Award

Provision of Extra Care

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

Caerphilly County Borough Council has awarded a contract to CERA CARE OPERATIONS LIMITED for the Provision of Extra Care services within Caerphilly County Borough. The contract, identified under the title "Provision of Extra Care," falls under the General Public Services industry category and is classified within CPV codes including 85322000, 98000000, and 85320000, among others. The procurement process concluded with the award on 5 November 2024, and the contract period runs from 1 December 2024 to 30 November 2029, with an option to extend annually for a further 24 months. Caerphilly County Borough Council, located at Penallta House, Tredomen Park, Ystrad Mynach, Hengoed, conducted an open procurement method following a rigorous three-stage evaluation procedure - selection, award, and interview/presentation stages.

This tender presents significant business growth opportunities, particularly for SMEs specialising in social and public care services. The contract value of approximately GBP 3,894,805.2 ensures substantial revenue potential for the winning provider. Businesses that cater to older adults requiring varying levels of support in a community setting—ranging from more flexible support compared to home care and less intensive than residential care—are well-suited to compete in such tenders. Organisations with experience in managing care facilities and providing services that enhance independence and social inclusion can leverage this contract to expand their market presence and operational capacity in the public service sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Extra Care

Notice Description

This is not a call for competition, it is to notify the market that Caerphilly County Borough Council Social Services, Adult Services has awarded a contract to a suitable provider for the Provision of Extra Care, which enables people to retain control over their own lives, maximising opportunities for independence and social inclusion, while receiving the support they need in a safe environment within a community setting. People living in an extra care facility will expect to receive a level of support which is higher, or more flexible than would be provided in their own homes, but lower than would be provided in a residential or nursing care home. The Contract Period is from the 01 December 2024 - 30 November 2029, with the option to extend for up to a further period of twenty-four (24) months (renewable annually).

Lot Information

Lot 1

This is not a call for competition, it is to notify the market that Caerphilly County Borough Council Social Services, Adult Services has awarded a contract to a suitable provider for the Provision of Extra Care. The Contract Period is from the 01 December 2024 - 30 November 2029, with the option to extend for up to a further period of twenty-four (24) months extended annually.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-144492
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144492
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F21 - Social And other Specific Services (Public Contracts)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

98 - Other community, social and personal services


CPV Codes

85000000 - Health and social work services

85300000 - Social work and related services

85320000 - Social services

85322000 - Community action programme

85323000 - Community health services

98000000 - Other community, social and personal services

98330000 - Physical well-being services

Notice Value(s)

Tender Value
£5,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,894,805 £1M-£10M

Notice Dates

Publication Date
24 Jan 20251 years ago
Submission Deadline
9 Oct 2024Expired
Future Notice Date
Not specified
Award Date
5 Nov 20241 years ago
Contract Period
1 Dec 2024 - 30 Nov 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Leah Emery
Contact Email
emeryl@caerphilly.gov.uk
Contact Phone
+44 1443863161

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys

Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Supplier Information

Number of Suppliers
1
Supplier Name

CERA CARE OPERATIONS

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP490705
    Provision of Extra Care - Caerphilly County Borough Council Social Services, Adult Services has the requirement for the Provision of Extra Care. Extra Care housing service enables people to retain control over their own lives, maximising opportunities for independence and social inclusion, while receiving the support they need in a safe environment within a community setting. People living in an extra care facility will expect to receive a level of support which is higher, or more flexible than would be provided in their own homes, but lower than would be provided in a residential or nursing care home. Full details can be found in the invitation to tender (ITT) documents
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN497277
    Provision of Extra Care - This is not a call for competition, it is to notify the market that Caerphilly County Borough Council Social Services, Adult Services has awarded a contract to a suitable provider for the Provision of Extra Care, which enables people to retain control over their own lives, maximising opportunities for independence and social inclusion, while receiving the support they need in a safe environment within a community setting. People living in an extra care facility will expect to receive a level of support which is higher, or more flexible than would be provided in their own homes, but lower than would be provided in a residential or nursing care home. The Contract Period is from the 01 December 2024 - 30 November 2029, with the option to extend for up to a further period of twenty-four (24) months (renewable annually).

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-144492-2025-01-24T00:00:00Z",
    "date": "2025-01-24T00:00:00Z",
    "ocid": "ocds-kuma6s-144492",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-31",
            "name": "Caerphilly County Borough Council",
            "identifier": {
                "legalName": "Caerphilly County Borough Council"
            },
            "address": {
                "streetAddress": "Penallta House, Tredomen Park, Ystrad Mynach",
                "locality": "Hengoed",
                "region": "UKL16",
                "postalCode": "CF82 7PG"
            },
            "contactPoint": {
                "name": "Leah Emery",
                "email": "EMERYL@caerphilly.gov.uk",
                "telephone": "+44 1443863161",
                "url": "https://supplierlive.proactisp2p.com/Account/Login"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.caerphilly.gov.uk"
            }
        },
        {
            "id": "org-3",
            "name": "Caerphilly County Borough Council",
            "identifier": {
                "legalName": "Caerphilly County Borough Council"
            },
            "address": {
                "streetAddress": "Penallta House, Tredomen Park, Ystrad Mynach",
                "locality": "Hengoed",
                "postalCode": "CF82 7PG",
                "region": "UKL16"
            },
            "contactPoint": {
                "telephone": "+44 1443863161",
                "name": "Leah Emery",
                "email": "EMERYL@caerphilly.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.caerphilly.gov.uk"
            }
        },
        {
            "id": "org-4",
            "name": "CERA CARE OPERATIONS LIMITED",
            "identifier": {
                "legalName": "CERA CARE OPERATIONS LIMITED"
            },
            "address": {
                "streetAddress": "Crown House Stephenson Road, Severalls Industrial Park",
                "locality": "Colchester",
                "region": "UK",
                "postalCode": "CO49QR"
            },
            "contactPoint": {
                "telephone": "+44 7591586552"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "org-2",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Caerphilly County Borough Council",
        "id": "org-3"
    },
    "tender": {
        "id": "ocds-kuma6s-144492-tender-145804-CCBC/PS2628/24/LE",
        "title": "Provision of Extra Care",
        "description": "This is not a call for competition, it is to notify the market that Caerphilly County Borough Council Social Services, Adult Services has awarded a contract to a suitable provider for the Provision of Extra Care, which enables people to retain control over their own lives, maximising opportunities for independence and social inclusion, while receiving the support they need in a safe environment within a community setting. People living in an extra care facility will expect to receive a level of support which is higher, or more flexible than would be provided in their own homes, but lower than would be provided in a residential or nursing care home. The Contract Period is from the 01 December 2024 - 30 November 2029, with the option to extend for up to a further period of twenty-four (24) months (renewable annually).",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "85322000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "98000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "85320000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "85323000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "98330000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "85300000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Within Caerphilly County Borough"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL16"
                    },
                    {
                        "region": "UKL16"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 5500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "awardCriteriaDetails": "The procurement process to establish the contract for the Provision of Extra Care followed a three-stage, Open Tender Procedure as follows:- First Stage Evaluation - Selection Stage - Pass / Fail Second Stage :- Evaluation - Award Stage - Assessment of Tender Response Criteria (scored questions) and Commercial (Price) Third Stage Evaluation - Interview / Presentation - Scored",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
        "tenderPeriod": {
            "endDate": "2024-10-09T12:00:00Z"
        },
        "documents": [
            {
                "id": "SEP490705",
                "documentType": "contractNotice",
                "title": "Provision of Extra Care",
                "description": "Caerphilly County Borough Council Social Services, Adult Services has the requirement for the Provision of Extra Care. Extra Care housing service enables people to retain control over their own lives, maximising opportunities for independence and social inclusion, while receiving the support they need in a safe environment within a community setting. People living in an extra care facility will expect to receive a level of support which is higher, or more flexible than would be provided in their own homes, but lower than would be provided in a residential or nursing care home. Full details can be found in the invitation to tender (ITT) documents",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP490705",
                "format": "text/html"
            },
            {
                "id": "JAN497277",
                "documentType": "awardNotice",
                "title": "Provision of Extra Care",
                "description": "This is not a call for competition, it is to notify the market that Caerphilly County Borough Council Social Services, Adult Services has awarded a contract to a suitable provider for the Provision of Extra Care, which enables people to retain control over their own lives, maximising opportunities for independence and social inclusion, while receiving the support they need in a safe environment within a community setting. People living in an extra care facility will expect to receive a level of support which is higher, or more flexible than would be provided in their own homes, but lower than would be provided in a residential or nursing care home. The Contract Period is from the 01 December 2024 - 30 November 2029, with the option to extend for up to a further period of twenty-four (24) months (renewable annually).",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN497277",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This is not a call for competition, it is to notify the market that Caerphilly County Borough Council Social Services, Adult Services has awarded a contract to a suitable provider for the Provision of Extra Care. The Contract Period is from the 01 December 2024 - 30 November 2029, with the option to extend for up to a further period of twenty-four (24) months extended annually.",
                "status": "complete",
                "contractPeriod": {
                    "startDate": "2024-12-01T00:00:00Z",
                    "endDate": "2029-11-30T00:00:00Z"
                }
            }
        ],
        "communication": {
            "atypicalToolUrl": "https://supplierlive.proactisp2p.com/Account/Login"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "This is detailed in the Invitation To tender Document"
        },
        "otherRequirements": {
            "reductionCriteria": "This is detailed in the Invitation To tender Document"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "85000000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(WA Ref:145804)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-144492"
        }
    ],
    "noticetype": "OJEU - F21 - Social And other Specific Services (Public Contracts)",
    "awards": [
        {
            "id": "ocds-kuma6s-144492-award-145804-1",
            "suppliers": [
                {
                    "id": "org-4",
                    "name": "CERA CARE OPERATIONS LIMITED"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-144492-award-145804-1",
            "awardID": "ocds-kuma6s-144492-award-145804-1",
            "status": "active",
            "value": {
                "amount": 3894805.2,
                "currency": "GBP"
            },
            "dateSigned": "2024-11-05T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-029257"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-144492-bidsstatistic-145804-1",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-144492-bidsstatistic-145804-2",
                "measure": "smeBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-144492-bidsstatistic-145804-3",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-144492-bidsstatistic-145804-4",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-144492-bidsstatistic-145804-5",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}