Award

Clinical Coders

CARDIFF AND VALE UNIVERSITY HEALTH BOARD

This public procurement record has 1 release in its history.

Award

09 Mar 2026 at 00:00

Summary of the contracting process

The Cardiff and Vale University Health Board has concluded a procurement process to address staffing shortages in clinical coding through the services tender titled "Clinical Coders". This contract, focused on the health industry category, aims to maintain the coding completeness targets at the University Hospital of Wales and University Hospital Llandough. The process was in the award stage as of 9th March 2026. Due to the urgent necessity for accredited agency clinical coders to support statutory reporting and business continuity, the contract employs a limited procurement method, specifically an award procedure without prior publication. The procurement is based out of Cardiff, UK, and covers the fiscal year from April 2026 to March 2027.

This tender opens up significant business growth opportunities, particularly for large businesses experienced in providing specialised staffing solutions in the health sector. With a total contract value of £387,557.50, this is a substantial agreement aimed at ensuring high-volume and accurate clinical coding services. Quality Coding & Information Recruitment Solutions Limited TA Placing Talent, a robust supplier in the field, has been awarded the contract due to their ability to deliver the required volume and efficiency promptly. Businesses with competencies in health services, especially those capable of rapidly deploying skilled professionals, would be well-suited to compete in such procurement processes in the future.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

Clinical Coders

Notice Description

CAVUHB requires accredited agency clinical coders to maintain coding completeness targets due to ongoing recruitment challenges and staffing shortages. This procurement will secure experienced coders from April 2026-March 2027 to ensure high-volume, accurate clinical coding at UHW and UHL, supporting business continuity and statutory reporting needs while permanent recruitment continues.

Lot Information

Lot 1

CAVUHB is establishing a framework for the provision of accredited agency clinical coders to ensure continuity of clinical coding services and support Welsh Government coding completeness targets. The framework will address ongoing staffing shortages, enabling the Health Board to access high-quality, accurate coding support across its sites while permanent recruitment continues.

Procurement Information

A direct award is necessary due to the ongoing shortage of accredited clinical coders and the urgent need to maintain statutory coding completeness. The chosen framework supplier is the only provider able to supply suitably qualified coders at the required volume and speed, ensuring continuity of essential clinical coding services without further delay. This avoids operational risk, supports mandatory reporting, and represents the most efficient and compliant route available.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-162596
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=162596
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79620000 - Supply services of personnel including temporary staff

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£387,557 £100K-£500K

Notice Dates

Publication Date
9 Mar 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
9 Mar 20266 days ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CARDIFF AND VALE UNIVERSITY HEALTH BOARD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan

Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

QUALITY CODING & INFORMATION RECRUITMENT SOLUTIONS LIMITED TA PLACING TALENT

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR596059
    Clinical Coders - CAVUHB requires accredited agency clinical coders to maintain coding completeness targets due to ongoing recruitment challenges and staffing shortages. This procurement will secure experienced coders from April 2026-March 2027 to ensure high-volume, accurate clinical coding at UHW and UHL, supporting business continuity and statutory reporting needs while permanent recruitment continues.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-162596-2026-03-09T00:00:00Z",
    "date": "2026-03-09T00:00:00Z",
    "ocid": "ocds-kuma6s-162596",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-26",
            "name": "Cardiff and Vale University Health Board",
            "identifier": {
                "legalName": "Cardiff and Vale University Health Board"
            },
            "address": {
                "streetAddress": "Woodland House",
                "locality": "Cardiff",
                "region": "UK",
                "postalCode": "CF14 4HH"
            },
            "contactPoint": {
                "email": "Nicola.williams33@wales.nhs.uk",
                "telephone": "+44 2921501500"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
            }
        },
        {
            "id": "org-27",
            "name": "QUALITY CODING & INFORMATION RECRUITMENT SOLUTIONS LIMITED TA PLACING TALENT",
            "identifier": {
                "legalName": "QUALITY CODING & INFORMATION RECRUITMENT SOLUTIONS LIMITED TA PLACING TALENT"
            },
            "address": {
                "streetAddress": "9a High Street, Woburn Sands",
                "locality": "Milton Keynes",
                "region": "UKJ12",
                "postalCode": "MK178RF"
            },
            "contactPoint": {
                "telephone": "+44 1908464038"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "org-3",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Cardiff and Vale University Health Board",
        "id": "org-26"
    },
    "tender": {
        "id": "ocds-kuma6s-162596-tender-162596-CAV-DCO (25-26) 201",
        "title": "Clinical Coders",
        "description": "CAVUHB requires accredited agency clinical coders to maintain coding completeness targets due to ongoing recruitment challenges and staffing shortages. This procurement will secure experienced coders from April 2026-March 2027 to ensure high-volume, accurate clinical coding at UHW and UHL, supporting business continuity and statutory reporting needs while permanent recruitment continues.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79620000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "University Hospital of Wales, Heath Park, Cardiff, CF14 4XW"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL22"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "A direct award is necessary due to the ongoing shortage of accredited clinical coders and the urgent need to maintain statutory coding completeness. The chosen framework supplier is the only provider able to supply suitably qualified coders at the required volume and speed, ensuring continuity of essential clinical coding services without further delay. This avoids operational risk, supports mandatory reporting, and represents the most efficient and compliant route available.",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "MAR596059",
                "documentType": "awardNotice",
                "title": "Clinical Coders",
                "description": "CAVUHB requires accredited agency clinical coders to maintain coding completeness targets due to ongoing recruitment challenges and staffing shortages. This procurement will secure experienced coders from April 2026-March 2027 to ensure high-volume, accurate clinical coding at UHW and UHL, supporting business continuity and statutory reporting needs while permanent recruitment continues.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR596059",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "CAVUHB is establishing a framework for the provision of accredited agency clinical coders to ensure continuity of clinical coding services and support Welsh Government coding completeness targets. The framework will address ongoing staffing shortages, enabling the Health Board to access high-quality, accurate coding support across its sites while permanent recruitment continues.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "90"
                        },
                        {
                            "type": "price",
                            "description": "10"
                        }
                    ]
                },
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "classification": {
            "id": "79620000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "ocds-kuma6s-162596-award-162596-21",
            "suppliers": [
                {
                    "id": "org-27",
                    "name": "QUALITY CODING & INFORMATION RECRUITMENT SOLUTIONS LIMITED TA PLACING TALENT"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-162596-award-162596-21",
            "awardID": "ocds-kuma6s-162596-award-162596-21",
            "status": "active",
            "value": {
                "amount": 387557.5,
                "currency": "GBP"
            },
            "dateSigned": "2026-03-09T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "(WA Ref:162596)",
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-162596-bidsstatistic-162596-101",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-162596-bidsstatistic-162596-102",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-162596-bidsstatistic-162596-103",
                "measure": "foreignBidsFromEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-162596-bidsstatistic-162596-104",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-162596-bidsstatistic-162596-105",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-162596"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice"
}