Award

Venue Hire, Graduation Ceremonies

CARDIFF METROPOLITAN UNIVERSITY

This public procurement record has 1 release in its history.

Award

05 Mar 2025 at 00:00

Summary of the contracting process

Cardiff Metropolitan University has concluded the procurement process for hiring a venue for their graduation ceremonies. The procurement process, categorised under educational services, was carried out through a direct award to the Wales Millennium Centre, located in Cardiff, UK. The tender process began with a VEAT notice published on 8th November 2024, followed by a standstill period, and culminated with a contract signing on 10th December 2024. This process ensured the award without prior publication of a call for competition due to the unique requirements that only the Wales Millennium Centre could meet. The procurement method was classified as 'limited' with a total contract value of GBP 760,000.

This contract presents significant opportunities for businesses involved in event management, venue services, and related industries. The decision to award the contract to a culturally iconic and technically proficient venue like the Wales Millennium Centre highlights the importance of offering specialized and high-quality services. Businesses that can provide unique venue experiences, comprehensive event support, and technical expertise in large-scale ceremonies would be well-suited to explore similar opportunities for collaboration with academic institutions and other large organisations.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Venue Hire, Graduation Ceremonies

Notice Description

Hire of a venue for the university's graduation ceremonies.

Lot Information

Lot 1

A venue was sought to host the university's graduation ceremonies.

Procurement Information

No other suitable venue available for hire met the university's needs within Cardiff. Therefore, the services can only be supplied by this particular economic operator for the following reasons; As a modern metropolitan university located in the city of Cardiff, we required a venue that is based in the city itself, one that is iconic both in Wales and beyond its borders. One that is culturally unique, demonstrating Welsh heritage and architecture yet which is also internationally recognisable for our students and their families and invited guests. The venue must support local communities and share the values of the university, it must provide a unique cultural experience for students, their families and supporters. The location must provide staging, separate spaces for gowning and photography and provide circulation space for up to a thousand guests and five hundred students. It must provide additional seated space for streaming of the ceremonies to accommodate extended family members who are unable to be seated in the actual ceremony itself. The venue must provide ticketing expertise and technical assistance, easy accessibility for guests, good transportation links, excellent acoustics, a central city centre location, operational space for university staff working at the venue along with proximity to restaurants and catering facilities. No other venue in Cardiff meets all of the requirements listed. A VEAT notice (Nov494402) was published on Sell2Wales on the 8th November 2024 and following a standstill period which passed without challenge, the university has now formally contracted with the Wales Millennium Centre.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-146659
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146659
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79950000 - Exhibition, fair and congress organisation services

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£760,000 £500K-£1M

Notice Dates

Publication Date
5 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CARDIFF METROPOLITAN UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF5 2YB
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan

Local Authority
Cardiff
Electoral Ward
Llandaff
Westminster Constituency
Cardiff West

Supplier Information

Number of Suppliers
1
Supplier Name

WALES MILLENNIUM CENTRE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-146659-2025-03-05T00:00:00Z",
    "date": "2025-03-05T00:00:00Z",
    "ocid": "ocds-kuma6s-146659",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-182",
            "name": "Cardiff Metropolitan University",
            "identifier": {
                "legalName": "Cardiff Metropolitan University"
            },
            "address": {
                "streetAddress": "Llandaff campus, Western Avenue, Llandaff",
                "locality": "Cardiff",
                "region": "UKL22",
                "postalCode": "CF5 2YB"
            },
            "contactPoint": {
                "email": "purchasing@cardiffmet.ac.uk",
                "telephone": "+44 2920417310"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cardiffmet.ac.uk/procurement/"
            }
        },
        {
            "id": "org-183",
            "name": "Wales Millennium Centre",
            "identifier": {
                "legalName": "Wales Millennium Centre"
            },
            "address": {
                "streetAddress": "Bute Place",
                "locality": "Cardiff",
                "region": "UK",
                "postalCode": "CF105AL"
            },
            "contactPoint": {
                "telephone": "+44 0000000000",
                "faxNumber": "+44 0000000000"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "org-3",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Cardiff Metropolitan University",
        "id": "org-182"
    },
    "tender": {
        "id": "ocds-kuma6s-146659-tender-146659-ITT/24/25",
        "title": "Venue Hire, Graduation Ceremonies",
        "description": "Hire of a venue for the university's graduation ceremonies.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79952000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL22"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "No other suitable venue available for hire met the university's needs within Cardiff. Therefore, the services can only be supplied by this particular economic operator for the following reasons; As a modern metropolitan university located in the city of Cardiff, we required a venue that is based in the city itself, one that is iconic both in Wales and beyond its borders. One that is culturally unique, demonstrating Welsh heritage and architecture yet which is also internationally recognisable for our students and their families and invited guests. The venue must support local communities and share the values of the university, it must provide a unique cultural experience for students, their families and supporters. The location must provide staging, separate spaces for gowning and photography and provide circulation space for up to a thousand guests and five hundred students. It must provide additional seated space for streaming of the ceremonies to accommodate extended family members who are unable to be seated in the actual ceremony itself. The venue must provide ticketing expertise and technical assistance, easy accessibility for guests, good transportation links, excellent acoustics, a central city centre location, operational space for university staff working at the venue along with proximity to restaurants and catering facilities. No other venue in Cardiff meets all of the requirements listed. A VEAT notice (Nov494402) was published on Sell2Wales on the 8th November 2024 and following a standstill period which passed without challenge, the university has now formally contracted with the Wales Millennium Centre.",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "MAR500871",
                "documentType": "awardNotice",
                "title": "Venue Hire, Graduation Ceremonies",
                "description": "Hire of a venue for the university's graduation ceremonies.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR500871",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "A venue was sought to host the university's graduation ceremonies.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "50"
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "50"
                        }
                    ]
                },
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_TECHNICAL",
                "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
            }
        ],
        "classification": {
            "id": "79950000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "ocds-kuma6s-146659-award-146659-64",
            "suppliers": [
                {
                    "id": "org-183",
                    "name": "Wales Millennium Centre"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-146659-award-146659-64",
            "awardID": "ocds-kuma6s-146659-award-146659-64",
            "status": "active",
            "value": {
                "amount": 760000,
                "currency": "GBP"
            },
            "dateSigned": "2024-12-10T00:00:00Z"
        }
    ],
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-036268"
        }
    ],
    "description": "(WA Ref:146659)",
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-146659-bidsstatistic-146659-301",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-146659-bidsstatistic-146659-302",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-146659-bidsstatistic-146659-303",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-146659-bidsstatistic-146659-304",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-146659-bidsstatistic-146659-305",
                "measure": "electronicBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-146659"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice"
}