Award

Procurement Food Hubs Evaluation Contract

SOCIAL FARMS AND GARDENS

This public procurement record has 2 releases in its history.

Award

08 Nov 2022 at 10:58

S2W Notice - Website Contract Award Notice
Tender

05 May 2022 at 09:40

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

Social Farms and Gardens, based in Newtown, has awarded a contract for the "Procurement Food Hubs Evaluation Contract" to Bro Partnership. The project aims to pilot the use of Food Hubs to enable local producers to supply the public sector efficiently. The contract, valued at £17,400 GBP, was signed on 27th June 2022. The evaluation reports will focus on capturing learnings to influence future procurement policies in Wales, especially regarding short supply chains and regenerative growing practices.

This tender offers an opportunity for businesses experienced in community food sectors, working with growers and the public sector, and evaluating community and food projects in Wales. Suppliers would need to understand Welsh food procurement developments, work with Food Hubs in Carmarthenshire and Powys, and be willing to work in both Welsh and English. The tender period ended on 23rd May 2022, with the award period ending on 27th May 2022.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Procurement Food Hubs Evaluation Contract

Notice Description

Project OverviewThis pilot project is about creating an evidence base to prove that the public sector CAN procure efficiently from local producers using methods that benefit the natural environment and local prosperity. It will pilot the use of Food Hubs as a mechanism for local producers to provide the scale and technology needed to supply the public sector effectively.During 2020, Covid-19 and Brexit negotiations have highlighted many of the issues that Wales faces in producing its own food, particularly food that improves the health of our nation, reduces socio-economic inequalities and enhances biodiversity.We will support two Food Hubs (in Powys and Carmarthenshire) to expand their reach and move into procurement, whilst still delivering the Food Hub vision of a connected, local and environmentally-sound model.Procured services in the UK is a minefield of legislation, bureaucracy and paperwork, the Partnership will provide expertise and training to ensure access for Hubs and growers.We will develop and adapt existing technology to meet the needs of customers using procurement systems and provide added data to build the case for this model.Powys and Carmarthenshire rural regions are already exploring innovative approaches and collaboration to develop local supply chains. We will support them with investments to diversify and work towards the economic and environmental benefits proposed within the forthcoming Agriculture (Wales) Bill.The case studies and data we produce will be disseminated via Sustainable Food Places and other networks to encourage wider participation from large-scale purchasers, growers and rural communities.Evaluation RequirementsEvaluation will be focused on capturing learning from this pilot to influence future activity and policy that encourages customers procuring food for the public sector to prioritise short supply chains (and regenerative growing) within Wales. Hubs will use Open Food Network technology and other resources to collect data throughout the project to demonstrate the wider benefits of this model.Evaluation reports will be required to capture the opportunities, challenges, successes and learning points for:- Growers/producers- Food Hubs (aggregating produce and selling to wholesaler/direct to customers)- Existing suppliers (wholesale)- ProcurersThe final learning document will be used as a guide by others elsewhere in Wales as well as policy makers who influence procurement rules in the public sector. It must be an active document with recommendations and case studies to bring the model to life and must consider that this model (revised according to the experience of the pilot) can, and will, be implemented elsewhere in Wales.Requirements:* Evaluation will be embedded into the project activity from the outset (once evaluators appointed). Evaluators will work closely with the project lead and delivery partners and provide advice and guidance to make data collection simple and consistent.* Data collection will include qualitative and quantitative data.* Evaluators will participate in 8 Steering Group meetings to ensure learning is embedded in the wider picture of short supply chain procurement.* Evaluators will visit each of the two Hub sites in Powys and Carmarthenshire for face-to-face discussion with partners at least four times during the project.* Evaluators will meet with a range of end-customers and producers to understand their experience and impact of this pilot.* Evaluators will keep abreast of food procurement legislation, policy and other initiatives in Wales and further afield, to ensure the final report is in tune with wider strategies and practices.Outputs* One interim evaluation report.* One final evaluation report.* A "Key Learning Document" which will be disseminated to procurers, growers/producers, Hubs and policy makers to ensure learning from this project is used to influence future activity and policy. This document can include case studies that will be produced by other delivery partners and should contain summary infographics/slides.Open Food Network (OFN) and other partners/contractors will be collecting data to demonstrate the wider social, environmental, economic and health benefits of local supply chains and agroecological growing practices.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-121027
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=121027
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79419000 - Evaluation consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£17,400 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Nov 20223 years ago
Submission Deadline
23 May 2022Expired
Future Notice Date
Not specified
Award Date
27 Jun 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOCIAL FARMS AND GARDENS
Contact Name
Alison Sheffield
Contact Email
alison@farmgarden.org.uk
Contact Phone
+44 7752542853

Buyer Location

Locality
NEWTOWN
Postcode
SY16 2LU
Post Town
Shrewsbury
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
Not specified
Local Authority
Powys
Electoral Ward
Newtown East
Westminster Constituency
Montgomeryshire and Glyndwr

Supplier Information

Number of Suppliers
1
Supplier Name

BRO PARTNERSHIP

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-121027-2022-11-08T10:58:27Z",
    "date": "2022-11-08T10:58:27Z",
    "ocid": "ocds-kuma6s-121027",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-82",
            "name": "Social Farms and Gardens",
            "address": {
                "streetAddress": "Top Floor, 9 Broad Street,",
                "locality": "Newtown",
                "postalCode": "SY16 2LU"
            },
            "contactPoint": {
                "name": "Alison Sheffield",
                "email": "alison@farmgarden.org.uk",
                "telephone": "+44 7752542853",
                "url": "https://www.farmgarden.org.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-136",
            "name": "Social Farms and Gardens",
            "address": {
                "streetAddress": "Top Floor, 9 Broad Street,",
                "locality": "Newtown",
                "postalCode": "SY16 2LU"
            },
            "contactPoint": {
                "name": "Alison Sheffield",
                "email": "alison@farmgarden.org.uk",
                "telephone": "+44 7752542853",
                "url": "https://www.farmgarden.org.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-137",
            "name": "Bro Partnership",
            "address": {
                "streetAddress": "Ty Penyrheol, Penyrheol,",
                "locality": "Treoes",
                "postalCode": "CF55DH"
            },
            "contactPoint": {
                "url": "https://www.bro.cymru"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "name": "Social Farms and Gardens",
        "id": "org-136"
    },
    "tender": {
        "id": "ocds-kuma6s-121027-tender-126349",
        "title": "Procurement Food Hubs Evaluation Contract",
        "description": "Project OverviewThis pilot project is about creating an evidence base to prove that the public sector CAN procure efficiently from local producers using methods that benefit the natural environment and local prosperity. It will pilot the use of Food Hubs as a mechanism for local producers to provide the scale and technology needed to supply the public sector effectively.During 2020, Covid-19 and Brexit negotiations have highlighted many of the issues that Wales faces in producing its own food, particularly food that improves the health of our nation, reduces socio-economic inequalities and enhances biodiversity.We will support two Food Hubs (in Powys and Carmarthenshire) to expand their reach and move into procurement, whilst still delivering the Food Hub vision of a connected, local and environmentally-sound model.Procured services in the UK is a minefield of legislation, bureaucracy and paperwork, the Partnership will provide expertise and training to ensure access for Hubs and growers.We will develop and adapt existing technology to meet the needs of customers using procurement systems and provide added data to build the case for this model.Powys and Carmarthenshire rural regions are already exploring innovative approaches and collaboration to develop local supply chains. We will support them with investments to diversify and work towards the economic and environmental benefits proposed within the forthcoming Agriculture (Wales) Bill.The case studies and data we produce will be disseminated via Sustainable Food Places and other networks to encourage wider participation from large-scale purchasers, growers and rural communities.Evaluation RequirementsEvaluation will be focused on capturing learning from this pilot to influence future activity and policy that encourages customers procuring food for the public sector to prioritise short supply chains (and regenerative growing) within Wales. Hubs will use Open Food Network technology and other resources to collect data throughout the project to demonstrate the wider benefits of this model.Evaluation reports will be required to capture the opportunities, challenges, successes and learning points for:- Growers/producers- Food Hubs (aggregating produce and selling to wholesaler/direct to customers)- Existing suppliers (wholesale)- ProcurersThe final learning document will be used as a guide by others elsewhere in Wales as well as policy makers who influence procurement rules in the public sector. It must be an active document with recommendations and case studies to bring the model to life and must consider that this model (revised according to the experience of the pilot) can, and will, be implemented elsewhere in Wales.Requirements:* Evaluation will be embedded into the project activity from the outset (once evaluators appointed). Evaluators will work closely with the project lead and delivery partners and provide advice and guidance to make data collection simple and consistent.* Data collection will include qualitative and quantitative data.* Evaluators will participate in 8 Steering Group meetings to ensure learning is embedded in the wider picture of short supply chain procurement.* Evaluators will visit each of the two Hub sites in Powys and Carmarthenshire for face-to-face discussion with partners at least four times during the project.* Evaluators will meet with a range of end-customers and producers to understand their experience and impact of this pilot.* Evaluators will keep abreast of food procurement legislation, policy and other initiatives in Wales and further afield, to ensure the final report is in tune with wider strategies and practices.Outputs* One interim evaluation report.* One final evaluation report.* A \"Key Learning Document\" which will be disseminated to procurers, growers/producers, Hubs and policy makers to ensure learning from this project is used to influence future activity and policy. This document can include case studies that will be produced by other delivery partners and should contain summary infographics/slides.Open Food Network (OFN) and other partners/contractors will be collecting data to demonstrate the wider social, environmental, economic and health benefits of local supply chains and agroecological growing practices.",
        "procurementMethod": "open",
        "mainProcurementCategory": "services",
        "tenderPeriod": {
            "endDate": "2022-05-23T12:00:00Z"
        },
        "eligibilityCriteria": "Conditions for participation* Experience of community food sector.* Experience of working with growers/producers.* Experience of working with public sector.* Experience of evaluating community and/or food projects in Wales.* Ability to complete the work within the specified timeframes.* Ability to meet with two procurement food hubs in Carmarthenshire and Powys.* Understanding of developments in public food procurement in Wales.* Willingness to work in Welsh and English.",
        "awardPeriod": {
            "endDate": "2022-05-27T00:00:00Z"
        },
        "documents": [
            {
                "id": "ocds-kuma6s-121027-document-121027-MAY396671-1",
                "title": "Evaluation Brief CYM April 2022",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY396671&idx=1",
                "datePublished": "2022-05-05T09:40:07Z",
                "dateModified": "2022-05-05T09:40:07Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-121027-document-121027-MAY396671-2",
                "title": "Evaluation Brief April 2022",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=MAY396671&idx=2",
                "datePublished": "2022-05-05T09:40:07Z",
                "dateModified": "2022-05-05T09:40:07Z",
                "format": "application/pdf"
            }
        ],
        "communication": {
            "atypicalToolUrl": "https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx"
        },
        "additionalClassifications": [
            {
                "id": "79419000",
                "description": "Evaluation consultancy services",
                "scheme": "CPV"
            }
        ]
    },
    "noticetype": "S2W Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-121027-award-126349-103",
            "value": {
                "amount": 17400,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "org-137",
                    "name": "Bro Partnership"
                }
            ],
            "items": [
                {
                    "id": "ocds-kuma6s-121027-awarditem-126349-103"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-121027-award-126349-103",
            "awardID": "ocds-kuma6s-121027-award-126349-103",
            "status": "active",
            "dateSigned": "2022-06-27T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-121027-bidsstatistic-126349-103",
                "measure": "bids",
                "value": 1
            }
        ]
    }
}