Award

Procurement of a Leasing Agreement for a range of Cardiovascular Fitness

CARDIFF UNIVERSITY

This public procurement record has 1 release in its history.

AwardUpdate

03 Jun 2025 at 00:00

OJEU - F20 - Modification Notice
Summary of the contracting process

Cardiff University has embarked on a procurement process for the leasing of cardiovascular fitness equipment, specifically targeting the services sector. This procurement, falling under CPV code 51121000, is focused on serving the university's sports facilities, with delivery in the UKL region. Initially planned for earlier, the initiative has progressed to the contract award stage, with the signed agreement dating back to 16th April 2025. The project commenced on 25th July 2025 and is set to conclude by 25th July 2026. Following issues in prior evaluations, Cardiff University revamped the specifications, emphasizing quality over price to ensure the new fitness equipment meets their demands.

This tender presents significant growth opportunities for businesses specializing in fitness equipment leasing and management, particularly those capable of offering high-quality, space-efficient solutions. Large suppliers, such as TECHNOGYM U.K. LIMITED, which was awarded the contract, stand to benefit from such engagements that require not only the provision of durable and leading-edge fitness solutions but also ongoing maintenance services. Businesses with a strong portfolio in fitness equipment servicing, as well as a keen understanding of institutional procurement standards, would be well-placed to compete in future similar tenders by Cardiff University and other educational institutions. The strategic importance of such contracts lies in long-term partnerships that could lead to continuous service extensions and new collaborations.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Procurement of a Leasing Agreement for a range of Cardiovascular Fitness

Notice Description

Lot Information

Lot 1

Extension to: Procurement of a Leasing Agreement for a range of Cardiovascular Fitness Equipment - ESPO 345. This is a re-tender of CU.543.AD where 5 bids were received but after evaluation there was an issue with the dimension flexibility of the equipment issued to the bidders resulting in all equipment being offered was too big and would not fit in the required footprint of the buildings. Also, the evaluation was heavily weighted on price which resulted in a low price dominating the evaluation, but the quality was also not to the right level to ensure that what services were to be provided alongside the equipment met the Universitys requirements. Therefore, the specification has been revamped to ensure that it is clear to the bidder the maximum dimensions required but also the quality questions have been tweaked with some more added to ensure service levels required are met. Quality is now 60% with Price 40%. Cardiff University Sports wish to establish a lease agreement for a range of cardiovascular fitness equipment. This is an opportunity for bidders to Tender to supply, deliver, install cardiovascular gym equipment. During the lease period a maintenance service is also required of the leased equipment. The appointed bidder will be required to provide fitness equipment that is market leading, durable and should meet the needs of Cardiff University Sports and its customers, whilst representing value for money.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-151831
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=151831
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F20 - Modification Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

51 - Installation services (except software)

CPV Codes

51121000 - Installation services of fitness equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£180,319 £100K-£500K

Notice Dates

Publication Date
3 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Apr 202510 months ago
Contract Period
25 Jul 2025 - 25 Jul 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF UNIVERSITY
Contact Name
Not specified
Contact Email
piorczynskim@cardiff.ac.uk
Contact Phone
+44 2920879648

Buyer Location

Locality
CARDIFF
Postcode
CF24 4HQ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

TECHNOGYM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-151831-2025-06-03T00:00:00Z",
    "date": "2025-06-03T00:00:00Z",
    "ocid": "ocds-kuma6s-151831",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-6",
            "name": "Cardiff University",
            "identifier": {
                "legalName": "Cardiff University"
            },
            "address": {
                "streetAddress": "Procurement Services, The Spark Building, 3rd Floor, Maindy Road",
                "locality": "Cardiff",
                "region": "UKL",
                "postalCode": "CF24 4HQ"
            },
            "contactPoint": {
                "email": "PiorczynskiM@cardiff.ac.uk",
                "telephone": "+44 2920879648"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers"
            }
        },
        {
            "id": "org-7",
            "name": "TECHNOGYM U.K. LIMITED",
            "identifier": {
                "legalName": "TECHNOGYM U.K. LIMITED"
            },
            "address": {
                "streetAddress": "Two The Boulevard, Cain Road",
                "locality": "Bracknell",
                "region": "UKJ11",
                "postalCode": "RG121WP"
            },
            "contactPoint": {
                "telephone": "+48 7557804409"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "org-5",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Cardiff University",
        "id": "org-6"
    },
    "tender": {
        "id": "ocds-kuma6s-151831-tender-151831-CU.618.AD",
        "title": "Procurement of a Leasing Agreement for a range of Cardiovascular Fitness",
        "items": [
            {
                "id": "1",
                "classification": {
                    "id": "51121000",
                    "scheme": "CPV"
                },
                "additionalClassifications": [
                    {
                        "id": "51121000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "JUN517009",
                "documentType": "awardNotice",
                "title": "Procurement of a Leasing Agreement for a range of Cardiovascular Fitness",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUN517009",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Extension to: Procurement of a Leasing Agreement for a range of Cardiovascular Fitness Equipment - ESPO 345. This is a re-tender of CU.543.AD where 5 bids were received but after evaluation there was an issue with the dimension flexibility of the equipment issued to the bidders resulting in all equipment being offered was too big and would not fit in the required footprint of the buildings. Also, the evaluation was heavily weighted on price which resulted in a low price dominating the evaluation, but the quality was also not to the right level to ensure that what services were to be provided alongside the equipment met the Universitys requirements. Therefore, the specification has been revamped to ensure that it is clear to the bidder the maximum dimensions required but also the quality questions have been tweaked with some more added to ensure service levels required are met. Quality is now 60% with Price 40%. Cardiff University Sports wish to establish a lease agreement for a range of cardiovascular fitness equipment. This is an opportunity for bidders to Tender to supply, deliver, install cardiovascular gym equipment. During the lease period a maintenance service is also required of the leased equipment. The appointed bidder will be required to provide fitness equipment that is market leading, durable and should meet the needs of Cardiff University Sports and its customers, whilst representing value for money.",
                "contractPeriod": {
                    "durationInDays": 360
                }
            }
        ],
        "classification": {
            "id": "51121000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "ocds-kuma6s-151831-award-151831-3",
            "title": "Procurement of a Leasing Agreement for a range of Cardiovascular Fitness",
            "suppliers": [
                {
                    "id": "org-7",
                    "name": "TECHNOGYM U.K. LIMITED"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-151831-award-151831-3",
            "awardID": "ocds-kuma6s-151831-award-151831-3",
            "title": "Procurement of a Leasing Agreement for a range of Cardiovascular Fitness",
            "status": "active",
            "period": {
                "startDate": "2025-07-25T00:00:00Z",
                "endDate": "2026-07-25T00:00:00Z"
            },
            "value": {
                "amount": 180319.49,
                "currency": "GBP"
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "id": "51121000",
                        "scheme": "CPV"
                    },
                    "additionalClassifications": [
                        {
                            "id": "51121000",
                            "scheme": "CPV"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "dateSigned": "2025-04-16T00:00:00Z",
            "amendments": [
                {
                    "id": "ocds-kuma6s-151831-amendment-151831-3",
                    "description": "Cardiff University extended the maintenance contract for another 12 months.",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: Maintenance of already used equipment."
                }
            ]
        }
    ],
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2021/S 000-111907"
        }
    ],
    "description": "(WA Ref:151831)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-151831"
        }
    ],
    "noticetype": "OJEU - F20 - Modification Notice"
}