Provision of Postal Services for Velindre University NHS Trust

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-154994-2025-08-26T00:00:00Z",
    "date": "2025-08-26T00:00:00Z",
    "ocid": "ocds-kuma6s-154994",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-12",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw",
                "locality": "Cardiff",
                "region": "UK",
                "postalCode": "CF15 7QZ"
            },
            "contactPoint": {
                "name": "Olivia Moore",
                "email": "Olivia.moore2@wales.nhs.uk",
                "telephone": "+44 2921500657"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "description": "Local Health Board",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
            }
        },
        {
            "id": "org-18",
            "name": "PITNEY BOWES LIMITED",
            "identifier": {
                "legalName": "PITNEY BOWES LIMITED"
            },
            "address": {
                "streetAddress": "5 Churchill Place, 10th Floor",
                "locality": "London",
                "region": "UKI",
                "postalCode": "E145HU"
            },
            "contactPoint": {
                "telephone": "+44 7702852320"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "org-11",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
        "id": "org-12"
    },
    "tender": {
        "id": "ocds-kuma6s-154994-tender-154994-VEL-DCO (25-26) 49",
        "title": "Provision of Postal Services for Velindre University NHS Trust",
        "description": "Velindre University NHS Trust requires the provision of postal services and the ability to top up franking machines used within Velindre Cancer Centre (VCC). These machines are vital for managing the distribution of high volumes of physical mail, including critical patient communications such as appointment letters, admission notices, treatment plans, and general hospital correspondence.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "64112000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL22"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "Direct award via the Crown Commercial Services Postal Services & Solutions (RM6280) framework.",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "AUG539022",
                "documentType": "awardNotice",
                "title": "Provision of Postal Services for Velindre University NHS Trust",
                "description": "Velindre University NHS Trust requires the provision of postal services and the ability to top up franking machines used within Velindre Cancer Centre (VCC). These machines are vital for managing the distribution of high volumes of physical mail, including critical patient communications such as appointment letters, admission notices, treatment plans, and general hospital correspondence.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=AUG539022",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Procurement Services contacted all suppliers listed under Lot 1 of the CCS Framework for Postal Services & Solutions (RM6280) to gauge interest in the opportunity. During this exercise, it was confirmed that only the original manufacturer of the existing equipment is legally permitted to provide services for the machine currently in use. As the department uses a Pitney Bowes SendPro2000 franking machine, it was therefore decided to proceed with a direct award to Pitney Bowes for continued support.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_CONTRACT_AWARDED_DESIGN_CONTEST",
                "description": "Service contract to be awarded to the winner or one of winners under the rules of a design contest",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
            }
        ],
        "classification": {
            "id": "64112000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "ocds-kuma6s-154994-award-154994-7",
            "suppliers": [
                {
                    "id": "org-18",
                    "name": "PITNEY BOWES LIMITED"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-154994-award-154994-7",
            "awardID": "ocds-kuma6s-154994-award-154994-7",
            "status": "active",
            "value": {
                "amount": 420000,
                "currency": "GBP"
            },
            "dateSigned": "2025-06-25T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "(WA Ref:154994)",
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-154994-bidsstatistic-154994-31",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-154994-bidsstatistic-154994-32",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-154994-bidsstatistic-154994-33",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-154994-bidsstatistic-154994-34",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-154994-bidsstatistic-154994-35",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-154994"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice"
}