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Poplar HARCA Fire Risk Assessment Consultancy Contract

Poplar Housing and Regeneration Community Association Limited

This public procurement record has 1 release in its history.

Tender

02 Nov 2026 at 10:47

UK4 - Tender Notice
Summary of the contracting process

Poplar HARCA is seeking consultancy services to carry out fire risk assessments. The work is described as a Fire Risk Assessments Contract, classified as building-inspection services, and is intended to support the housing association’s property portfolio. The procurement is managed by Poplar HARCA, with Faithorn Farrell Timms acting as procurement consultant. Delivery is in the United Kingdom. The requirement covers assessment work rather than building works or the supply of equipment. Its scale may be affected by changes in the number of properties and the volume of services required during the contract.

Poplar HARCA invited offers through an open procedure. The tender deadline was 11 January 2027 at 12:00, with enquiries due by 5 January 2027 at 12:00. The contract is scheduled to run from 27 August 2027 to 26 August 2032, with an option to extend by up to five years following satisfactory reviews, giving a maximum term of ten years. The estimated annual value is around £150,000–£200,000 excluding VAT; the stated total estimated value is £2,000,000 excluding VAT. The award decision was due by 17 June 2027. Evaluation weights quality at 60%, social value at 10% and price at 30%. There is one lot, and economic and technical selection criteria apply.

This requirement suits fire risk assessment consultancies and building-inspection firms able to deliver assessment services across a property portfolio over a sustained period. The buyer has indicated that the opportunity is suitable for small and medium-sized enterprises, so specialist providers may be well placed to compete alongside larger firms. The work calls for relevant technical capability and the ability to meet economic selection requirements. Suppliers should also be equipped to manage a service whose delivery may be affected by changes in legislation, regulatory requirements, operational standards, technology and property volumes. Quality and social value together account for most of the evaluation, so businesses with a strong service approach and credible social-value offer are relevant competitors.

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Notice Information

Notice Title

Poplar HARCA Fire Risk Assessment Consultancy Contract

Notice Description

Poplar HARCA are looking to procure a Consultant for the delivery of a Fire Risk Assessments Contract. The estimated annual Contract value is circa GBP150,000.00 to GBP200,000.00 (excluding VAT). This figure does not take into account annual indexation considerations or VAT. It is intended that the contracts will run for a period of five years with the option for renewal, as decided by Poplar HARCA, for an extension of up to a further five years, subject to satisfactory reviews. The maximum duration of the contract is therefore ten years. Pre-market engagement was undertaken via Notice ref - 2026/S 000-072514 For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-inspection-services./574W6M57A7 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/574W6M57A7

Lot Information

Lot 1

Renewal: It is intended that the contracts will run for a period of five years with the option for renewal, as decided by Poplar HARCA, for an extension of up to a further five years, subject to satisfactory reviews. The maximum duration of the contract is therefore ten years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079549
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103606-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315400 - Building-inspection services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
£2,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Nov 2026Today
Submission Deadline
11 Jan 20273 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
27 Aug 2027 - 26 Aug 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Poplar Housing and Regeneration Community Association Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E14 6DA
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
TLI London
Local Authority
Tower Hamlets
Electoral Ward
Lansbury
Westminster Constituency
Poplar and Limehouse

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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