Award

Pre-employment Checks Provider

TRANSPORT FOR WALES

This public procurement record has 1 release in its history.

Award

18 Feb 2026 at 00:00

Summary of the contracting process

Transport for Wales has completed the award stage of a procurement process titled "Pre-employment Checks Provider" under the industry category of general public services. The contract, valued at £30,000, was signed on 17th February 2026 and involves services to be delivered across the UK. This procurement was conducted as a direct call-off contract from the ESPO Framework 3S-22, which allows for award without prior publication of a call for competition. Verifile Limited, identified as the supplier, will provide strategic HR services, including digital onboarding and pre-employment screening via a secure online portal interfaced with Transport for Wales' Applicant Tracking System. The procurement method employed was limited due to previous compliance through the framework agreement. The High Court serves as the review body should any mediation be required.

This tender presents growth opportunities for large-scale HR service providers, particularly those specialising in digital onboarding and comprehensive pre-employment screenings. Businesses capable of delivering set services such as DBS checks, right-to-work verification, and reputation checks through secure digital platforms could benefit significantly. Given the direct call-off nature linked to the framework agreement, firms already engaged with or familiar with ESPO framework requirements would find themselves well-positioned to compete in similar future endeavours. Prospective suppliers should ensure their offerings are compliant with established frameworks to streamline entry into such call-off contracts.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Pre-employment Checks Provider

Notice Description

Transport for Wales has awarded a call-off contract under the ESPO Framework 3S-22 for the provision of Strategic HR Services. The contract covers the delivery of digital onboarding and comprehensive pre-employment screening, including DBS checks, right-to-work verification, employment and qualification history, credit checks, and online reputation screening. Services will be delivered via a secure online portal integrated with Transport for Wales' Applicant Tracking System.

Lot Information

Lot 1

Transport for Wales has awarded a call-off contract under the ESPO Framework 3S-22 for the provision of Strategic HR Services. The contract covers the delivery of digital onboarding and comprehensive pre-employment screening, including DBS checks, right-to-work verification, employment and qualification history, credit checks, and online reputation screening. Services will be delivered via a secure online portal integrated with Transport for Wales' Applicant Tracking System.

Procurement Information

This contract was awarded through a direct call-off from the ESPO Framework 3S-22, which was itself tendered in full compliance. Because framework agreements already undergo a compliant competitive tender process at the point they are established, contracting authorities are legally permitted to award call-off contracts without publishing a new call for competition.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-161765
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=161765
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79721000 - Detective agency services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£30,000 Under £100K

Notice Dates

Publication Date
18 Feb 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Feb 20266 days ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR WALES
Contact Name
Procurement
Contact Email
procurement@tfw.wales
Contact Phone
+44 2921673434

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified

Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
1
Supplier Name

VERIFILE

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB589543
    Pre-employment Checks Provider - Transport for Wales has awarded a call-off contract under the ESPO Framework 3S-22 for the provision of Strategic HR Services. The contract covers the delivery of digital onboarding and comprehensive pre-employment screening, including DBS checks, right-to-work verification, employment and qualification history, credit checks, and online reputation screening. Services will be delivered via a secure online portal integrated with Transport for Wales' Applicant Tracking System.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-161765-2026-02-18T00:00:00Z",
    "date": "2026-02-18T00:00:00Z",
    "ocid": "ocds-kuma6s-161765",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-10",
            "name": "Transport for Wales",
            "identifier": {
                "legalName": "Transport for Wales"
            },
            "address": {
                "streetAddress": "3 Llys Cadwyn, Taff Street",
                "locality": "Pontypridd",
                "region": "UKL",
                "postalCode": "CF37 4TH"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "Procurement@tfw.wales",
                "telephone": "+44 2921673434"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://tfw.wales/"
            }
        },
        {
            "id": "org-11",
            "name": "Verifile Limited",
            "identifier": {
                "legalName": "Verifile Limited"
            },
            "address": {
                "streetAddress": "Unit 5, Franklin Court, Stannard Way",
                "locality": "Bedford",
                "region": "UKH24",
                "postalCode": "MK443JZ"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "org-3",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        }
    ],
    "buyer": {
        "name": "Transport for Wales",
        "id": "org-10"
    },
    "tender": {
        "id": "ocds-kuma6s-161765-tender-161765-C001255.00",
        "title": "Pre-employment Checks Provider",
        "description": "Transport for Wales has awarded a call-off contract under the ESPO Framework 3S-22 for the provision of Strategic HR Services. The contract covers the delivery of digital onboarding and comprehensive pre-employment screening, including DBS checks, right-to-work verification, employment and qualification history, credit checks, and online reputation screening. Services will be delivered via a secure online portal integrated with Transport for Wales' Applicant Tracking System.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79721000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "This contract was awarded through a direct call-off from the ESPO Framework 3S-22, which was itself tendered in full compliance. Because framework agreements already undergo a compliant competitive tender process at the point they are established, contracting authorities are legally permitted to award call-off contracts without publishing a new call for competition.",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "FEB589543",
                "documentType": "awardNotice",
                "title": "Pre-employment Checks Provider",
                "description": "Transport for Wales has awarded a call-off contract under the ESPO Framework 3S-22 for the provision of Strategic HR Services. The contract covers the delivery of digital onboarding and comprehensive pre-employment screening, including DBS checks, right-to-work verification, employment and qualification history, credit checks, and online reputation screening. Services will be delivered via a secure online portal integrated with Transport for Wales' Applicant Tracking System.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB589543",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Transport for Wales has awarded a call-off contract under the ESPO Framework 3S-22 for the provision of Strategic HR Services. The contract covers the delivery of digital onboarding and comprehensive pre-employment screening, including DBS checks, right-to-work verification, employment and qualification history, credit checks, and online reputation screening. Services will be delivered via a secure online portal integrated with Transport for Wales' Applicant Tracking System.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "classification": {
            "id": "79721000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "ocds-kuma6s-161765-award-161765-9",
            "suppliers": [
                {
                    "id": "org-11",
                    "name": "Verifile Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-161765-award-161765-9",
            "awardID": "ocds-kuma6s-161765-award-161765-9",
            "status": "active",
            "value": {
                "amount": 30000,
                "currency": "GBP"
            },
            "dateSigned": "2026-02-17T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "(WA Ref:161765)",
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-161765-bidsstatistic-161765-31",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-161765-bidsstatistic-161765-32",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-161765-bidsstatistic-161765-33",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-161765-bidsstatistic-161765-34",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-161765-bidsstatistic-161765-35",
                "measure": "electronicBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-161765"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice"
}