Award

All Wales Grounds Maintenance Equipment & Spares Framework Agreement

NEWPORT CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

05 Dec 2022 at 00:00

Tender

30 Aug 2022 at 00:00

Summary of the contracting process

Newport City Council has awarded a contract for the "All Wales Grounds Maintenance Equipment & Spares Framework Agreement" to multiple suppliers for a total value of £7,000,000. The procurement process was completed on 5th December 2022, and the buying organisation is facilitating the purchase of grounds maintenance equipment and spares through a framework agreement, supporting the wider public sector in Wales. The contract is currently active, providing business opportunities for suppliers within the SME scale.

This tender by Newport City Council offers business growth opportunities for companies involved in supplying grounds maintenance equipment and spares. The procurement process includes multiple lots for specific items, with a focus on enhancing the collaboration between public sector bodies in Wales. The tender involves an open procedure and electronic submission methods, ensuring a transparent and efficient procurement process. The submission deadline for bids is on 6th October 2022, with an emphasis on supporting collaborative contracts for the provision of goods and services in the region.

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Notice Title

All Wales Grounds Maintenance Equipment & Spares Framework Agreement

Notice Description

Newport City Council Invites tenders on behalf of the wider public sector in Wales for the supply through purchase of Grounds Maintenance Equipment & Spares via a framework agreement.

Lot Information

Purchase of Grounds Maintenance Spares

The establishment of a framework for the supply through purchase of spares parts for the grounds maintenance fleet of the wider public sector in Wales. NCC is establishing this framework to support the Welsh Public Sector in delivering joint collaborative contracts and framework agreements for the procurement of goods and services. It is the intention that the contract or framework entered into between the Council and the Supplier shall be deemed a collaborative arrangement and those bodies referred to below shall, if required, be entitled to engage in the agreement upon the terms and conditions set out hereto; Welsh Ministers, their agencies, sponsored and statutory bodies and other contracting authorities funded by them, whether or not they operate independently of Welsh Ministers The Welsh Assembly Commission Any company, limited liability partnership or other corporate entity wholly or partly owned by or controlled (directly or indirectly) by Welsh Government UK Government, their agencies, companies and limited liability partnerships or other corporate entities, wholly or partly owned by or controlled by departments of the UK Government and which operate in Wales Non-ministerial governmental departments which operate devolved offices in Wales Local Authorities in Wales their agencies, companies and limited liability partnerships or other corporate entities wholly or partly owned by or controlled by and any county and county borough, city, community or other council or local authority in Wales Contracting authorities established for the provision of culture, media and sport in Wales NHS Health Boards in Wales, NHS Trusts in Wales, Special Health Authorities in Wales, Community Health Councils in Wales, the NHS Wales Shared Services Partnership and Board of Community Health Councils and any other contracting authorities operating within or on behalf of the NHS in Wales Higher and further education bodies in Wales, including colleges, community colleges and universities, WEA Cymru and Colleges Wales Police and crime commissioners and police forces in England and Wales; national park, and fire and rescue authorities in Wales Wales Council for Voluntary Action and those associated charities and voluntary organisations Citizen Advice Bureaux in Wales Registered social landlords on the register maintained by Welsh Government Schools, sixth-form colleges, foundation schools and academies in Wales (but not independent schools) HM Inspectorate of Schools in Wales (Estyn); One Voice Wales (Town & Community Councils) and town & community councils in Wales Tribunals administered by Her Majesty's Courts and Tribunals Service acting as the Executive Agency of the Ministry of Justice (and which operate in Wales)

Purchase of Grounds Maintenance Equipment

The establishment of a framework for supply through purchase of grounds maintenance equipment to the wider public sector in Wales NCC is establishing this framework to support the Welsh Public Sector in delivering joint collaborative contracts and framework agreements for the procurement of goods and services. It is the intention that the contract or framework entered into between the Council and the Supplier shall be deemed a collaborative arrangement and those bodies referred to below shall, if required, be entitled to engage in the agreement upon the terms and conditions set out hereto; Welsh Ministers, their agencies, sponsored and statutory bodies and other contracting authorities funded by them, whether or not they operate independently of Welsh Ministers The Welsh Assembly Commission Any company, limited liability partnership or other corporate entity wholly or partly owned by or controlled (directly or indirectly) by Welsh Government UK Government, their agencies, companies and limited liability partnerships or other corporate entities, wholly or partly owned by or controlled by departments of the UK Government and which operate in Wales Non-ministerial governmental departments which operate devolved offices in Wales Local Authorities in Wales their agencies, companies and limited liability partnerships or other corporate entities wholly or partly owned by or controlled by and any county and county borough, city, community or other council or local authority in Wales Contracting authorities established for the provision of culture, media and sport in Wales NHS Health Boards in Wales, NHS Trusts in Wales, Special Health Authorities in Wales, Community Health Councils in Wales, the NHS Wales Shared Services Partnership and Board of Community Health Councils and any other contracting authorities operating within or on behalf of the NHS in Wales Higher and further education bodies in Wales, including colleges, community colleges and universities, WEA Cymru and Colleges Wales Police and crime commissioners and police forces in England and Wales; national park, and fire and rescue authorities in Wales Wales Council for Voluntary Action and those associated charities and voluntary organisations Citizen Advice Bureaux in Wales Registered social landlords on the register maintained by Welsh Government Schools, sixth-form colleges, foundation schools and academies in Wales (but not independent schools) HM Inspectorate of Schools in Wales (Estyn); One Voice Wales (Town & Community Councils) and town & community councils in Wales Tribunals administered by Her Majesty's Courts and Tribunals Service acting as the Executive Agency of the Ministry of Justice (and which operate in Wales)

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-124246
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=124246
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

34 - Transport equipment and auxiliary products to transportation

42 - Industrial machinery

43 - Machinery for mining, quarrying, construction equipment


CPV Codes

16000000 - Agricultural machinery

16310000 - Mowers

16311000 - Lawnmowers

16311100 - Lawn, park or sports-ground mowers

16700000 - Tractors

16710000 - Pedestrian-controlled agricultural tractors

16810000 - Parts of agricultural machinery

34223300 - Trailers

34223310 - General-purpose trailers

34224100 - Parts of trailers and semi-trailers

34312000 - Engine parts

34913000 - Miscellaneous spare parts

42675100 - Parts of chain saws

43325100 - Grounds-maintenance equipment

Notice Value(s)

Tender Value
£14,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£7,000,000 £1M-£10M

Notice Dates

Publication Date
5 Dec 20223 years ago
Submission Deadline
6 Oct 2022Expired
Future Notice Date
Not specified
Award Date
5 Dec 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NEWPORT CITY COUNCIL
Contact Name
Joanne James
Contact Email
procurement@newport.gov.uk
Contact Phone
+44 1633656656

Buyer Location

Locality
NEWPORT
Postcode
NP20 4UR
Post Town
Newport
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL Wales

Local Authority
Newport
Electoral Ward
Allt-yr-yn
Westminster Constituency
Newport West and Islwyn

Supplier Information

Number of Suppliers
16
Supplier Names

CAMBRIAN GROUP

CELTIC MOWERS

DAVIES IMPLEMENTS

F.R. SHARROCK

FOREST PARK AND GARDEN

FRANK SUTTON

FTM MATERIALS HANDLING

GIBSONS GARDEN MACHINERY

HOLT JCB

KEITH MORGAN MOWERS

OAKLEYS

POWERCUT

SIMON TULLETT MACHINERY

SPALDINGS

TED HOPKINS

TERRY HARRISON MACHINERY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "description": "The establishment of a framework for supply through purchase of grounds maintenance equipment to the wider public sector in Wales NCC is establishing this framework to support the Welsh Public Sector in delivering joint collaborative contracts and framework agreements for the procurement of goods and services. It is the intention that the contract or framework entered into between the Council and the Supplier shall be deemed a collaborative arrangement and those bodies referred to below shall, if required, be entitled to engage in the agreement upon the terms and conditions set out hereto; Welsh Ministers, their agencies, sponsored and statutory bodies and other contracting authorities funded by them, whether or not they operate independently of Welsh Ministers The Welsh Assembly Commission Any company, limited liability partnership or other corporate entity wholly or partly owned by or controlled (directly or indirectly) by Welsh Government UK Government, their agencies, companies and limited liability partnerships or other corporate entities, wholly or partly owned by or controlled by departments of the UK Government and which operate in Wales Non-ministerial governmental departments which operate devolved offices in Wales Local Authorities in Wales their agencies, companies and limited liability partnerships or other corporate entities wholly or partly owned by or controlled by and any county and county borough, city, community or other council or local authority in Wales Contracting authorities established for the provision of culture, media and sport in Wales NHS Health Boards in Wales, NHS Trusts in Wales, Special Health Authorities in Wales, Community Health Councils in Wales, the NHS Wales Shared Services Partnership and Board of Community Health Councils and any other contracting authorities operating within or on behalf of the NHS in Wales Higher and further education bodies in Wales, including colleges, community colleges and universities, WEA Cymru and Colleges Wales Police and crime commissioners and police forces in England and Wales; national park, and fire and rescue authorities in Wales Wales Council for Voluntary Action and those associated charities and voluntary organisations Citizen Advice Bureaux in Wales Registered social landlords on the register maintained by Welsh Government Schools, sixth-form colleges, foundation schools and academies in Wales (but not independent schools) HM Inspectorate of Schools in Wales (Estyn); One Voice Wales (Town & Community Councils) and town & community councils in Wales Tribunals administered by Her Majesty's Courts and Tribunals Service acting as the Executive Agency of the Ministry of Justice (and which operate in Wales)",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2022-10-06T13:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://etenderwales.bravosolution.co.uk/home.html"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "classification": {
            "id": "43325100",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "1. Register your company on the etenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the \"Suppliers register here\" link - Agree to the terms and conditions and click \"continue\" - Enter your correct business and user details - Note the username you chose and click \"Save\" when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the Project - Login to the portal with the username/password - Click the \"ITTs Open to All Suppliers\" link. (These are Pre-Qualification Questionnaires open to any registered supplier) - Click on the relevant ITT (itt_97515 available from 2nd September 2022) to access the content. - Click the \"Express Interest\" button in the \"Actions\" box on the page. - This will move the ITT into your \"My ITTs\" page. (This is a secure area reserved for your projects only) - Click on the ITT code to access the content 3. Responding to the tender - You can now choose to \"Create Response\" or \"Decline to Respond\" (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - email: help@bravosolution.co.uk - Phone: 0800 368 4850 Please note that the ITT Project Code in e-Tender Wales is - itt_97515 - NCC - All Wales Supply of Grounds Maintenance and Spares (WA Ref:127197)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-124246"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-124246-award-127197-59",
            "title": "Purchase of Grounds Maintenance Equipment",
            "suppliers": [
                {
                    "id": "org-191",
                    "name": "Cambrian Group UK"
                },
                {
                    "id": "org-192",
                    "name": "Celtic Mowers Limited"
                },
                {
                    "id": "org-193",
                    "name": "Davies Implements Ltd"
                },
                {
                    "id": "org-194",
                    "name": "F.R. SHARROCK LTD"
                },
                {
                    "id": "org-195",
                    "name": "Forest Park and Garden"
                },
                {
                    "id": "org-196",
                    "name": "FRANK SUTTON LTD"
                },
                {
                    "id": "org-197",
                    "name": "FTM Materials Handling"
                },
                {
                    "id": "org-198",
                    "name": "GIBSONS GARDEN MACHINERY LTD"
                },
                {
                    "id": "org-199",
                    "name": "Holt Jcb Ltd"
                },
                {
                    "id": "org-200",
                    "name": "Keith Morgan Mowers Limited"
                },
                {
                    "id": "org-201",
                    "name": "Oakleys Ltd"
                },
                {
                    "id": "org-202",
                    "name": "Powercut"
                },
                {
                    "id": "org-203",
                    "name": "SIMON TULLETT MACHINERY COMPANY LTD"
                },
                {
                    "id": "org-204",
                    "name": "SPALDINGS LTD"
                },
                {
                    "id": "org-205",
                    "name": "TED HOPKINS LTD"
                },
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                    "id": "org-206",
                    "name": "terry Harrison Machinery"
                }
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        {
            "id": "ocds-kuma6s-124246-award-127197-60",
            "title": "Purchase of Grounds Maintenance Spares",
            "suppliers": [
                {
                    "id": "org-191",
                    "name": "Cambrian Group UK"
                },
                {
                    "id": "org-192",
                    "name": "Celtic Mowers Limited"
                },
                {
                    "id": "org-193",
                    "name": "Davies Implements Ltd"
                },
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                    "name": "F.R. SHARROCK LTD"
                },
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                    "name": "Forest Park and Garden"
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                    "name": "GIBSONS GARDEN MACHINERY LTD"
                },
                {
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                    "name": "Holt Jcb Ltd"
                },
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                    "id": "org-200",
                    "name": "Keith Morgan Mowers Limited"
                },
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                    "id": "org-201",
                    "name": "Oakleys Ltd"
                },
                {
                    "id": "org-202",
                    "name": "Powercut"
                },
                {
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                    "name": "SIMON TULLETT MACHINERY COMPANY LTD"
                },
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                    "name": "terry Harrison Machinery"
                }
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    "contracts": [
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            "id": "ocds-kuma6s-124246-award-127197-59",
            "awardID": "ocds-kuma6s-124246-award-127197-59",
            "title": "Purchase of Grounds Maintenance Equipment",
            "status": "active",
            "value": {
                "amount": 7000000,
                "currency": "GBP"
            },
            "dateSigned": "2022-12-05T00:00:00Z"
        },
        {
            "id": "ocds-kuma6s-124246-award-127197-60",
            "awardID": "ocds-kuma6s-124246-award-127197-60",
            "title": "Purchase of Grounds Maintenance Spares",
            "status": "active",
            "value": {
                "amount": 7000000,
                "currency": "GBP"
            },
            "dateSigned": "2022-12-05T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-024183"
        }
    ],
    "bids": {
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    }
}