Award

Blaenau Gwent County Borough Council Schools Information Management System (SIMS)

BLAENAU GWENT COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

30 Mar 2022 at 00:00

Summary of the contracting process

Blaenau Gwent County Borough Council has completed a procurement process for the Schools Information Management System (SIMS), transitioning from a perpetual licence model to a software as a service model. This initiative, aimed at local educational institutions in Ebbw Vale, UK, is categorized under the education sector. The process has been wrapped up as of March 29, 2022, under a limited procurement method with a single supplier, Education Software Solutions Limited, already awarded the contract, valued between £767 and £28,226. This contract will serve numerous schools in the region over a term of 36 months, aiding in the provision of essential educational resources.

This tender presents an excellent opportunity for businesses involved in software services, particularly those specialising in educational solutions, to expand their operations within the local government sector. Companies capable of providing innovative, scalable educational software and support services are well-suited to engage with future tenders of a similar nature. The focus on direct contracts with individual schools opens avenues for smaller firms to pitch tailored solutions that meet specific school needs, fostering potential collaborations and growth in the education technology market.

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Notice Title

Blaenau Gwent County Borough Council Schools Information Management System (SIMS)

Notice Description

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services

Lot Information

Lot 1

Prior to the award of these contracts, the current provider -ESS- had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement "FA" with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract "SC" with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC over the 3 year contract term is 28226GBP and the lowest value SC is 767GBP. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: - Abertillery Learning Community - All Saints RC Primary School - Beaufort Hill Primary School - Blaen-y-Cwm Primary School - Bryn Bach Primary School - Brynmawr Foundation School - Coed-y-Garn Primary School - Cwm Primary School - Deighton Primary School - Ebbw Fawr Learning Community - Georgetown Primary School - Glanhowy Primary School - Glyncoed Primary School - Pen-y-Cwm Special School - Rhos-y-Fedwen Primary School - River Centre 3-16 Learning Community - Swffryd Primary School - St Illtyds Primary School - St Josephs RC Primary School - St Marys Church Primary School - St Marys RC Primary School - Tredegar Comprehensive School - Willowtown Primary School - Ysgol Gymraeg Brohelyg - Ystruth Primary School The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools.. Contract duration: 36 months The FA has no value Individual School Contracts have a value between 28226GBP and 767GBP

Procurement Information

This contract award notice is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement (FA) and/or the individual Schools Contracts (SC). Neither the local authority nor the governing body of any of the schools listed above accepts that the FA and/or the individual SCs are within the scope of application of Part 2 of the Public Contracts Regulations 2015 (as amended).

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-120077
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120077
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72260000 - Software-related services

72261000 - Software support services

72300000 - Data services

72310000 - Data-processing services

72320000 - Database services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Mar 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
29 Mar 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
BLAENAU GWENT COUNTY BOROUGH COUNCIL
Contact Name
Lee Williams
Contact Email
lee.williams@blaenau-gwent.gov.uk
Contact Phone
+44 1495311556

Buyer Location

Locality
EBBW VALE
Postcode
NP23 6DB
Post Town
Newport
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys

Local Authority
Blaenau Gwent
Electoral Ward
Ebbw Vale South
Westminster Constituency
Blaenau Gwent and Rhymney

Supplier Information

Number of Suppliers
1
Supplier Name

EDUCATION SOFTWARE SOLUTIONS

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR393464
    Blaenau Gwent County Borough Council Schools Information Management System (SIMS) - Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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