Planning

Blood Establishment Computer System (BECS)

NHS WALES SHARED SERVICES PARTNERSHIP

This public procurement record has 1 release in its history.

Planning

10 Mar 2023 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership is planning a tender for a Blood Establishment Computer System (BECS) to be used by the Welsh Blood Service. The procurement is aimed at replacing the current system and enhancing services to meet future challenges in blood collection and distribution. Suppliers are required to provide a BECS solution that aligns with key functionalities such as Donor Management, Customer Relationship Management, Donor Portal, and more. A supplier engagement event is scheduled for April/May 2023 to allow potential suppliers to showcase their solutions to a multidisciplinary team.

This tender presents an opportunity for IT companies specialised in healthcare solutions to compete for providing a BECS tailored to meet the requirements of the Welsh Blood Service. Businesses with expertise in donor management, supply chain management, and healthcare IT solutions would be well-suited to bid for this tender. The procurement process is currently in the planning stage, with a future notice date set for September 2023, providing ample time for interested suppliers to prepare and engage with the procurement authorities.

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Notice Information

Notice Title

Blood Establishment Computer System (BECS)

Notice Description

NHS Wales Shared Services Partnership are looking to procure on behalf of Velindre University NHS Trust a Blood Establishment Computer System (BECS) for use by the Welsh Blood Service (WBS).

Lot Information

Lot 1

NHS Wales Shared Services Partnership is looking to procure on behalf of Velindre University NHS Trust a Blood Establishment Computer System (BECS) for use by the Welsh Blood Service (WBS) to replace their current BECS. The Welsh Blood Service is responsible for the collection of blood in Wales, and of the distribution of blood products to hospitals within the country as well as other related functions. In common with the other UK Blood Services and other NHS diagnostic laboratories, the Welsh Blood Service faces significant challenges for the future, such as changing donor behaviours and demand for blood products, challenges in respect of the recruitment and retention of new donors, the need to develop a more individualised donor care package, as well as the wider population and system challenges, including the need to deliver services in a challenging economic climate. A failure to recognise, understand and analyse these challenges, and to identify options for the future, could jeopardise the security of the blood supply and specialist services in Wales. The BECS should be an enabler to the delivery of key service and business objectives identified in the Welsh Blood Service 5-year 'Ever Evolving' Strategy. A central pillar of that strategy is an ambition to "deliver a more person-centred service and experience for our donors", to provide individualised and tailored services to our users. The expectation is that the BECS will provide the service with a future-proof system which can adapt easily to change if and when necessary. The term BECS was first coined in the USA and describes systems designed to control the collection, testing and processing of blood to ensure regulatory compliance and the issue of safe blood components to hospitals. The WBS regards the following functions / modules as forming the minimum scope of a BECS: - Donor Management, including eligibility management - e.g. maintenance of a database of active and historical / inactive, including donation and testing history and any communications with donors. - Customer (Donor) Relationship Management - e.g. management of donor engagement activities, recruitment of donors, bespoke communications with individuals and groups of donors, automated communication pathways. - Donor Portal - an online co-designed portal for donors to access, manage and contribute to their donation record, view their personal information and donation history, book appointments, access support etc. - Appointments Management - allowing management of appointments and session planning. - Blood Collection, Manufacturing, Testing and Distribution - supply chain management from donation to distribution of blood and blood products. - Hospital Ordering - the ability for customer hospitals to order electronically directly and for both WBS and customer hospitals to track the order. In future, this function could fully automate the ordering process based on stock levels at the hospital / blood bank site. - Availability of business data and information to support resilience, planning and operational activities. Suppliers seeking to supply a BECS solution should demonstrate their ability to provide services that align to all of the above functionalities. A consortium approach, led by a single supplier, would be considered.. It should be noted that as part of the procurement strategy the option of a collaborative approach with other UK Blood Services is being considered.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-128174
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128174
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Mar 20232 years ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP
Contact Name
Gareth Rees
Contact Email
gareth.rees9@wales.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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