Award

Development for a Flexible Voting Pilots Programme.

BLAENAU GWENT COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

07 Dec 2021 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

Blaenau Gwent County Borough Council is seeking to award a contract titled "Development for a Flexible Voting Pilots Programme." This procurement is classified under the services industry category and is based in Ebbw Vale, Wales. The procurement stage has reached the Award phase, with the contract recently signed on 3rd December 2021. The process is being conducted through a limited procurement method, specifically a negotiated procedure without prior publication of a call for competition, allowing for the swift engagement of the existing supplier, Modern Democracy Ltd, to support the pilot initiatives ahead of the May 2022 elections.

This tender presents significant opportunities for businesses focused on election technologies and digital services, particularly those with expertise in technical advice, development, and implementation of electoral systems. Companies capable of delivering innovative voting solutions and demonstrating experience in similar projects would be well-suited to compete for future opportunities in this area, especially as local authorities in Wales trial alternative voting methods. The six-month contract allows the selected supplier to continue developing and enhancing voter engagement techniques, contributing to the advancement of democratic processes.

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Notice Information

Notice Title

Development for a Flexible Voting Pilots Programme.

Notice Description

Intention to award a service contract for the delivery of The Welsh Government's Flexible Voting Pilots Programme with four Welsh Local Authorities to further develop the testing process and to pilot early voting digital election polling services for the forthcoming May 2022 elections.

Lot Information

Lot 1

The procurement comprises the appointment of Modern Democracy to pilot a digital election polling service by providing expert technical advice, development and delivery of a technical solution to enable four local authorities in Wales to trial alternative ways of voting at the Local Government Elections in May 2022. The Contract will be awarded for a period of six months.

Procurement Information

The purpose of this VEAT notice is to advise the market of the Council's intention to award a service contract to Modern Democracy via a Negotiated procedure without prior publication. Modern Democracy is the existing contracted supplier to each of the four local authorities (Bridgend, Blaenau Gwent, Caerphilly and Torfaen), who are participating in The Welsh Governments flexible voting pilot. This award is to extend the current contractual arrangements with Modern Democracy to pilot a digital election polling service by providing expert technical advice, development and delivery of a technical solution to enable four local authorities in Wales to trial alternative ways of voting at the Local Government Elections in May 2022. This award will allow each authority to continue to utilise the operating platform that is configured to meet their election business requirements and which is integrated with its other key electoral ICT systems. Given the existing contractual arrangements between Modern Democracy and the four pilot authorities and the associated urgency to realise the pilot enhancements by May 2022, the Council intends to award this six-month contract following the application of a 10 day standstill period; The Standstill period will commence on the day following the publication of this notice and will end at midnight.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-116388
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=116388
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72212100 - Industry specific software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£967,083 £500K-£1M

Notice Dates

Publication Date
7 Dec 20214 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BLAENAU GWENT COUNTY BOROUGH COUNCIL
Contact Name
Lee Williams - Service Manager Commercial Procurement
Contact Email
lee.williams@blaenau-gwent.gov.uk
Contact Phone
+44 1495311556

Buyer Location

Locality
EBBW VALE
Postcode
NP23 6XB
Post Town
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL2 East Wales
Local Authority
Blaenau Gwent
Electoral Ward
Ebbw Vale North
Westminster Constituency
Blaenau Gwent and Rhymney

Supplier Information

Number of Suppliers
1
Supplier Name

MODERN DEMOCRACY

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC381488
    Development for a Flexible Voting Pilots Programme. - Intention to award a service contract for the delivery of The Welsh Government's Flexible Voting Pilots Programme with four Welsh Local Authorities to further develop the testing process and to pilot early voting digital election polling services for the forthcoming May 2022 elections.

Open Contracting Data Standard (OCDS)

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