Summary of the contracting process

Conwy County Borough Council is seeking tenders for the servicing of air handling units (AHUs), chillers, and ventilation equipment in non-domestic properties. This service contract spans from April 2025 to March 2028, with the possibility of a one-year extension. The procurement process is currently in the tender stage and utilises an open procurement method. Interested parties should note the tender submission deadline is 3rd July 2025 at 16:00, with the award expected by 10th July 2025. The council, based in Colwyn Bay, is a regional authority and prioritises maintaining effective facility operations across their jurisdiction.

This tender presents significant opportunities for businesses specialised in the maintenance and servicing of heating, ventilation, and air-conditioning systems. Companies with expertise in NEC 4 Term Service Contracts, especially those capable of consortia bidding, will find this opportunity well-suited to their strengths. The contract will involve regular servicing tasks across various locations, offering steady work and potential business growth for firms that can meet the rigorous standards and timelines outlined. Businesses proficient in electronic tender submissions and project management in public procurement processes are particularly encouraged to participate.

Tender

Servicing of AHUs, chillers, in non-domestic properties from April 2025 to March 2028

CONWY COUNTY BOROUGH COUNCIL

Contract Timeline

Publication Date

9th June 2025 15:21:23 PM

Tender Deadline

3rd July 2025 16:00:00 PM 18 days remaining
Contract Summary

The 3-year NEC 4 Term Service Contract (Option A) With option to extend for one year consists of the servicing of AHUs, ventilation & extract equipment and chillers at various frequenciesThe contract also requires the annual servicing of gas heater-batteries within the Kitchen AHUsNOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=152030.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (WA Ref:152030)The buyer considers that this contract is suitable for consortia bidding.
Contract Details

Open Contracting ID

ocds-kuma6s-152030

Publication Source

Sell2Wales

Procurement Stage

Tender

Procurement Method

Open

Procurement Method Details

N/A

Procurement Category

Services

Tender Suitability

Framework / DPS
Contract Classification

CPV Code(s)

42500000
42520000
45331000
45331200
45331220
71315410

CPV Division(s)

42 - Industrial machinery
45 - Construction work
71 - Architectural, construction, engineering and inspection services
Awarding Authority

CONWY COUNTY BOROUGH COUNCIL

Buyer Name

Scott Williams

Buyer Email

scott.williams@conwy.gov.uk

Buyer Phone

+44 1492574000

Buyer Address

Environment, Roads & Facilities, Coed Pella, Conway Road,

Colwyn Bay

LL29 7AZ

View contract on Sell2Wales

Servicing of AHUs, chillers, in non-domestic properties from April 2025 to March 2028

CONWY COUNTY BOROUGH COUNCIL

Contract Timeline

Contract Summary

Contract Details

Contract Classification

Awarding Authority