Notice Information
Notice Title
The Provision of a Void Management Energy Supply Scheme
Notice Description
Caerphilly County Borough Council is seeking tender responses from a suitably qualified supplier to provide a void management energy scheme. Tenderers shall note that they must be capable of meeting (as a minimum) the following criteria in order for their tender bid and proposed scheme to be accepted:A scheme that supply's a key account manager to oversee the contract.A scheme that provides a specialist team with the necessary experience to handle the scheme's administration and enquiries process.A scheme that provides a single point of contact for our housing offices.A scheme that provides a suitable administrative procedure.A scheme that will assist in clearing down previous tenants debts that can also provide a suitable process when dealing with pre-payment meters.A scheme that applies no standing charge for void properties and allows some credit for undertaking maintenance during the void period.A scheme that provides a process for dealing with long term voids.A scheme that provides a process for inclusion of SMET 2 SMART meters (Inc. advice leaflets) only to be changed with the agreement of CCBC.A scheme that adheres to the Authority's processes and procedures for dealing with Tenants and specifically vulnerable people as highlighted in Appendix 5,6,7,8,9 and 10 on the attachments section of the Proactis Portal E-Tendering system.A scheme that provides assistance with installations of new meters and supplies including tenant support with remodelling of sheltered housing schemes and the provision of individual meters.A scheme that provides a full service including free induction and staff training.A scheme that provides assistance in supply of new meters and supplies (should it be required) when the council acquires new properties or newly constructed properties in future years.Please also refer to the Special Terms of the Terms & Conditions document for the requirements of the scheme to be provided.Tenderers shall confirm within the Proactis Portal e-tendering system that they can meet all of the above criteria.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=118709. As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.Therefore, companies are invited to follow the directions below to register on the system:1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com2. Click the "Sign Up" button.3. Enter your details such as Organisation Name, Details and Primary Contact Details.4. Please make a note of the Organisation ID and Login Name, then click Register.5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.10. Now click Done and you will enter the Supplier Home page.11. From the Home Page, go to the "Opportunities" area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.(WA Ref:118709)The buyer considers that this contract is suitable for consortia bidding.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-kuma6s-115716
- Publication Source
- Sell2Wales
- Latest Notice
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=115716
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- S2W Notice - Website Invitation to Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
09 - Petroleum products, fuel, electricity and other sources of energy
38 - Laboratory, optical and precision equipments (excl. glasses)
65 - Public utilities
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
09121200 - Mains gas
09310000 - Electricity
38551000 - Energy meters
65200000 - Gas distribution and related services
65300000 - Electricity distribution and related services
71314000 - Energy and related services
71314200 - Energy-management services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 16 Feb 20224 years ago
- Submission Deadline
- 11 Mar 2022Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Not Specified
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CAERPHILLY COUNTY BOROUGH COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- HENGOED
- Postcode
- CF82 7PG
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL53 Gwent Valleys
- Delivery Location
- Not specified
-
- Local Authority
- Caerphilly
- Electoral Ward
- Ystrad Mynach
- Westminster Constituency
- Caerphilly
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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