Award

Landscaping - tree planting

SOCIAL FARMS AND GARDENS

This public procurement record has 2 releases in its history.

Award

03 Jun 2025 at 11:02

S2W Notice - Website Contract Award Notice
Tender

19 Dec 2024 at 16:12

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

The procurement process is conducted by Social Farms and Gardens, focusing on landscaping services associated with a project at the LA-farm estate in Sarn, Newtown. This initiative, funded by Powys County Council's Local Places for Nature Fund, aims to enhance biodiversity across a 38-acre site, specifically a 5.6-acre communal area. The procurement process is in the award stage, with Ash & Roots Ltd being awarded the contract valued at £12,765. The procurement category is services, with an emphasis on landscaping, including tree planting and biodiversity improvements. The tender period concluded on 20 January 2025, and the contract was signed on 23 January 2025. The project site is located at grid coordinates X: 321420, Y: 290910, near the A489 between Kerry and Churchstoke and Wern Lane.

This tender presents significant opportunities for businesses specialising in landscaping, particularly those with experience in large-scale projects and a focus on sustainability and local provenance in planting. Organisations capable of collaborating with community stakeholders and demonstrating a regenerative approach to nature conservation are well-suited for this work. Businesses with expertise in groundworks, planting, and the installation of structures are encouraged to engage. The tender process allows for participation in various lots, meaning companies can bid for specific elements or the entire scope of work, accommodating diverse business capacities and strategic interests.

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Notice Information

Notice Title

Landscaping - tree planting

Notice Description

Background InformationThe Future Farms partnership is building three rural enterprise dwellings on LA-farm estate on the edge of the village of Sarn, Newtown. Three new horticulture enterprises will be operating from the site from early 2025. The plan for the 38acre site includes a communal area of 5.6acres which is set aside for biodiversity improvements.As part of the process to attain planning permission for the dwellings, packing shed and associated services, we submitted a detailed landscaping plan that we are required to work towards delivering.We have secured funding via Powys County Councils Local Places for Nature Fund to achieve the landscaping elements of the site.This includes the sourcing, purchase and installation of:* Local provenance hedging, correctly demarcating the smaller growing plots, conserving/restoring existing hedging/shelterbelts and creating some river margin riparian buffer zones.* Specific and innovative composting equipment (this is for humanure in the main).* Local provenance fruit and nut trees, trees and bushes to establish small scale food forest farming.* Local provenance wildflower meadow turf for the edges / around trees.* Benches / shelters / fences at entrance / viewpoints / areas for local residents and visitors to enjoy the site* Tool Storage unit, to include secure base & fixings.* Pond & swale creation with some rainwater harvesting goods to enable water to move and be used across the site.* Some basic hand tools & equipment.We hope to work with local residents, including the new growers, and representatives from the Future Farm partnership and local Wildlife Trust(s) to carry out some of this activity.Description of Required ServicesWe are looking for a landscaping contractor(s) to deliver aspects of the work that require specialist skills and equipment, but also one that will work with the partnership and members of the community for things like the habitat creation elements and tree planting.Bidders should familiarise themselves with the attached documents:1. Landscaping plan including planting schedule & management plan, approved as part of the planning permission and the biodiversity plan.2. Drainage Strategy for the site.3. Overall site master plan / drawing.We are committed to a "regenerate nature" principle this includes a compost and no-waste focus. Local provenance is vital for both fruit and veg and hedge/tree/flower planting.The site is 'Land to the North of Wern Lane, Sarn', centred at grid coordinates X: 321420, Y: 290910, with sides of the land close to the A489 between Kerry and Churchstoke and Wern Lane.We have split the overall contract into three Lots, where those wishing to tender can tender for each or all of the Lots. We will require a detailed breakdown of the work that can be delivered within each of the Lots and a clear price for each. We reserve the right to remove some lines of works from the contract(s) awarded if we can't afford to include them all, or can provide replacements for them via other means.Lot 1 - GroundworksPond creation (we wish to create a large water harvesting pond that can serve as both a wildlife habit and a water irrigation source, we hope due to the soil make up this would work without the need to be lined, so quotes should be for ground works in the main for this).A number of swales are designed in to help retain surface water run-off on site.Small runs of stock fencing (50 linear metres) and 4 No. gate posts to provide a barrier from the remaining hedges, back to a gateway on the site from the highways crossover points.Lot 2 - PlantingsSourcing and assistance to plant, to include appropriate tree / sapling tree protection:* An area of coppice woodland* A fruit (Minium 25 trees) and nut (20 trees) orchard, including top fruit and fruit bushes (20).* A rivers edge riparian tree planted buffer zone (using a mix of native tree saplings suitable for damp ground i.e. alder, willow and hazel)* Landscaping standard trees as detailed in the landscaping plan & schedule* Wildflower turf, matting or seeds to provide pollination opportunities across the communal area.* Small distances of hedgerow re-instatement for the highways crossovers.Lot 3 - Structures and associated equipment* Composting facilities for humanure - (4 wheelie bins) and a screening / shelter for them.* Benches, (up to 6 No) these can be a mix of purchased and made, however they need to be long lasting and robust in construction.* Building / provision of shelter for 3 of the above, i.e. could be trellis and plantings or a more solid structure* Small equipment storage 'container' to be weather-proof and secure, including any ground fixings or base required.* Rainwater harvesting / irrigation pump (supply of one submersible pump such as https://www.waterpump.co.uk/extrema-400-11-pro-submersible-dirty-water-pump ) capable of high flow rate, and able to deal with some particles.Criteria we will be assessing against include:- Experience of delivering similar scale landscaping projects.- Capacity to carry out the majority of the works before end Feb 2025, and completion by end of March 2025.- Willingness to work alongside other contractors on site undertaking the build of the dwellings, packing shed and associated groundworks.- Relevant licences & insurance cover.- Preference will be given to local supply chains and environmental sustainability of products.- Understanding of local growing conditions and sourcing suitable trees to match the conditions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-146914
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146914
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45112700 - Landscaping work

45112710 - Landscaping work for green areas

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£12,765 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jun 20258 months ago
Submission Deadline
20 Jan 2025Expired
Future Notice Date
Not specified
Award Date
23 Jan 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOCIAL FARMS AND GARDENS
Contact Name
Alison Sheffield
Contact Email
Not specified
Contact Phone
+44 2920225942

Buyer Location

Locality
NEWTOWN
Postcode
SY16 2LU
Post Town
Shrewsbury
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
Not specified
Local Authority
Powys
Electoral Ward
Newtown East
Westminster Constituency
Montgomeryshire and Glyndwr

Supplier Information

Number of Suppliers
1
Supplier Name

ASH & ROOTS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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