Contract Award of Flying Lessons Provider for Aerospace Engineering Students

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-134228-2024-05-07T00:00:00Z",
    "date": "2024-05-07T00:00:00Z",
    "ocid": "ocds-kuma6s-134228",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-11",
            "name": "Swansea University",
            "identifier": {
                "legalName": "Swansea University"
            },
            "address": {
                "streetAddress": "Procurement Office, Swansea University, Singleton Park",
                "locality": "Swansea",
                "region": "UKL18",
                "postalCode": "SA2 8PP"
            },
            "contactPoint": {
                "email": "procurement@swansea.ac.uk",
                "telephone": "+44 1792602779",
                "url": "https://etenderwales.bravosolution.co.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.swansea.ac.uk"
            }
        },
        {
            "id": "org-2",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-181",
            "name": "Swansea University",
            "identifier": {
                "legalName": "Swansea University"
            },
            "address": {
                "streetAddress": "Procurement Office, Swansea University, Singleton Park",
                "locality": "Swansea",
                "region": "UKL18",
                "postalCode": "SA2 8PP"
            },
            "contactPoint": {
                "name": "Sue Davies",
                "email": "procurement@swansea.ac.uk",
                "telephone": "+44 1792295890"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.swansea.ac.uk"
            }
        },
        {
            "id": "org-182",
            "name": "Cambrian Flying Club Ltd",
            "identifier": {
                "legalName": "Cambrian Flying Club Ltd"
            },
            "address": {
                "streetAddress": "Swansea Airport , Fairwood Common,",
                "locality": "Swansea",
                "region": "UKL18",
                "postalCode": "SA2 7JU"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "org-4",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Swansea University",
        "id": "org-181"
    },
    "tender": {
        "id": "ocds-kuma6s-134228-tender-139686-SU246(23)",
        "title": "Contract Award of Flying Lessons Provider for Aerospace Engineering Students",
        "description": "As part of the modular curriculum for Swansea University's MEng (Hons) and BEng (Hons) Aerospace Engineering degrees (both accredited by the Institution of Mechanical Engineers (IMechE), and the Royal Aeronautical Society (RAeS)), Level 4 undergraduates are required to undertake 1 light aircraft flying lesson of 30 minutes, covering 'basic handling' of the aircraft and 'air experience', as part of their first year of studies. This amounts to approximately 267 students per academic year, experiencing one lesson each, spread across the 3 academic terms (October to June). Since no lessons were undertaken during the past academic year, there is a backlog of an additional 267 students also needing lessons during this coming 2023/24 academic year and the first year of this contract. The Aerospace Engineering department within the University's Faculty of Science and Engineering has now awarded a suitably qualified, insured and equipped flying centre with the appropriate staff, aircraft, equipment and facilities in place with the capacity to service our requirements and deliver lessons to this number of students. The contract duration will be for an initial 2 academic years as from October/November 2023, with the option to extend for a 3rd and a 4th year. This is on the basis that student numbers for the 1st academic year shall be near double that of subsequent years, due to the need to clear the 2022/23 backlog (so potentially 2 x 267 students). The University is unable to provide insurance for the students to undertake these lessons, therefore the awarded instructor and aircraft are fully insured, not only in line with Civil Aviation Authority (CAA) regulations but also for the University students to fly safely in confidence. A reliable route of communication is in place due to changes in weather and its impact on flying conditions so booking and administration processes are important in ensuring a high level of efficiency and customer care from the appointed contractor.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKL18"
                    },
                    {
                        "region": "UKL18"
                    }
                ],
                "relatedLot": "1",
                "deliveryLocation": {
                    "description": "Swansea Airport, Fairwood Common, Gower Peninsula, Swansea"
                }
            }
        ],
        "value": {
            "amount": 200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/web/login.shtml",
        "tenderPeriod": {
            "endDate": "2023-11-08T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-11-08T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT452863",
                "documentType": "contractNotice",
                "title": "Tender for Flying Lessons Provider for Aerospace Engineering Students",
                "description": "As part of the modular curriculum for Swansea University's MEng (Hons) and BEng (Hons) Aerospace Engineering degrees (both accredited by the Institution of Mechanical Engineers (IMechE), and the Royal Aeronautical Society (RAeS)), Level 4 undergraduates are required to undertake 1 light aircraft flying lesson of 30 minutes, covering 'basic handling' of the aircraft and 'air experience', as part of their first year of studies. This amounts to approximately 267 students per academic year, experiencing one lesson each, spread across the 3 academic terms (October to June). Since no lessons were undertaken during the past academic year, there is a backlog of an additional 267 students also needing lessons during this coming 2023/24 academic year and the first year of this contract. The Aerospace Engineering department within the University's Faculty of Science and Engineering is therefore seeking a suitably qualified, insured and equipped flying centre with the appropriate staff, aircraft, equipment and facilities in place with the capacity to service our requirements and deliver lessons to this number of students. The contract duration will be for an initial 2 academic years as from October/November 2023, with the option to extend for a 3rd and a 4th year. This is on the basis that student numbers for the 1st academic year shall be near double that of subsequent years, due to the need to clear the 2022/23 backlog (so potentially 2 x 267 students). The University is unable to provide insurance for the students to undertake these lessons, therefore it is essential that both the instructor and aircraft are fully insured, not only in line with Civil Aviation Authority (CAA) regulations but also for the University students to fly safely in confidence. A reliable route of communication is key due to changes in weather and its impact on flying conditions so booking and administration processes are important in ensuring a high level of efficiency and customer care from the appointed contractor.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT452863",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "MAY477076",
                "documentType": "awardNotice",
                "title": "Contract Award of Flying Lessons Provider for Aerospace Engineering Students",
                "description": "As part of the modular curriculum for Swansea University's MEng (Hons) and BEng (Hons) Aerospace Engineering degrees (both accredited by the Institution of Mechanical Engineers (IMechE), and the Royal Aeronautical Society (RAeS)), Level 4 undergraduates are required to undertake 1 light aircraft flying lesson of 30 minutes, covering 'basic handling' of the aircraft and 'air experience', as part of their first year of studies. This amounts to approximately 267 students per academic year, experiencing one lesson each, spread across the 3 academic terms (October to June). Since no lessons were undertaken during the past academic year, there is a backlog of an additional 267 students also needing lessons during this coming 2023/24 academic year and the first year of this contract. The Aerospace Engineering department within the University's Faculty of Science and Engineering has now awarded a suitably qualified, insured and equipped flying centre with the appropriate staff, aircraft, equipment and facilities in place with the capacity to service our requirements and deliver lessons to this number of students. The contract duration will be for an initial 2 academic years as from October/November 2023, with the option to extend for a 3rd and a 4th year. This is on the basis that student numbers for the 1st academic year shall be near double that of subsequent years, due to the need to clear the 2022/23 backlog (so potentially 2 x 267 students). The University is unable to provide insurance for the students to undertake these lessons, therefore the awarded instructor and aircraft are fully insured, not only in line with Civil Aviation Authority (CAA) regulations but also for the University students to fly safely in confidence. A reliable route of communication is in place due to changes in weather and its impact on flying conditions so booking and administration processes are important in ensuring a high level of efficiency and customer care from the appointed contractor.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY477076",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "As part of the modular curriculum for Swansea University's MEng (Hons) and BEng (Hons) Aerospace Engineering degrees (both accredited by the Institution of Mechanical Engineers (IMechE), and the Royal Aeronautical Society (RAeS)), Level 4 undergraduates are required to undertake 1 light aircraft flying lesson of 30 minutes, covering 'basic handling' of the aircraft and 'air experience', as part of their first year of studies. This amounts to approximately 267 students per academic year, experiencing one lesson each, spread across the 3 academic terms (October to June). Since no lessons were undertaken during the past academic year, there is a backlog of an additional 267 students also needing lessons during this coming 2023/24 academic year and the first year of this contract. The Aerospace Engineering department within the University's Faculty of Science and Engineering has now awarded a suitably qualified, insured and equipped flying centre with the appropriate staff, aircraft, equipment and facilities in place with the capacity to service our requirements and deliver lessons to this number of students. The contract duration will be for an initial 2 academic years as from October/November 2023, with the option to extend for a 3rd and a 4th year. This is on the basis that student numbers for the 1st academic year shall be near double that of subsequent years, due to the need to clear the 2022/23 backlog (so potentially 2 x 267 students). The University is unable to provide insurance for the students to undertake these lessons, therefore the awarded supplier's instructor and aircraft are fully insured, not only in line with Civil Aviation Authority (CAA) regulations but also for the University students to fly safely in confidence. A reliable route of communication is in place due to changes in weather and its impact on flying conditions so booking and administration processes are important in ensuring a high level of efficiency and customer care from the appointed contractor.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract duration will be for an initial 2 academic years as from October/November 2023, with the option to extend for a 3rd and a 4th year (so from 24 to 48 months)"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Capacity Specification",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2023-11-08T12:00:00Z",
            "address": {
                "streetAddress": "Procurement office, Swansea University"
            },
            "description": "Procurement Category Manager - electronic opening procedure on etenderwales BravoSolution (itt 105114)"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Please refer to the Tender Specification requirements detailed within the suite of tender documents available on etenderwales BravoSolution itt 105114"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "80412000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "The University has now awarded this contract to a supplier where both the instructor and aircraft are fully insured. This procurement was undertaken using etenderwales BravoSolution under project 31525 and itt 105114. (WA Ref:139686)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-134228"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-134228-award-139686-66",
            "suppliers": [
                {
                    "id": "org-182",
                    "name": "Cambrian Flying Club Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-134228-award-139686-66",
            "awardID": "ocds-kuma6s-134228-award-139686-66",
            "status": "active",
            "dateSigned": "2024-05-01T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-029591"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-134228-bidsstatistic-139686-333",
                "measure": "lowestValidBidValue",
                "value": 139692
            },
            {
                "id": "ocds-kuma6s-134228-bidsstatistic-139686-334",
                "measure": "highestValidBidValue",
                "value": 605052
            },
            {
                "id": "ocds-kuma6s-134228-bidsstatistic-139686-335",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-134228-bidsstatistic-139686-336",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-134228-bidsstatistic-139686-337",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-134228-bidsstatistic-139686-338",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-134228-bidsstatistic-139686-339",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-134228-bidsstatistic-139686-340",
                "measure": "lowestValidBidValue",
                "value": 140000,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-134228-bidsstatistic-139686-341",
                "measure": "highestValidBidValue",
                "value": 605000,
                "relatedLot": "1"
            }
        ]
    }
}