Tender

Careers Wales Centre Branding

CAREERS WALES

This public procurement record has 1 release in its history.

Tender

12 Nov 2021 at 13:34

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

The Procurement process is initiated by Careers Wales, seeking to reorganise its branding across its facilities in Wales through the "Careers Wales Centre Branding" tender. The project falls under the services category and has been classified as an open procurement method. The tender's completion deadline is set for 26 November 2021, while site visits for measuring and evaluation must be conducted by the end of the week commencing 20 December 2021, with final branding completed by the week commencing 21 March 2022. The main location for this project is Cardiff, and the procurement is currently at the Tender stage.

This tender presents significant opportunities for businesses specialising in branding, printing, and installation services. Companies that can demonstrate experience in stakeholder engagement, high-quality workmanship, and adherence to environmental or ethical employment standards would be particularly well-suited to compete. With the requirement for up to 23 centres to receive new branding, there is potential for substantial contract growth for firms capable of executing the entire scope of work effectively, including site surveys and diverse branding applications.

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Notice Information

Notice Title

Careers Wales Centre Branding

Notice Description

Careers Wales has been rebranded and the Working Wales service needs to be fully incorporated. These updates have been made successfully across print materials, website and social activity and there is now a requirement for this to flow through to the Careers Wales centres located across Wales. CCDG is looking to recruit a specialist company to undertake the print and installation of external and internal new branding of up to 23 Careers Wales career centres located across Wales. NB: Centres were closed between March 2020 and July 2021 due to COVID-19.The brief will also include an initial requirement for site visits to be undertaken to all centres across Wales. This will determine the scope of work required at each centre and to provide the opportunity to measure up areas that require attention. The full scope of the work will be determined once the initial site survey has been completed and quotes received.NB: Centres vary greatly across Wales and it is expected that most centres will have old branding that will need to be taken off and replaced with either like for like or new elements. A number of new centres have been established and they carry the new look and feel branding. From these centres, a centre branding toolkit has been developed. This 'toolkit' includes a number of items that can be utilised across centres and will vary dependent on centre size, make up and any restrictions (i.e. if a listed building). See attached spreadsheet which documents the centre addresses and additional details.The design and artwork will be undertaken in house and provided to the installation company in a digital print ready format so there is no need to cost up for design work within this tender. See attached branding spec for the new centre in Cardiff which incorporates all elements that could be included.Proposed timescales:All site visits including measurements and recommendations to be completed by the end of WC 20 December 2021.Completion of all sites to have new branding by WC 21 March 2022.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=115777.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. CCDG reserves the right to reject or disqualify a Tenderer where:the tender is submitted late, is completed incorrectly, is incomplete or fails to meet the CCDG's submission requirements.the Tenderer is guilty of serious misrepresentation in relation to its application and / or the process; and / orthe Tenderer contravenes any of the terms and conditions of this tender; and/orthere is a change in identity (including where applicable the make up of consortia), control, financial standing or other factor impacting on the evaluation process affecting the Tenderer; and/orwhere the pricing of a tender is abnormally lowThe disqualification of a Tenderer will not prejudice any other civil remedies available to CCDG and will not prejudice any criminal liabilities that such conduct by a Tenderer may attract.CCDG further reserves the right to:cancel the tender process at any stage for any reason;require a Tenderer to clarify their submission in writing or by means of a clarification meeting and / or provide additional information. (Failure to respond adequately may result in the disqualification of a Tenderer);amend the terms and conditions of the tender process; and/oraward only part of the contract.CCDG reserves the right to withdraw from the tendering process at any stage or to vary the scope of the Products required and CCDG shall not be liable to any Tenderer as a result of this action. In the event that the tender process is cancelled no part of the tender submitted shall be returned to the Tenderer. It should be noted that. CCDG will not be liable for or pay expenses or losses whatsoever which may be incurred by any tenderer in the preparation of a submission.Tenderers acknowledge and agree by their submission that their tender remains open for acceptance by CCDG for six months from the closing date for receipt of tenders.CommunicationAll contact must be made through Paul Powell who will facilitate appropriate contact with other relevant persons. Contact should be made by email to paul.powell@careerswales.com.Tenderers must not in any way canvass or solicit information from any other employee of CCDG or its agents and / or advisers.ClarificationShould any Tenderer wish to raise any questions or obtain any further information not contained in the tender or not otherwise publicly available all questions / requests must be submitted to Paul Powell before 5pm on 19 November to the email address paul.powell@careerswales.com.If a question or request for clarification or further information is not made by the date referred to above, CCDG reserves the right not to respond but may, at its own discretion, endeavour to respond to the Tenderer and provide the Tenderer with any additional information to which CCDG has access, but CCDG shall not be obliged to comply with any such request and does not accept any liability or responsibility for failure to provide any such information.CCDG will endeavour to respond to queries within seven working days and will advise Tenderers if a longer response time is required due to the nature of the query.Tenderers are encouraged to identify issues on which they would like clarification as early as possible in the tendering process and must raise a clarification if any aspect of this tender is not clear to the Tenderer.Right to AmendCCDG reserves the right to issue supplementary documentation at any time during the process in order to clarify any issue or amend any aspect of the tender. All such further documentation issued by CCDG during the tendering process shall be deemed to form part of the tender and shall supersede any part of the tender to the extent indicated. CCDG may exercise the option to extend the tender period and postpone the tender return date, in the event that subsequent documentation is issued or for any other reason.ConfidentialityCCDG and its advisors will keep confidential the tenders and any other information supplied by Tenderers during the tendering process and will use best endeavours to prevent any disclosures by their officers and employees.Tenderers must be aware that at key stages in the project CCDG may be obliged to disclose detailed information relating to Tenders to relevant monitoring authorities and to make the key project documents available for private inspection by such authorities.Whilst CCDG will be reasonable as regards the protection of commercially sensitive information, it can only do so in the light of the latest published guidance on this area.Freedom of Information and Environmental Information StatementCCDG is subject to The Freedom of Information Act 2000 ("Act") and The Environmental Information Regulations 2004 ("EIR").As part of CCDG's duties under the Act or EIR, it may be required to disclose information concerning the procurement process or the Contract to anyone who makes a request.If the Tenderer considers that any of the information provided in their tender is commercially sensitive (meaning it could reasonably cause prejudice to the Tenderer if disclosed to a third party) then it should be clearly marked as "Not for disclosure to third parties" together with valid reasons in support of the information as being exempt from disclosure under the Act and the EIR.CCDG will endeavour to consult with the Tenderer and have regard to comments and any objections before it releases any information to a third party under the Act or the EIR. However CCDG shall be entitled to determine in its absolute discretion whether any information is exempt from the Act and/or the EIR, or is to be disclosed in response to a request of information. CCDG must make its decision on disclosure in accordance with the provisions of the Act or the EIR and can only withhold information if it is covered by an exemption from disclosure under the Act or the EIR.Canvassing and non-collusionExcept as specifically authorised by CCDG, Tenderers shall not approach any other Tenderer or member of CCDG's staff with a view to seeking information in respect of any part of their submission or proposals or attempting to support or enhance their prospects of their tender being selected.PublicityNo publicity regarding the project or the award of the contract will be permitted unless and until CCDG have given express written consent to the relevant communication. In particular, no statements should be made to the press or other similar organisations regarding the nature of any tender, its contents or any proposals relating thereto without prior written consent.CostsAll Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of their tender and the tendering process. Under no circumstances will CCDG, or any of its advisers, be liable for any costs or expenses borne by the Tenderer or any of its consortium members, subcontractors or advisers in this process or for any economic loss or other loss of profit incurred by any Tenderer in relation to the project.Welsh LanguageCCDG is committed to promoting and facilitating the use of the Welsh language and to not treat the Welsh language less favourably than English in line with the Welsh Language (Wales) Measure 2011. The successful Bidder should be aware of the provisions of the Measure and ensure that in implementing the contract the Welsh language is promoted and facilitated and not treated less favourably than English.Compliance with LegislationTenderers are deemed to understand fully the processes that CCDG is required to follow under relevant European and UK legislation, particularly in relation to The Public Contracts Regulations 2006 (as amended).Compliance with all relevant legislation is required both in the contract award procedure and during the term of any resultant contractJurisdiction and governing lawsAll aspects of the tendering process shall be governed by and construed in accordance with the laws of England and Wales as applied in Wales and each Tenderer submits to the jurisdiction of the English and Welsh courts.DisclaimerNone of CCDG, its advisors, or directors, officers, members, partners, employees, other staff, agents or advisers of any such person:makes any representation or warranty (express or implied) as to the accuracy, reasonableness or completeness of the information in the tender. Any persons considering making a decision to enter into contractual relationships with CCDG following receipt of the tender should make their own investigations and their own independent assessment of CCDG and its requirement for the Products and should seek their own professional financial and legal advice; oraccepts any responsibility for the information in the tender or for its fairness, accuracy or completeness, nor shall any of them be liable for any loss or damage (other than in respect of fraudulent misrepresentation) arising as a result of reliance on such information or any subsequent communication. Only the express terms of any written contract relating to the subject matter of this tender as and when it is executed shall have any contractual effect in connection with the matters to which it relates. Any such contract will be governed by English and Welsh law.Nothing in the tender or other contract documents is or should be relied upon as a promise or representation as to CCDG's ultimate decisions in relation to this project.No oral acceptance by CCDG of any offer or outline submissions within an offer shall be valid or binding on CCDG.In order to further ensure a fair and competitive process, CCDG requires that all actual or potential conflicts of interest are disclosed, identified and resolved to CCDG 's satisfaction prior to the submission of Tenders or immediately notified to CCDG in the event that any actual or potential conflict of interest comes to the Tenderer's attention following the submission of a Tender. In such circumstances CCDG may require further information from Tenderers but reserve the right to disqualify a Tenderer from further involvement.CCDG reserves the right to exclude Tenderers from the procurement process should actual or potential conflicts of interest be found by CCDG to confer an unfair competitive advantage on one or more Tenderers or to otherwise undermine a fair and competitive procurement process and, following consultation with the Tenderer, such actual or potential conflicts are not resolved to the satisfaction of CCDG(WA Ref:115777)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-115777
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=115777
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
S2W Notice - Website Invitation to Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22120000 - Publications

22121000 - Technical publications

22600000 - Ink

22610000 - Printing ink

22611000 - Intaglio ink

22612000 - India ink

22900000 - Miscellaneous printed matter

22993000 - Photosensitive, heat-sensitive or thermographic paper and paperboard

22993100 - Photosensitive paper or paperboard

22993200 - Heat-sensitive paper or paperboard

22993300 - Thermographic paper or paperboard

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Nov 20214 years ago
Submission Deadline
26 Nov 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAREERS WALES
Contact Name
Mr Paul Powell
Contact Email
Not specified
Contact Phone
+44 08000284844

Buyer Location

Locality
CARDIFF
Postcode
CF10 2HH
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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See attached branding spec for the new centre in Cardiff which incorporates all elements that could be included.Proposed timescales:All site visits including measurements and recommendations to be completed by the end of WC 20 December 2021.Completion of all sites to have new branding by WC 21 March 2022.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=115777.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. CCDG reserves the right to reject or disqualify a Tenderer where:the tender is submitted late, is completed incorrectly, is incomplete or fails to meet the CCDG's submission requirements.the Tenderer is guilty of serious misrepresentation in relation to its application and / or the process; and / orthe Tenderer contravenes any of the terms and conditions of this tender; and/orthere is a change in identity (including where applicable the make up of consortia), control, financial standing or other factor impacting on the evaluation process affecting the Tenderer; and/orwhere the pricing of a tender is abnormally lowThe disqualification of a Tenderer will not prejudice any other civil remedies available to CCDG and will not prejudice any criminal liabilities that such conduct by a Tenderer may attract.CCDG further reserves the right to:cancel the tender process at any stage for any reason;require a Tenderer to clarify their submission in writing or by means of a clarification meeting and / or provide additional information. (Failure to respond adequately may result in the disqualification of a Tenderer);amend the terms and conditions of the tender process; and/oraward only part of the contract.CCDG reserves the right to withdraw from the tendering process at any stage or to vary the scope of the Products required and CCDG shall not be liable to any Tenderer as a result of this action. In the event that the tender process is cancelled no part of the tender submitted shall be returned to the Tenderer. It should be noted that. CCDG will not be liable for or pay expenses or losses whatsoever which may be incurred by any tenderer in the preparation of a submission.Tenderers acknowledge and agree by their submission that their tender remains open for acceptance by CCDG for six months from the closing date for receipt of tenders.CommunicationAll contact must be made through Paul Powell who will facilitate appropriate contact with other relevant persons. Contact should be made by email to paul.powell@careerswales.com.Tenderers must not in any way canvass or solicit information from any other employee of CCDG or its agents and / or advisers.ClarificationShould any Tenderer wish to raise any questions or obtain any further information not contained in the tender or not otherwise publicly available all questions / requests must be submitted to Paul Powell before 5pm on 19 November to the email address paul.powell@careerswales.com.If a question or request for clarification or further information is not made by the date referred to above, CCDG reserves the right not to respond but may, at its own discretion, endeavour to respond to the Tenderer and provide the Tenderer with any additional information to which CCDG has access, but CCDG shall not be obliged to comply with any such request and does not accept any liability or responsibility for failure to provide any such information.CCDG will endeavour to respond to queries within seven working days and will advise Tenderers if a longer response time is required due to the nature of the query.Tenderers are encouraged to identify issues on which they would like clarification as early as possible in the tendering process and must raise a clarification if any aspect of this tender is not clear to the Tenderer.Right to AmendCCDG reserves the right to issue supplementary documentation at any time during the process in order to clarify any issue or amend any aspect of the tender. 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CCDG may exercise the option to extend the tender period and postpone the tender return date, in the event that subsequent documentation is issued or for any other reason.ConfidentialityCCDG and its advisors will keep confidential the tenders and any other information supplied by Tenderers during the tendering process and will use best endeavours to prevent any disclosures by their officers and employees.Tenderers must be aware that at key stages in the project CCDG may be obliged to disclose detailed information relating to Tenders to relevant monitoring authorities and to make the key project documents available for private inspection by such authorities.Whilst CCDG will be reasonable as regards the protection of commercially sensitive information, it can only do so in the light of the latest published guidance on this area.Freedom of Information and Environmental Information StatementCCDG is subject to The Freedom of Information Act 2000 (\"Act\") and The Environmental Information Regulations 2004 (\"EIR\").As part of CCDG's duties under the Act or EIR, it may be required to disclose information concerning the procurement process or the Contract to anyone who makes a request.If the Tenderer considers that any of the information provided in their tender is commercially sensitive (meaning it could reasonably cause prejudice to the Tenderer if disclosed to a third party) then it should be clearly marked as \"Not for disclosure to third parties\" together with valid reasons in support of the information as being exempt from disclosure under the Act and the EIR.CCDG will endeavour to consult with the Tenderer and have regard to comments and any objections before it releases any information to a third party under the Act or the EIR. However CCDG shall be entitled to determine in its absolute discretion whether any information is exempt from the Act and/or the EIR, or is to be disclosed in response to a request of information. CCDG must make its decision on disclosure in accordance with the provisions of the Act or the EIR and can only withhold information if it is covered by an exemption from disclosure under the Act or the EIR.Canvassing and non-collusionExcept as specifically authorised by CCDG, Tenderers shall not approach any other Tenderer or member of CCDG's staff with a view to seeking information in respect of any part of their submission or proposals or attempting to support or enhance their prospects of their tender being selected.PublicityNo publicity regarding the project or the award of the contract will be permitted unless and until CCDG have given express written consent to the relevant communication. In particular, no statements should be made to the press or other similar organisations regarding the nature of any tender, its contents or any proposals relating thereto without prior written consent.CostsAll Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of their tender and the tendering process. Under no circumstances will CCDG, or any of its advisers, be liable for any costs or expenses borne by the Tenderer or any of its consortium members, subcontractors or advisers in this process or for any economic loss or other loss of profit incurred by any Tenderer in relation to the project.Welsh LanguageCCDG is committed to promoting and facilitating the use of the Welsh language and to not treat the Welsh language less favourably than English in line with the Welsh Language (Wales) Measure 2011. The successful Bidder should be aware of the provisions of the Measure and ensure that in implementing the contract the Welsh language is promoted and facilitated and not treated less favourably than English.Compliance with LegislationTenderers are deemed to understand fully the processes that CCDG is required to follow under relevant European and UK legislation, particularly in relation to The Public Contracts Regulations 2006 (as amended).Compliance with all relevant legislation is required both in the contract award procedure and during the term of any resultant contractJurisdiction and governing lawsAll aspects of the tendering process shall be governed by and construed in accordance with the laws of England and Wales as applied in Wales and each Tenderer submits to the jurisdiction of the English and Welsh courts.DisclaimerNone of CCDG, its advisors, or directors, officers, members, partners, employees, other staff, agents or advisers of any such person:makes any representation or warranty (express or implied) as to the accuracy, reasonableness or completeness of the information in the tender. Any persons considering making a decision to enter into contractual relationships with CCDG following receipt of the tender should make their own investigations and their own independent assessment of CCDG and its requirement for the Products and should seek their own professional financial and legal advice; oraccepts any responsibility for the information in the tender or for its fairness, accuracy or completeness, nor shall any of them be liable for any loss or damage (other than in respect of fraudulent misrepresentation) arising as a result of reliance on such information or any subsequent communication. Only the express terms of any written contract relating to the subject matter of this tender as and when it is executed shall have any contractual effect in connection with the matters to which it relates. 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In such circumstances CCDG may require further information from Tenderers but reserve the right to disqualify a Tenderer from further involvement.CCDG reserves the right to exclude Tenderers from the procurement process should actual or potential conflicts of interest be found by CCDG to confer an unfair competitive advantage on one or more Tenderers or to otherwise undermine a fair and competitive procurement process and, following consultation with the Tenderer, such actual or potential conflicts are not resolved to the satisfaction of CCDG(WA Ref:115777)",
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