Award

Publication of Statutory Notices

CITY & COUNTY OF SWANSEA

This public procurement record has 1 release in its history.

Award

19 Mar 2024 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The City & County of Swansea has completed a procurement process for the publication of Statutory Notices. The tender, with an annual spend projected for 2024/25 of 103,800(GBP), aimed to fulfil the compulsory and statutory requirement of advertising public notices. The procurement method used was a limited procedure without prior publication, citing the South Wales Evening Post as the sole media meeting the Welsh Government Public Notice criteria. The contract was awarded to Reach Plc on March 15, 2024, aligning with the Council's strategy to use negotiated procedures due to a lack of reasonable alternatives or substitutes.

This tender presents an opportunity for businesses in the advertising and media industry to engage with the City & County of Swansea. Suitable businesses may include those with established reach and readership catering to the Swansea community. By focusing on meeting the specific criteria set by the Welsh Government for public notices, businesses can align themselves with the requirements outlined in the tender. The set-aside contract awarded to Reach Plc demonstrates the potential for long-term partnerships based on the unique needs and constraints of government-mandated advertising services.

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Notice Information

Notice Title

Publication of Statutory Notices

Notice Description

Advertising Public Notices is a compulsory and statutory requirement and South Wales Evening Post is the only media to meet the Welsh Government Public Notice criteria. Annual spend projected 2024/25 is 103,800(GBP), cumulative total below 617,500(GBP) since October 2015.

Lot Information

Lot 1

Advertising Public Notices is a compulsory and statutory requirement and South Wales Evening Post is the only media to meet the Welsh Government Public Notice criteria. Other media has insufficient readerships and circulations in reach to the Swansea community: hence the larger amount is spent annually with the South Wales Evening Post (SWEP). Projected spend 2024/25 is 103,800(GBP).

Procurement Information

Advertising Public Notices is a compulsory and statutory requirement and South Wales Evening Post is the only media to meet the Welsh Government Public Notice criteria. Other media has insufficient readerships and circulations in reach to the Swansea community: hence the larger amount is spent annually with the South Wales Evening Post (SWEP) It is the Council's position that other media has insufficient readerships and circulations in reach to the Swansea community to make the assessment that the South Wales Evening Post (SWEP) are the only provider of these services and on this basis, the Council can meet the requirements of Regulation 32(2)(b)(ii) which permits the use of the negotiated procedure without prior publication to award public service contract where competition is absent for technical reasons. Regulation 32(2)(b)(ii) applies where there is no reasonable alternative or substitute and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. The Council has considered the market and there are no reasonable alternative of providers with the sufficient readerships and circulation required and as such there is no artificial narrowing down of the parameters on the part of the Council. The Council will hold a standstill period in accordance with Regulation 87.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-140046
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140046
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79341000 - Advertising services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£103,800 £100K-£500K

Notice Dates

Publication Date
19 Mar 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Mar 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY & COUNTY OF SWANSEA
Contact Name
Not specified
Contact Email
procurement@swansea.gov.uk
Contact Phone
+44 1792637242

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

REACH

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR471368
    Publication of Statutory Notices - Advertising Public Notices is a compulsory and statutory requirement and South Wales Evening Post is the only media to meet the Welsh Government Public Notice criteria. Annual spend projected 2024/25 is 103,800(GBP), cumulative total below 617,500(GBP) since October 2015.

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