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Filton Festival 2027

Filton Town Council

This public procurement record has 1 release in its history.

Tender

02 Nov 2026 at 17:58

UK4 - Tender Notice
Summary of the contracting process

Filton Town Council is seeking an event-management contractor to produce Filton Festival in 2027 and for the following two years. The contractor will plan and deliver the festival, developing its programme and content while making it accessible and welcoming to diverse communities. The event is held at Elm Park in Filton and aims to showcase local talent and heritage, promote council facilities, support local businesses and projects, and attract residents and visitors. The council wants the festival to grow while remaining safe, sustainable and relevant to the town. The work includes building local partnerships, involving residents and young people, managing crowds and alcohol, handling waste and protecting the park. The festival has previously attracted more than 2,000 visitors and participants in a single day.

Filton Town Council invited offers through an open competition for this below-threshold service contract. The process reached the tender stage. The submission deadline was 30 November 2026 at 23:59 UTC, and the deadline for enquiries was 23 November 2026 at 23:59 UTC. The contract period is 1 February to 5 July 2027, while the festival production commitment continues for two successive years after 2027. The single lot has an estimated value of £28,000 excluding VAT (£33,600 including VAT). The Council will decide the award. Proposals will be assessed on how well they show the supplier can deliver the festival in line with the Council’s aims, values and performance measures; bidders should demonstrate relevant ability and a proven record of organising and running similar events.

This opportunity suits event-production businesses, including SMEs, with a proven track record of organising and delivering comparable public festivals. Suppliers will need to manage the full event operation and associated costs, generate income to support delivery, and balance commercial viability with a high-quality, safe and environmentally sustainable event. Strong proposals will show how the festival can broaden participation, improve accessibility, involve local communities and young people, and develop partnerships and fresh programming. The contractor must meet event-management standards and comply with health and safety requirements, coordinate alcohol management with the Council and relevant agencies, and respond to public and stakeholder feedback. Practical capability in crowd management, site protection and reinstatement, and contingency planning for severe weather or pandemic-related cancellation will also be important. The Council welcomes ideas for growing the festival.

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Notice Information

Notice Title

Filton Festival 2027

Notice Description

Filton Town Council's Vision: 'To celebrate, with all the communities of Filton, the heart and soul of the town in the unique setting of Elm Park in 2027 Festival Background: The town has held a Festival for 25 years (first held in 2001) which takes place during a Sunday in summer each year and which regularly attracts in excess of 2000 visitors and participants over 1 day (which we are looking to grow). 1. AIMS OF THE FILTON FESTIVAL I. To showcase Filton's talent and heritage. II. To be accessible to Filton's diverse communities. III. To boost image and promote Council services such as the Multi-Use Short Track, Football Pitch, Elm Park Leisure Centre and other facilities. IV. To run an exciting Sci-Fi themed festival that runs on the 50-year anniversary of the 1st Star Wars film with inspiration taken from this, other Sci-Fi films and the 1980's in general. V. To showcase Filton as an attractive place to live or visit. VI. To boost Filton's economy. VII. To be economically and environmentally sustainable. VIII. To broaden appeal, and raise awareness of the Aerospace Industry, armed forces, businesses and local projects. 2. CONTRACT OVERVIEW The Contractor will manage all aspects of production of Filton Festival in 2027 (following this in 2028 and 2029 also). Over the last few years, Filton Town Council has carried out pilot events and consultation looking at the role and opportunity that the festival provides for the town. Building on these findings, Filton Town Council wishes to appoint a contractor who can develop and grow the festival within its aims, and its changing relevance for the town. The council would welcome ideas on the development of the festival. This will involve managing the Filton Festival 2027 and for 2 successive years. Three key areas we are looking at as part of the on-going development of the festival are maintaining and improving accessibility at the festival, involving more residents, and opening more opportunities for local communities and young people both within the planning, operations and creatively. We also expect ideas around crowd and alcohol management, waste and environmental sustainability. 3. THE CONTACTORS' ROLE I. Ensure the festival is accessible and welcoming to a diverse audience, predominantly from within a 20-mile radius, and maintain and increase recognition for the festival locally and regionally. II. Develop and sustain beneficial local partnerships. III. Ensure new, innovative and relevant ideas continue to be brought to the festival including programme and content development. IV. Make sure the highest standards of Event Management are adhered to including compliance with all relevant Health and Safety legislation and national guidelines. V. The contractor should work with local organisations such as WECIL to further improve the festival's access and maintain or improve the festival's potential for gold ranking with Attitude is Everything. VI. Work with Filton Town Council and relevant agencies to continue to develop the festival's alcohol management strategy. VII. Take public and stakeholder feedback into consideration in the development of the festival. VIII. Generate income to enable the festival to be delivered on a similar or greater scale to previous years and to balance this with the need to deliver a high quality, safe and sustainable event. IX. The contractor will be expected to mitigate against any normal wear and tear/damage to the site and to cover costs for any reinstatement (including associated staffing costs.) X. The contractor will be responsible for all event associated costs unless otherwise agreed with Filton Town Council. XI. The contractor will be required to liaise with Filton Town Council over programming and mitigate against the damage to new surfaces and avoiding or managing areas of poor drainage. XII. In the event of extraordinary weather conditions prior to the event, dynamic assessments between the contractor and Filton Town Council officers will determine and agree measures required to protect sites whilst still delivering the festival. Filton Town Council will have the authority to cancel the event on the grounds of safety or significant risk of damage to any part of the site. Any such decision would be taken after consultation with relevant Filton Town Council and the contractor. XIII. The contractor will work with the council to develop alternative arrangements for the festival in the event of cancellations due to pandemic concerns.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079601
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103939-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79953000 - Festival organisation services

Notice Value(s)

Tender Value
£28,000 Under £100K
Lots Value
£28,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Nov 2026Today
Submission Deadline
30 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 5 Jul 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Filton Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 7PS
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
South Gloucestershire
Electoral Ward
Filton
Westminster Constituency
Filton and Bradley Stoke

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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