Notice Information
Notice Title
Tender for the provision of Legal Services
Notice Description
Provision of legal services to the University of South Wales Group, to include: Commercial Services (including contracts, partnership, collaborations, public procurement, IP & franchise); Dispute Resolution (including student matters); Human Resources (including employment law, dispute resolution & tribunals, recruitment, employment procedures); Property and Estates; International Law (including immigration); Governance, compliance and company law; Grants and Funding; Competition Law and Subsidy Control; Loan Agreements; Charity Law; Data Protection Law; Marketing, sponsorship and events management; Consumer Law, and laws impacting students; Corporate Law (including advice on and assistance with the structuring of commercial transactions); Health & safety, and UK Law - specifically changes in legislation and the resulting changes required in University legal documentation e.g. terms and conditions etc.
Lot Information
Lot 1
The availability of competent legal advice forms an obvious and key requirement for universities. The very nature of higher education requires the provision of legal advice across a broad spectrum of subjects. Although this broad spectrum can occasionally mean legal advice being sought from a law firm with specialist subject expertise (that would probably fall outside the scope of this tender), the majority of the legal advice required falls within the following core areas: -Commercial Services (including contracts, partnership, collaborations, public procurement, IP & franchise) -Dispute Resolution (including student matters) -Human Resources (including employment law, dispute resolution & tribunals, recruitment, employment procedures) -Property and Estates -International Law (including immigration) -Governance, compliance and company law -Grants and Funding -Competition Law and Subsidy Control -Loan Agreements -Charity Law -Data Protection Law; -Marketing, sponsorship and events management -Consumer Law, and laws impacting students; -Corporate Law (including advice on and assistance with the structuring of commercial transactions) -Health & safety, and -UK Law - specifically changes in legislation and the resulting changes required in University legal documentation e.g. terms and conditions etc. In 2021 the University conducted a strategic review of external legal costs and use of the advice provided. As a result, the University appointed in-house counsel in May 2021 providing advice in some of these core areas, together with a core duty of legal oversight. For a large higher education institution the volume, scope and complexity of legal advice requirements across these core areas as well as a range of specialists subjects, is regularly beyond the capacity and/or expertise of our in-house services team and forms the basis of this tender. For example, under the direction of the University Legal Services team, key stakeholders including estates and facilities, human resources, procurement and student casework often require external legal advice.. All Questions and Answers must be submitted via the Sell2Wales portal. Requests to attend the Supplier Engagement meeting should be made by emailing procurement@southwales.ac.uk.
Renewal: Option for 2 x 12 month renewals, subject to performance.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-kuma6s-120299
- Publication Source
- Sell2Wales
- Latest Notice
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120299
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- OJEU - F2 - Contract Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive procedure with negotiation
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79100000 - Legal services
79110000 - Legal advisory and representation services
79111000 - Legal advisory services
79112000 - Legal representation services
79130000 - Legal documentation and certification services
79140000 - Legal advisory and information services
Notice Value(s)
- Tender Value
- £1,000,000 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 11 Apr 20223 years ago
- Submission Deadline
- 16 May 2022Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF SOUTH WALES
- Additional Buyers
- Contact Name
- Catherine Lund
- Contact Email
- gareth.tottle@rwcmd.ac.uk, procurement@southwales.ac.uk, sara.fowler@merthyr.ac.uk
- Contact Phone
- +44 1685726000, +44 2920391381
Buyer Location
- Locality
- PONTYPRIDD
- Postcode
- CF37 1DL
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL51 Central Valleys and Bridgend
- Delivery Location
- TLL15 Central Valleys, TLL22 Cardiff and Vale of Glamorgan
-
- Local Authority
- Merthyr Tydfil
- Electoral Ward
- Cyfarthfa
- Westminster Constituency
- Merthyr Tydfil and Aberdare
Further Information
Notice Documents
-
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=7
11th May 2022 - Slides shared at Supplier Engagement meeting -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=6
11th May 2022 - Questions and Answers from Supplier Engagement meeting -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=2
12th April 2022 - Legal Services ITT -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=5
12th April 2022 - Legal Services ITT unrestricted -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=3
12th April 2022 - Legal Services PQQ -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=4
12th April 2022 - Legal Services PQQ unrestricted -
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=1
11th April 2022 - Appendix 1 - Data Processing Agreement USW -
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR394648
Tender for the provision of Legal Services - Provision of legal services to the University of South Wales Group, to include: Commercial Services (including contracts, partnership, collaborations, public procurement, IP & franchise); Dispute Resolution (including student matters); Human Resources (including employment law, dispute resolution & tribunals, recruitment, employment procedures); Property and Estates; International Law (including immigration); Governance, compliance and company law; Grants and Funding; Competition Law and Subsidy Control; Loan Agreements; Charity Law; Data Protection Law; Marketing, sponsorship and events management; Consumer Law, and laws impacting students; Corporate Law (including advice on and assistance with the structuring of commercial transactions); Health & safety, and UK Law - specifically changes in legislation and the resulting changes required in University legal documentation e.g. terms and conditions etc.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-kuma6s-120299-2022-04-11T00:00:00Z",
"date": "2022-04-11T00:00:00Z",
"ocid": "ocds-kuma6s-120299",
"initiationType": "tender",
"parties": [
{
"id": "org-27",
"name": "University of South Wales",
"identifier": {
"legalName": "University of South Wales"
},
"address": {
"streetAddress": "University of South Wales, Finance Dept, Llantwit Road",
"locality": "Pontypridd",
"region": "UKL",
"postalCode": "CF37 1DL"
},
"contactPoint": {
"name": "Catherine Lund",
"email": "Procurement@southwales.ac.uk",
"url": "http://www.sell2wales.gov.wales"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "09",
"description": "Education",
"scheme": "COFOG"
}
],
"url": "https://www.southwales.ac.uk"
}
},
{
"id": "org-28",
"name": "Royal Welsh College of Music and Drama",
"identifier": {
"legalName": "Royal Welsh College of Music and Drama"
},
"address": {
"streetAddress": "Castle Grounds, Cathay's Park",
"locality": "Cardiff",
"region": "UKL22",
"postalCode": "CF10 3ER"
},
"contactPoint": {
"email": "gareth.tottle@rwcmd.ac.uk",
"telephone": "+44 2920391381"
},
"roles": [
"buyer"
]
},
{
"id": "org-29",
"name": "Merthyr Tydfil College",
"identifier": {
"legalName": "Merthyr Tydfil College"
},
"address": {
"streetAddress": "Merthyr Tydfil College, University of Glamorgan, Ynysfach",
"locality": "Merthyr Tydfil",
"region": "UKL15",
"postalCode": "CF48 1AR"
},
"contactPoint": {
"email": "Sara.fowler@merthyr.ac.uk",
"telephone": "+44 1685726000"
},
"roles": [
"buyer"
]
},
{
"id": "org-2",
"name": "High Court",
"identifier": {
"legalName": "High Court"
},
"address": {
"streetAddress": "Royal Courts of Justice, The Strand",
"locality": "London",
"postalCode": "WC2A 2LL"
},
"contactPoint": {
"telephone": "+44 2079477501"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "University of South Wales",
"id": "org-27"
},
"tender": {
"id": "ocds-kuma6s-120299-tender-120299-1738",
"title": "Tender for the provision of Legal Services",
"description": "Provision of legal services to the University of South Wales Group, to include: Commercial Services (including contracts, partnership, collaborations, public procurement, IP & franchise); Dispute Resolution (including student matters); Human Resources (including employment law, dispute resolution & tribunals, recruitment, employment procedures); Property and Estates; International Law (including immigration); Governance, compliance and company law; Grants and Funding; Competition Law and Subsidy Control; Loan Agreements; Charity Law; Data Protection Law; Marketing, sponsorship and events management; Consumer Law, and laws impacting students; Corporate Law (including advice on and assistance with the structuring of commercial transactions); Health & safety, and UK Law - specifically changes in legislation and the resulting changes required in University legal documentation e.g. terms and conditions etc.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "79110000",
"scheme": "CPV"
},
{
"id": "79111000",
"scheme": "CPV"
},
{
"id": "79112000",
"scheme": "CPV"
},
{
"id": "79130000",
"scheme": "CPV"
},
{
"id": "79140000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKL15"
},
{
"region": "UKL22"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 1000000,
"currency": "GBP"
},
"procurementMethod": "selective",
"procurementMethodDetails": "Competitive procedure with negotiation",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.sell2wales.gov.wales",
"tenderPeriod": {
"endDate": "2022-05-16T12:00:00Z"
},
"documents": [
{
"id": "APR394648",
"documentType": "contractNotice",
"title": "Tender for the provision of Legal Services",
"description": "Provision of legal services to the University of South Wales Group, to include: Commercial Services (including contracts, partnership, collaborations, public procurement, IP & franchise); Dispute Resolution (including student matters); Human Resources (including employment law, dispute resolution & tribunals, recruitment, employment procedures); Property and Estates; International Law (including immigration); Governance, compliance and company law; Grants and Funding; Competition Law and Subsidy Control; Loan Agreements; Charity Law; Data Protection Law; Marketing, sponsorship and events management; Consumer Law, and laws impacting students; Corporate Law (including advice on and assistance with the structuring of commercial transactions); Health & safety, and UK Law - specifically changes in legislation and the resulting changes required in University legal documentation e.g. terms and conditions etc.",
"url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR394648",
"format": "text/html"
},
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
},
{
"id": "ocds-kuma6s-120299-document-120299-APR394648-1",
"title": "Appendix 1 - Data Processing Agreement USW",
"url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=1",
"datePublished": "2022-04-11T11:45:06Z",
"dateModified": "2022-04-11T11:45:06Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "ocds-kuma6s-120299-document-120299-APR394648-2",
"title": "Legal Services ITT",
"url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=2",
"datePublished": "2022-04-11T11:45:07Z",
"dateModified": "2022-04-12T14:10:19Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "ocds-kuma6s-120299-document-120299-APR394648-3",
"title": "Legal Services PQQ",
"url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=3",
"datePublished": "2022-04-11T11:45:07Z",
"dateModified": "2022-04-12T14:09:14Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "ocds-kuma6s-120299-document-120299-APR394648-4",
"title": "Legal Services PQQ unrestricted",
"url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=4",
"datePublished": "2022-04-12T14:09:14Z",
"dateModified": "2022-04-12T14:09:14Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "ocds-kuma6s-120299-document-120299-APR394648-5",
"title": "Legal Services ITT unrestricted",
"url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=5",
"datePublished": "2022-04-12T14:10:19Z",
"dateModified": "2022-04-12T14:10:19Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "ocds-kuma6s-120299-document-120299-APR394648-6",
"title": "Questions and Answers from Supplier Engagement meeting",
"url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=6",
"datePublished": "2022-05-11T12:03:09Z",
"dateModified": "2022-05-11T12:03:09Z",
"format": "application/pdf"
},
{
"id": "ocds-kuma6s-120299-document-120299-APR394648-7",
"title": "Slides shared at Supplier Engagement meeting",
"url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR394648&idx=7",
"datePublished": "2022-05-11T12:28:15Z",
"dateModified": "2022-05-11T12:28:15Z",
"format": "application/pdf"
}
],
"lots": [
{
"id": "1",
"description": "The availability of competent legal advice forms an obvious and key requirement for universities. The very nature of higher education requires the provision of legal advice across a broad spectrum of subjects. Although this broad spectrum can occasionally mean legal advice being sought from a law firm with specialist subject expertise (that would probably fall outside the scope of this tender), the majority of the legal advice required falls within the following core areas: -Commercial Services (including contracts, partnership, collaborations, public procurement, IP & franchise) -Dispute Resolution (including student matters) -Human Resources (including employment law, dispute resolution & tribunals, recruitment, employment procedures) -Property and Estates -International Law (including immigration) -Governance, compliance and company law -Grants and Funding -Competition Law and Subsidy Control -Loan Agreements -Charity Law -Data Protection Law; -Marketing, sponsorship and events management -Consumer Law, and laws impacting students; -Corporate Law (including advice on and assistance with the structuring of commercial transactions) -Health & safety, and -UK Law - specifically changes in legislation and the resulting changes required in University legal documentation e.g. terms and conditions etc. In 2021 the University conducted a strategic review of external legal costs and use of the advice provided. As a result, the University appointed in-house counsel in May 2021 providing advice in some of these core areas, together with a core duty of legal oversight. For a large higher education institution the volume, scope and complexity of legal advice requirements across these core areas as well as a range of specialists subjects, is regularly beyond the capacity and/or expertise of our in-house services team and forms the basis of this tender. For example, under the direction of the University Legal Services team, key stakeholders including estates and facilities, human resources, procurement and student casework often require external legal advice.. All Questions and Answers must be submitted via the Sell2Wales portal. Requests to attend the Supplier Engagement meeting should be made by emailing procurement@southwales.ac.uk.",
"status": "active",
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Service Delivery",
"description": "30"
},
{
"type": "price",
"description": "35"
}
]
},
"hasOptions": false,
"secondStage": {
"minimumCandidates": 3,
"maximumCandidates": 6
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "Option for 2 x 12 month renewals, subject to performance."
}
}
],
"communication": {
"atypicalToolUrl": "http://www.sell2wales.gov.wales"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "Please see the ITT for contract related conditions."
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"secondStage": {
"noNegotiationNecessary": true,
"invitationDate": "2022-06-13T00:00:00Z"
},
"selectionCriteria": {
"criteria": [
{
"type": "technical",
"description": "Execution of the service is reserved to a particular profession"
}
]
},
"submissionTerms": {
"languages": [
"en",
"cy"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"classification": {
"id": "79100000",
"scheme": "CPV"
},
"hasRecurrence": false,
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=120299. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Please refer to the quality assessment criteria in the ITT document. (WA Ref:120299)",
"links": [
{
"rel": "canonical",
"href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-120299"
}
],
"noticetype": "OJEU - F2 - Contract Notice"
}