lead initial contact with tenants and leaseholders and it will be the Council's responsibility to ensure that they know their homes are included in the Roof Replacement Programme. After this, the contractor will work with SBC, the tenants and the leaseholders to ensure the successful delivery of the replacement roofs in an effective and timely manner. The overall aim of the planned procurement exercise is to run an Open Tender procedure for works under the remit of the Procurement Act 2023. Roof replacement works to include: * Provision of welfare and storage facilities in a central location, with localised stores as required during the contract period * Establishing a works program based on property list provided by SBC * Carrying out roof survey and provision of indicative costs using SORs * Liaison with tenants and leaseholders to establish any specific requirements and vulnerabilities, property condition, access issues etc * Liaison with private owners whose property abuts and SBC roof * On occasion provision of asbestos survey where not available, and liaison with the SBC asbestos removal team when scaffolding is erected * Stripping roof coverings and rainwater goods disposal of materials * Install loft insulation quilt to achieve 270mm height of insulation * Where required carry out an internal electrical survey for the installation of solar panels * Design optimum solar panel array to suit property * On completion of works provide an Operation and Maintenance Manual to include warranties and instruction manual for solar (if installed) Please note, asbestos will be managed internally where surveys are available. The contractor may be asked to organise surveys where there is a gap in the information. SBC will always arrange to remove and dispose of asbestos prior to works. Swindon Borough Council invites you to contribute to Preliminary Market Engagement in relation to delivering the works referred to above. The Council intends on establishing a contract with a single contractor to deliver these works over an initial contract period of 36 months with an option to extend by up to 24 months. Approximately 90 properties in the first year and circa 130 properties shall require work to be completed in each subsequent year. The estimated annual contract values are below 1. PS1,340,000 2. PS2,040,000 3. PS2,040,000 The estimated contract value for the initial contract period of 3 years is PS5,420,000. The estimated total contract price over 5 years is PS9,500,000. The purpose of this Preliminary Market Engagement is to gain market insight into the following aspects of the project: - * Market Interest * Capacity * Mobilisation * Insurances * Pricing This Preliminary Market Engagement exercise will close at 12:00 hours (GMT) on 27th November 2026; following this all responses will be reviewed by Swindon Borough Council.

Planning Information

Introduction Swindon Borough Council (SBC) has a housing stock of around 10,500 homes which it manages in the capacity of a social landlord. It consists of a range of different dwellings including houses, flats in blocks both low and medium rise, sheltered and non-sheltered schemes, and construction types consisting of pitched tile roofs and flat roofs to the different property types (houses & blocks). A contract for the replacement of roofs and installation of solar panels is to be awarded for a term of up to five years with the successful contractor undertaking planned programmes of using the JCT Measured Term Contract 2024. The requirement for this works programme is vital to improve the energy efficiency, security, safety and water tightness of our properties and to maintain and comply with the Decent Home Standards and other strategies. The successful contractor awarded this works contract will be expected to research, develop, report back and then deliver a full, pre-planned works programme for years 1 – 3 with the option for the works contract to be extended by up to 2 further years at the Council’s discretion. SBC will provide, in accordance with the General Data Protection Regulations (GDPR), the required information on all residents, including vulnerable tenants where appropriate. SBC will lead initial contact with tenants and leaseholders and it will be the Council’s responsibility to ensure that they know their homes are included in the Roof Replacement Programme. After this, the contractor will work with SBC, the tenants and the leaseholders to ensure the successful delivery of the replacement roofs in an effective and timely manner. The overall aim of the planned procurement exercise is to run an Open Tender procedure for works under the remit of the Procurement Act 2023. Roof replacement works to include: • Provision of welfare and storage facilities in a central location, with localised stores as required during the contract period • Establishing a works program based on property list provided by SBC • Carrying out roof survey and provision of indicative costs using SORs • Liaison with tenants and leaseholders to establish any specific requirements and vulnerabilities, property condition, access issues etc • Liaison with private owners whose property abuts and SBC roof • On occasion provision of asbestos survey where not available, and liaison with the SBC asbestos removal team when scaffolding is erected • Stripping roof coverings and rainwater goods disposal of materials • Install loft insulation quilt to achieve 270mm height of insulation • Where required carry out an internal electrical survey for the installation of solar panels • Design optimum solar panel array to suit property • On completion of works provide an Operation and Maintenance Manual to include warranties and instruction manual for solar (if installed) Please note, asbestos will be managed internally where surveys are available. The contractor may be asked to organise surveys where there is a gap in the information. SBC will always arrange to remove and dispose of asbestos prior to works. Swindon Borough Council invites you to contribute to Preliminary Market Engagement in relation to delivering the works referred to above. The Council intends on establishing a contract with a single contractor to deliver these works over an initial contract period of 36 months with an option to extend by up to 24 months. Approximately 90 properties in the first year and circa 130 properties shall require work to be completed in each subsequent year. The estimated annual contract values are below 1. £1,340,000 2. £2,040,000 3. £2,040,000 The estimated contract value for the initial contract period of 3 years is £5,420,000. The estimated total contract price over 5 years is £9,500,000. The purpose of this Preliminary Market Engagement is to gain market insight into the following aspects of the project: - • Market Interest • Capacity • Mobilisation • Insurances • Pricing This Preliminary Market Engagement exercise will close at 12:00 hours (GMT) on 27th November 2026; following this all responses will be reviewed by Swindon Borough Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079451
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103009-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

45 - Construction work

CPV Codes

09331000 - Solar panels

45261210 - Roof-covering work

45261900 - Roof repair and maintenance work

45310000 - Electrical installation work

45321000 - Thermal insulation work

Notice Value(s)

Tender Value
£9,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20263 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Swindon Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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