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Schools Information Management Systems (SIMS)

Merthyr Tydfil County Borough Council on behalf of itself and the schools listed in this notice

This public procurement record has 1 release in its history.

Award

28 Apr 2022 at 01:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

The procurement process involves the Merthyr Tydfil County Borough Council, which is acting on behalf of itself and several schools listed in the notice, for the provision of Schools Information Management Systems (SIMS). The procurement falls under the category of services, specifically transitioning to a software as a service model from a perpetual licence. Key dates include the award date of 25th March 2022 and the signing of the contract, which is active for 36 months. The procurement method used was limited, with no prior publication of a call for competition, as the process was rapid due to urgent requirements of the schools involved, located in Merthyr Tydfil, UK.

This tender presents a significant opportunity for businesses, especially those specialising in educational technology and software services, to expand their offerings directly to schools. Businesses capable of providing SIMS software, along with robust support services, would be particularly well-suited to compete in future opportunities, as the local authority has indicated intentions for competitive tendering on an all-Wales basis once the current contracts are fulfilled. The current involvement of Education Software Solutions Limited, which previously managed the SIMS product, illustrates an avenue for new providers to enter the market amid ongoing changes in contract structures.

How relevant is this notice?

Notice Information

Notice Title

Schools Information Management Systems (SIMS)

Notice Description

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

Lot Information

Lot 1

Prior to the award of these contracts, the current provider (ESS) had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement ("FA") with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract ("SC") with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC is GBP15376.20 and the lowest value SC is GBP673.50. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: Abercanaid Primary School Afon Taf High School Bedlinog Primary School Bishop Hedley RC High School Caedraw Primary School Cyfarthfa High School Cyfarthfa Park Primary Dowlais Primary School Edwardsville Primary School Gellfaelog Primary School Goetre Primary School Greenfield Special School Gwaunfarren Primary School Heolgerrig Community School Lawb Provision Pantysgallog Primary School Pen-y-dre High School St Aloysius RC Primary School St Illtyds RC Primary School St Marys RC Primary School Trelewis Primary School Troedyrhiw Community Primary School Twynrodyn Community School Ynysowen Community Primary School Ysgol Gymraeg Rhyd-y-grug Ysgol Gynradd Coed Y Dderwen Ysgol Santes Tudful Ysgol Y Graig Primary School The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools.. Contract duration: 36 months

Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93(2), (3) and (4) of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement (FA) and/or the individual Schools Contracts (SC).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-118818
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=118818
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72260000 - Software-related services

72261000 - Software support services

72268000 - Software supply services

72300000 - Data services

72310000 - Data-processing services

72320000 - Database services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Apr 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Mar 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Merthyr Tydfil County Borough Council on behalf of itself and the schools listed in this notice
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MERTHYR TYDFIL
Postcode
CF48 4TQ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL15 Central Valleys
Local Authority
Merthyr Tydfil
Electoral Ward
Plymouth
Westminster Constituency
Merthyr Tydfil and Aberdare

Supplier Information

Number of Suppliers
1
Supplier Name

Education Software Solutions Limited

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR395970
    Schools Information Management Systems (SIMS) - Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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