Planning

Trainee Platform for HEIW (Health Education & Improvement Wales)

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 1 release in its history.

Planning

14 Apr 2023 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services is planning a tender for a "Trainee Platform for HEIW" project related to healthcare, located in Cardiff, UK. The procurement process is in the Planning stage with a Supplier Engagement event scheduled between the 7th and 16th June 2023. Interested businesses can participate in this opportunity to deliver an online platform for managing training information for Medical, Dental, Pharmacy, and Optometry trainees within NHS Wales.

This tender by the NHS Wales presents a valuable business opportunity for suppliers to engage in a phased, multi-year programme aimed at delivering a comprehensive Trainee Platform. Businesses with expertise in software development, cloud hosting, API integration, and data management are well-suited to compete in this procurement process. Suppliers will need to align their proposals with Welsh Government's "Cloud First" strategy and demonstrate readiness to work collaboratively with HEIW stakeholders to achieve the project requirements.

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Notice Information

Notice Title

Trainee Platform for HEIW (Health Education & Improvement Wales)

Notice Description

Health Education and Improvement Wales (HEIW) was established in 2018 as a Special Health Authority, bringing together three key organisations for health: the Wales Deanery; NHS Wales's Workforce Education and Development Services (WEDS); and the Wales Centre for Pharmacy Professional Education (WCPPE). HEIW has a broad range of responsibilities within NHS Wales. This includes the requirement to recruit and provide postgraduate education and training in the areas of: Medical; Dental; Pharmacy; and Optometry. To support this, HEIW has a 'trainee information database', which is supplied as a Software-as-a-Service (SaaS) by a third-party external partner. The purpose of this Prior Information Notice (PIN) is to alert potential suppliers to an opportunity to deliver an online 'Trainee Platform' for HEIW. With a priority of replacing our existing 'trainee information database' system, this is the first phase of a wider requirement to incorporate 12 internally developed web applications alongside to create a single trainee platform. It is anticipated that HEIW will work in partnership, across a phased, multi-year programme of work to deliver the desired outcome.

Lot Information

Lot 1

HEIW is seeking to engage the market to understand the technical solutions, delivery options and ideas that will inform a business case to determine the most appropriate method to replace the current Intrepid Trainee Database. Due to the nature of this engagement, there is no guarantee that a procurement exercise will be undertaken following this PIN. Future requirements will be dependent on the outcome of an internal business case and its approval. However, this is an excellent opportunity for suppliers to help inform that case and engage with HEIW to determine the most appropriate method to realising its ambition. The current trainee information database system holds all training information for HEIW's trainees, this data includes trainee contact and Active Directory Identity information; training programme and placement information; information on trainee rotations; course attendance and CPD, annual assessments, study leave, and study leave budget. Trainees can access the solution from any location. It is therefore expected that the solution will be Cloud hosted - in line with Welsh Governments 'Cloud First' strategy. The solution should also be ready to integrate with the NHS Wales Active Directory for user login and account authentication and provide interoperability with multiple existing systems via API solutions. Overall, the solution must support the input and reporting of trainee and trainer information. Following work with existing stakeholders, the scope to be considered within this PIN is: - The suppliers approach to delivering both phases of the project in partnership with HEIW. - Allow for a 'single sign-on' solution integrating with the NHS Wales Active Directory. - A system that allows the capture and reporting on HEIW Trainees and Trainers, including: - Profile information. - Post, Placement, Programme, CPD and Assessment outcome information. - Study and annual leave for trainees. - Report on trainee locations and rotations to new locations. - Administration functions for users that will manage data for these users. - Integration ability with other systems using modern API methods - RESTful, Fast Healthcare Interoperability Resources (FHIR), Health Level Seven International (HL7) etc. - National Cyber Security Centre (NCSC) cloud security guidance. - To work with HEIW in an agile way to keep stakeholders informed of processes and change. Indicative pricing will also be requested as part of this pre-market engagement. A summary of draft requirements will be sent to interested suppliers and it is intended to hold a Supplier Engagement event between 7th - 16th June 2023.. This contract will cover the following organisations: Health Education and Improvement Wales (HEIW)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-130760
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=130760
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Apr 20232 years ago
Submission Deadline
Not specified
Future Notice Date
29 Aug 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Rob Hollands
Contact Email
robert.d.hollands@wales.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR434341
    Trainee Platform for HEIW (Health Education & Improvement Wales) - Health Education and Improvement Wales (HEIW) was established in 2018 as a Special Health Authority, bringing together three key organisations for health: the Wales Deanery; NHS Wales's Workforce Education and Development Services (WEDS); and the Wales Centre for Pharmacy Professional Education (WCPPE). HEIW has a broad range of responsibilities within NHS Wales. This includes the requirement to recruit and provide postgraduate education and training in the areas of: Medical; Dental; Pharmacy; and Optometry. To support this, HEIW has a 'trainee information database', which is supplied as a Software-as-a-Service (SaaS) by a third-party external partner. The purpose of this Prior Information Notice (PIN) is to alert potential suppliers to an opportunity to deliver an online 'Trainee Platform' for HEIW. With a priority of replacing our existing 'trainee information database' system, this is the first phase of a wider requirement to incorporate 12 internally developed web applications alongside to create a single trainee platform. It is anticipated that HEIW will work in partnership, across a phased, multi-year programme of work to deliver the desired outcome.

Open Contracting Data Standard (OCDS)

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