Award

RTPI - Real Time Passenger Information System

CITY & COUNTY OF SWANSEA

This public procurement record has 1 release in its history.

Award

14 Mar 2024 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The City & County of Swansea has awarded a contract for the delivery of Real Time Passenger Information (RTPI) screens at bus stops and shelters as part of the Swansea Bay & West Wales Metro scheme. The procurement method used was a limited procedure without prior publication of a call for competition. The project lead organization identified the urgent need to procure RTPI before the end of the 2023/24 financial year due to funding constraints and technical compatibility requirements with existing systems.

This tender process presents an opportunity for businesses with expertise in delivering RTPI solutions compatible with the Council's current system and the one engineered by Transport for Wales. The procurement stage has reached an award status, with Journeo Passenger Systems Limited being the supplier. The contract for the project was signed on March 1, 2024, with a value of £1,198,487. Businesses capable of meeting the technical requirements and who can offer solutions compatible with the existing and upcoming systems are well-suited to compete for similar tenders in the future.

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Notice Information

Notice Title

RTPI - Real Time Passenger Information System

Notice Description

To deliver Real Time Passenger Information (RTPI) screens at bus stops and shelters on behalf of the Swansea Bay & West Wales Metro scheme.

Lot Information

Lot 1

To deliver Real Time Passenger Information (RTPI) screens at bus stops and shelters on behalf of the Swansea Bay & West Wales Metro scheme.

Procurement Information

The City and County of Swansea (the Council) is the project lead organisation to deliver real time passenger information (RTPI) screens on behalf of the Welsh Government for the Swansea Bay & South Wales Metro System. The Council's requirement for RTPI must be procured prior to the end of the 2023/24 financial year due to funding constraints and must be compatible with the Council's current system and the RPTI system engineered and deployed by Transport for Wales (TfW) and Journey in Partnership. The TfW system is being fully deployed within the next few months. The Council considers that Regulation 32(2)(b)(ii) which permits the use of the negotiated procedure without prior publication to award public service contract where competition is absent for technical reasons will apply here. The Council requires a supplier who can provide a solution which can deliver on the technical requirements of the Council's existing system and that also is compatible with the TfW central system. Journey in Partnership are the only organisation who can provide the technical requirements and additionally they own the proprietary rights to the TfW system. Regulation 32(2)(b)(ii) applies where there is no reasonable alternative or substitute and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. The Council has considered the market and there are no reasonable alternative providers who can provide the technical services required. The TfW Framework Agreement for the provision of such services will be in place in the coming months and the Council currently foresees that it will procure future services via the TfW Framework Agreement. The Council will hold a standstill period in accordance with Regulation 87.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-139551
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=139551
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30231300 - Display screens

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,198,487 £1M-£10M

Notice Dates

Publication Date
14 Mar 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Mar 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY & COUNTY OF SWANSEA
Contact Name
Not specified
Contact Email
procurement@swansea.gov.uk
Contact Phone
+44 1792637242

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

JOURNEO PASSENGER SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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