Notice Information
Notice Title
Hybrid Mail (Off-Site) Services
Notice Description
Bridgend CBC have used a provider for Hybrid Mail (Off Site) Services for the previous eight years, and are running an invitation to tender to supply hybrid mail for the next three years. Bridgend CBC introduced hybrid mail to reduce the amount of on site printing, reduce administration, and to eliminate the requirement for a courier service between different buildings. The ability to print end of year council tax and housing benefit letters has reduced the need for printing approximately 60,000 letters and the administration of packing 60,000 envelopes over a two week period in March each year. During the Covid-19 pandemic over the last twenty two months, the ability for officers to continue to distribute letters to customers and stakeholders, whilst working from home, by printing to the hybrid mail print driver installed locally on each laptop has been a massive benefit to the business as officers moved seamlessly to working from home. Volume of letters sent to our provider has remained pretty consistent over the last four years at around half a million items per annum, as has annual spend of approximately GBP 240,000.
Lot Information
Lot 1
Please see procurement documentation for more information
Renewal: with the option to extend for 12 months
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-kuma6s-120660
- Publication Source
- Sell2Wales
- Latest Notice
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120660
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- OJEU - F2 - Contract Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
64 - Postal and telecommunications services
-
- CPV Codes
64000000 - Postal and telecommunications services
64110000 - Postal services
64112000 - Postal services related to letters
64200000 - Telecommunications services
64216120 - Electronic mail services
Notice Value(s)
- Tender Value
- £960,000 £500K-£1M
- Lots Value
- £960,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 22 Apr 20223 years ago
- Submission Deadline
- 23 May 2022Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 1 Apr 2022 - 28 Feb 2025 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BRIDGEND COUNTY BOROUGH COUNCIL
- Contact Name
- Not specified
- Contact Email
- natalie.phillips@bridgend.gov.uk
- Contact Phone
- +44 1656642596
Buyer Location
- Locality
- BRIDGEND
- Postcode
- CF31 4WB
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL51 Central Valleys and Bridgend
- Delivery Location
- TLL17 Bridgend and Neath Port Talbot
-
- Local Authority
- Bridgend
- Electoral Ward
- Bridgend Central
- Westminster Constituency
- Bridgend
Further Information
Notice Documents
-
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR395484
Hybrid Mail (Off-Site) Services - Bridgend CBC have used a provider for Hybrid Mail (Off Site) Services for the previous eight years, and are running an invitation to tender to supply hybrid mail for the next three years. Bridgend CBC introduced hybrid mail to reduce the amount of on site printing, reduce administration, and to eliminate the requirement for a courier service between different buildings. The ability to print end of year council tax and housing benefit letters has reduced the need for printing approximately 60,000 letters and the administration of packing 60,000 envelopes over a two week period in March each year. During the Covid-19 pandemic over the last twenty two months, the ability for officers to continue to distribute letters to customers and stakeholders, whilst working from home, by printing to the hybrid mail print driver installed locally on each laptop has been a massive benefit to the business as officers moved seamlessly to working from home. Volume of letters sent to our provider has remained pretty consistent over the last four years at around half a million items per annum, as has annual spend of approximately GBP 240,000.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-kuma6s-120660-2022-04-22T00:00:00Z",
"date": "2022-04-22T00:00:00Z",
"ocid": "ocds-kuma6s-120660",
"initiationType": "tender",
"parties": [
{
"id": "org-19",
"name": "Bridgend County Borough Council",
"identifier": {
"legalName": "Bridgend County Borough Council"
},
"address": {
"streetAddress": "Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street",
"locality": "Bridgend",
"region": "UKL17",
"postalCode": "CF31 4WB"
},
"contactPoint": {
"email": "natalie.phillips@bridgend.gov.uk",
"telephone": "+44 1656642596",
"url": "https://etenderwales.bravosolution.co.uk"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"description": "Mail",
"scheme": "COFOG"
}
],
"url": "https://www.bridgend.gov.uk"
}
},
{
"id": "org-2",
"name": "High Court",
"identifier": {
"legalName": "High Court"
},
"address": {
"streetAddress": "Royal Courts of Justice, The Strand",
"locality": "London",
"postalCode": "WC2A 2LL"
},
"contactPoint": {
"telephone": "+44 2079477501"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Bridgend County Borough Council",
"id": "org-19"
},
"tender": {
"id": "ocds-kuma6s-120660-tender-120660-B392/21",
"title": "Hybrid Mail (Off-Site) Services",
"description": "Bridgend CBC have used a provider for Hybrid Mail (Off Site) Services for the previous eight years, and are running an invitation to tender to supply hybrid mail for the next three years. Bridgend CBC introduced hybrid mail to reduce the amount of on site printing, reduce administration, and to eliminate the requirement for a courier service between different buildings. The ability to print end of year council tax and housing benefit letters has reduced the need for printing approximately 60,000 letters and the administration of packing 60,000 envelopes over a two week period in March each year. During the Covid-19 pandemic over the last twenty two months, the ability for officers to continue to distribute letters to customers and stakeholders, whilst working from home, by printing to the hybrid mail print driver installed locally on each laptop has been a massive benefit to the business as officers moved seamlessly to working from home. Volume of letters sent to our provider has remained pretty consistent over the last four years at around half a million items per annum, as has annual spend of approximately GBP 240,000.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "64216120",
"scheme": "CPV"
},
{
"id": "64112000",
"scheme": "CPV"
},
{
"id": "64110000",
"scheme": "CPV"
},
{
"id": "64000000",
"scheme": "CPV"
},
{
"id": "64200000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKL17"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 960000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://etenderwales.bravosolution.co.uk",
"tenderPeriod": {
"endDate": "2022-05-23T11:00:00Z"
},
"awardPeriod": {
"startDate": "2022-05-23T12:00:00Z"
},
"documents": [
{
"id": "APR395484",
"documentType": "contractNotice",
"title": "Hybrid Mail (Off-Site) Services",
"description": "Bridgend CBC have used a provider for Hybrid Mail (Off Site) Services for the previous eight years, and are running an invitation to tender to supply hybrid mail for the next three years. Bridgend CBC introduced hybrid mail to reduce the amount of on site printing, reduce administration, and to eliminate the requirement for a courier service between different buildings. The ability to print end of year council tax and housing benefit letters has reduced the need for printing approximately 60,000 letters and the administration of packing 60,000 envelopes over a two week period in March each year. During the Covid-19 pandemic over the last twenty two months, the ability for officers to continue to distribute letters to customers and stakeholders, whilst working from home, by printing to the hybrid mail print driver installed locally on each laptop has been a massive benefit to the business as officers moved seamlessly to working from home. Volume of letters sent to our provider has remained pretty consistent over the last four years at around half a million items per annum, as has annual spend of approximately GBP 240,000.",
"url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR395484",
"format": "text/html"
},
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"lots": [
{
"id": "1",
"description": "Please see procurement documentation for more information",
"status": "active",
"value": {
"amount": 960000,
"currency": "GBP"
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"startDate": "2022-04-01T00:00:00Z",
"endDate": "2025-02-28T00:00:00Z"
},
"hasRenewal": true,
"renewal": {
"description": "with the option to extend for 12 months"
}
}
],
"bidOpening": {
"date": "2022-05-23T12:00:00Z",
"address": {
"streetAddress": "E-Tender Wales Bravo, online"
}
},
"communication": {
"atypicalToolUrl": "https://etenderwales.bravosolution.co.uk"
},
"coveredBy": [
"GPA"
],
"submissionTerms": {
"languages": [
"en"
]
},
"classification": {
"id": "64216120",
"scheme": "CPV"
},
"hasRecurrence": false,
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120660 (WA Ref:120660) The buyer considers that this contract is suitable for consortia.",
"links": [
{
"rel": "canonical",
"href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-120660"
}
],
"noticetype": "OJEU - F2 - Contract Notice"
}