Award

17 seatFully Accessible Minibus Light (Non D1)

LLANDYSUL A PHONT TYWEI CYF

This public procurement record has 2 releases in its history.

Award

24 Jul 2025 at 13:01

S2W Notice - Website Contract Award Notice
Tender

10 Jul 2025 at 16:08

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

Llandysul A Phont Tywei Cyf, based in Llandysul, Ceredigion, has successfully completed the award phase for the procurement of a 17-seat fully accessible light minibus, designed for community transport use. The contract was awarded to Gm Coachwork Limited on 23rd July 2025. The tender had an open procurement method under the goods category with a CPV classification of motor vehicles for transporting 10 or more persons. As per the award specifics, the suppliers must meet high standards for accessibility, safety, and passenger comfort, and the awarded supplier is expected to deliver the minibus within 12 weeks of the order confirmation to Dolen Teifi Community Transport in Llandysul.

This procurement offers significant opportunities for businesses specializing in vehicle manufacturing and conversion, particularly those with experience in creating accessible transport solutions. Companies manufacturing or supplying vehicles suitable for passenger transport will find this tender advantageous, as it demands compliance with safety and accessibility regulations, offering a substantial contract with a clear focus on timely delivery and high specifications. The project is particularly well-suited for businesses equipped to demonstrate their capability via previous successful similar contracts, with a ready infrastructure for ongoing technical support and aftercare, which is a strong component in the selection criteria.

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Notice Information

Notice Title

17 seatFully Accessible Minibus Light (Non D1)

Notice Description

Tender Specification: Supply of 17-Seat Fully Accessible Light Minibus1. OverviewWe are seeking tenders for the supply and delivery of one (1) brand-new, fully accessible 17-seat light minibus. The vehicle will be used for community transport purposes and must meet high standards of accessibility, safety, and passenger comfort.This tender will be live for one (1) week only, and delivery timescales will be a key factor in the award decision. Delivery to site must be within a maximum of 12 weeks from order confirmation, with preference given to suppliers who can deliver sooner.2. Base Vehicle RequirementsManufacturer: Base vehicle must be manufactured by Peugeot, Citroen, or FiatSeating Capacity: Minimum of 17 seats total - 1 driver seat + 16 passenger seatsDrive: Preferably front-wheel driveTransmission:Manual transmission is preferredAutomatic transmission will be considered if it enables significantly earlier deliveryFuel Type: Diesel only3. Accessibility RequirementsWheelchair Accessibility:Internal passenger lift - Braun or equivalent, minimum 350kg lifting capacityRoom to safely accommodate 1 wheelchair userAt least 6 removable passenger seats to allow flexible layoutFull tracking system to suit removable seats and wheelchair positionOne full set of ISO 10542-compliant wheelchair tie-downs and occupant restraintsEntry Assistance Features:Automatic side stepYellow grab handles at all passenger access points to support older and less mobile passengers4. Interior Features and Passenger ComfortCabin:Driver cab air conditioningRadio/audio systemDriver seat with armrestPassenger Compartment:Rear compartment heatingDurable, non-slip flooringAdequate lighting for safe boarding and nighttime useSeating Material:All seats must have durable, fire-retardant upholsterySeating must be anti-bacterial, wipe-clean, and stain-resistantCompliant with Schedule 6 of the Road Vehicles (Construction and Use) Regulations 1986 or equivalentCushioned seats and backrests for passenger comfortColour is not important - standard manufacturer options are acceptable5. Safety, Compliance, and Road ReadinessThe minibus must be supplied fully road legal and ready to use, including:Individual Vehicle Approval (IVA) or EC Whole Vehicle Type Approval (ECWVTA)First registration and issue of V5C document12 months' road tax (Vehicle Excise Duty)Vehicle must meet all relevant standards including:PAS 2012:2015 for accessible minibusesM1/M2 category complianceSupplied with:Full warranty documentation (base vehicle and conversion)First aid kit, fire extinguisher, warning triangleConversion certification and any type approval evidence6. Delivery & HandoverDelivery Address:Dolen Teifi Community Transport, The Old Post Office, Llandysul, SA44 4QJDelivery Timescale: Within 8-12 weeks maximum from order confirmationEarlier delivery will be prioritised in evaluationSupplier must provide:Full handover and familiarisation session on deliveryAfter-sales servicing guidance and contact details7. Tender Submission RequirementsInterested suppliers must submit the following:Complete technical specification of proposed minibusPhotographs or renderings (if available)Full pricing including VAT and delivery to SA44 4QJConfirmation of guaranteed delivery timeframeWarranty details for both base vehicle and conversionEvidence of type approval, road tax and registration compliance8. Evaluation CriteriaDelivery timescale to site (50%)Compliance with vehicle specification (30%)Value for money (20%)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-153310
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=153310
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34120000 - Motor vehicles for the transport of 10 or more persons

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20257 months ago
Submission Deadline
21 Jul 2025Expired
Future Notice Date
Not specified
Award Date
23 Jul 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LLANDYSUL A PHONT TYWEI CYF
Contact Name
Rod Bowen
Contact Email
rod@dolenteifi.org.uk
Contact Phone
+44 1559362403

Buyer Location

Locality
LLANDYSUL, CEREDIGION
Postcode
SA44 4QJ
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
Not specified
Local Authority
Ceredigion
Electoral Ward
Llandysul South
Westminster Constituency
Ceredigion Preseli

Supplier Information

Number of Suppliers
1
Supplier Name

GM COACHWORK

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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