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Glen Oaks Housing Association - Common Close Cleaning Contract 2027-2030

Glen Oaks Housing Association

This public procurement record has 1 release in its history.

Tender

30 Oct 2026 at 14:00

Tender Notice
Summary of the contracting process

Glen Oaks Housing Association is procuring common-area cleaning for properties it owns or factors in Arden, Glasgow. The work covers communal stairs, floors and landings; walls, ceilings and the undersides of stairs and landings; windows, frames and sills; shared entrance doors, utility boxes and light fittings; and pathways approaching the buildings. Cleaning tasks are to be delivered weekly, monthly or annually, according to the specification. The property list and scope may change during the contract, and the association may add locations in Arden if its requirements change or it acquires further housing stock. This is a building and communal-area cleaning service (CPV 90910000).

The buyer invited tenders through an open, single-stage procedure, with electronic submissions accepted. The submission deadline was 30 November 2026 at 12:00 UTC; bids were to remain valid until 26 February 2027. The planned service start is 1 April 2027. The initial term is three years, with two optional 12-month extensions at the association’s discretion, allowing up to five years in total. The estimated contract value is £585,000; the optional extensions are estimated at £117,000 per year, excluding VAT. Quality accounts for 60% of the evaluation and price for 40%. Technical and professional ability responses are scored pass or fail: each question requires at least 2 out of 5, and a lower score means the rest of the bid will not be evaluated.

The opportunity suits cleaning contractors with experience in communal housing areas and the capacity to maintain shared interiors and exterior approaches across a changing property list. Bidders must provide three examples of comparable common-close cleaning work, show access to suitable tools, plant and technical equipment, and report average annual workforce and management staffing for the previous three years. The financial threshold is a general or average annual turnover of at least £234,000 over the previous two years. Employers’ liability and public liability insurance of £5 million each are required, or bidders must commit to obtaining these before contract start. Contractors using subcontractors must demonstrate supply-chain tracking and management systems, including effective prompt payment arrangements. Staff names and qualifications must also be provided. Performance is monitored against key indicators, with remedial plans required if standards fall below the accepted level.

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Notice Information

Notice Title

Glen Oaks Housing Association - Common Close Cleaning Contract 2027-2030

Notice Description

The Contract applies to common close stairs, floors and landings including finishes, walls including finishes, ceilings and undersides of stairs/landings, windows, frames and cills, front & rear common close doors, utility boxes, light fittings and front approach pathways properties belonging to or factored by Glen Oaks Housing Association within Arden, Glasgow (Refer Tender Document 5). The Contract term will be for an initial three year period commencing on 1 April 2027 with 2no optional 12 month extensions up to a maximum contract duration of five years overall from 1 April 2027. The decision to award the Contract extensions will be at the discretion of Glen Oaks Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Glen Oaks Housing Association may extend the Contract to additional locations throughout Arden to take account of any changes to requirements or new stock acquired during the Contract. This service will commence on 1 April 2027 and the specification requirements will be provided on a weekly, monthly or annual basis (refer Tender Document 2 'Close Cleaning Specification).

Lot Information

Lot 1

Single stage tendering and all bidders may submit a tender. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor

Renewal: May take up option of twelve month extensions up to a maximum of two further years (2030-2032) at an estimated value of 117000 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 117000 GBP

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0794b7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103247-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

39800000 - Cleaning and polishing products

39830000 - Cleaning products

90600000 - Cleaning and sanitation services in urban or rural areas, and related services

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

90911300 - Window-cleaning services

Notice Value(s)

Tender Value
£585,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20263 days ago
Submission Deadline
30 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2029 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Glen Oaks Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G46 8BW
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Newlands/Auldburn
Westminster Constituency
Glasgow South West

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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