Award

Grounds Maintenance

SOUTH WALES FIRE AND RESCUE SERVICE

This public procurement record has 2 releases in its history.

Award

14 Apr 2025 at 00:00

Tender

08 Jan 2025 at 00:00

Summary of the contracting process

South Wales Fire and Rescue Service has successfully completed the procurement process for Grounds Maintenance services across its premises in South Wales. The tender, categorised under General Public Services, was divided into three lots: General Grounds Maintenance Services – Zone 1, General Grounds Maintenance Services – Zone 2, and Tree Works. The contract was awarded through an open procurement method, noted for its transparency and competitiveness. The awarded contracts were signed on 18th March 2025, with the initial 3-year term starting on 1st April 2025, including an option to extend for an additional 24 months. The main location for service delivery is the UKL region, which encompasses South Wales.

This tender provides substantial opportunities for businesses specialising in grounds maintenance and tree works. The contract's division into multiple lots allows businesses of varying sizes to bid and showcase their expertise. Particularly, SMEs like Crown Garden Services, which won all three lots, stand to benefit significantly from such contracts, reflecting the demand for specialised maintenance services including grass cutting, hedge trimming, and tree inspection. The structured long-term engagement promotes stability and growth for winning contractors, making it an attractive opportunity for businesses that meet requirements and hold essential qualifications, especially in arboriculture and related environmental disciplines.

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Notice Title

Grounds Maintenance

Notice Description

South Wales Fire and Rescue Service is seeking to appoint suitably qualified and experienced contractor(s) to provide Grounds Maintenance Services and Tree Works on premises throughout South Wales Fire and Rescue Service. The contract will be split into 3 lots and contractors will have the opportunity to bid for 1 or multiple lots. Lot 1 - General Grounds Maintenance Services - Zone 1 Lot 2 - General Grounds Maintenance Services - Zone 2 Lot 3 - Tree works The contract will be in line with the NEC4 Term Service contract. The contract will be for an initial period of 3 years with an option to extend for a further 24 months from the 1st April 2025.

Lot Information

General Grounds Maintenance Services - Zone 1

The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix A - Lot 1. The service shall include grass cutting, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss.

Renewal: The contract will be for an initial period of 3 years with an option to extend for up to a further 24 months.

General Grounds Maintenance Services - Zone 2

The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix B - Lot 2. The service shall include grass cutting, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss.

Renewal: The contract will be for an initial period of 3 years with an option to extend for up to a further 24 months from the 1st April 2025.

Tree Works

The services shall comprise of a biannual inspection and maintenance of trees on premises of the South Wales Fire & Rescue Service as per Appendix C - Lot 3. A copy of the SWFRS property list is included in Appendix C, together with ad hoc tree works as deemed necessary by the service. The successful contractor work must conform to BS3998 and have the following qualifications Essential CS 30 - maintain the Chainsaw CS 31 - fell small trees (up to 15" diameter) CS 38 - tree climbing & aerial rescue CS 39 - use a chainsaw from a rope & harness CS 40 - carry out pruning operations CS 41 - carry out dismantling operations Desirable qualifications Level 2 certificate or higher in arboriculture or related environmental discipline e.g. arboricultural/forestry degree.

Renewal: The contract will be for an initial period of 3 years with an option to extend for up to a further 24 months from the 1st April 2025.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-147147
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147147
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

03451300 - Shrubs

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

77314000 - Grounds maintenance services

77341000 - Tree pruning

77342000 - Hedge trimming

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£225,785 £100K-£500K

Notice Dates

Publication Date
14 Apr 202510 months ago
Submission Deadline
7 Feb 2025Expired
Future Notice Date
Not specified
Award Date
18 Mar 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Dec 2027 (if extension is not taken) Dec 2029 (if extension is taken)

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SOUTH WALES FIRE AND RESCUE SERVICE
Contact Name
Julie Snooks
Contact Email
j-snooks@southwales-fire.gov.uk
Contact Phone
+44 1443232082

Buyer Location

Locality
LLANTRISANT
Postcode
CF72 8LX
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales

Local Authority
Rhondda Cynon Taf
Electoral Ward
Llantrisant and Talbot Green
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
1
Supplier Name

CROWN GARDEN SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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