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PROVISION OF LAPTOPS AND DESKTOP DEVICES FOR EPMA PROJECT

NHS Wales Shared Services Partnership-Procurement Services

This public procurement record has 1 release in its history.

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27 Mar 2026 at 00:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has completed the procurement process titled "PROVISION OF LAPTOPS AND DESKTOP DEVICES FOR EPMA PROJECT". This project, focused on the health industry category, took place in Cardiff, UK, with the award stage finalised on 27th March 2026. The procurement was part of enhancing the Electronic Pharmacy Medicines Administration system to digitise paper-based drug charts. The procurement method used was a limited procedure under the NHS SBS Digital Workplace Solutions framework, without prior publication of a call for competition, intended to align with capital funding secured from the Welsh Government in February 2025.

This tender presents business growth opportunities particularly for suppliers of IT hardware, with Dell Technologies already awarded the contract for laptops and desktop devices valued at £49,060. Companies specialising in providing innovative IT solutions to the healthcare sector would be well-suited to compete in similar future tenders. The focus on improving healthcare efficiencies via advanced technology indicates a demand for robust IT infrastructure, presenting ongoing business opportunities for providers capable of delivering such solutions.

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Notice Information

Notice Title

PROVISION OF LAPTOPS AND DESKTOP DEVICES FOR EPMA PROJECT

Notice Description

In 2023 Cardiff & Vale University Health Board undertook a revolutionary procurement of the Electronic Pharmacy Medicines Administration (ePMA) system, enabling the digitalisation of paper-based drug charts across the Health Board to improve the safe administration of medicines with fully auditable trails from Pharmacist to Nurse. In February 2025, through capital funding received from Welsh Government, the Health Board has been able to invest in the outright purchase of hardware to meet current and future demands of the ePMA programme. To support ease of use, laptop carts have been introduced within wards to hold computer hardware and securely transport medicines, thereby increasing the efficiency of drug administration. Additionally, the need for further digital devices for the project to run smoothly will need to be purchased by capital funding. The purchase of the additional computer equipment will tie in with the already purchased laptop chargers to optimise the transfer from paper to electronic services.

Lot Information

Lot 1

In 2023 Cardiff & Vale University Health Board undertook a revolutionary procurement of the Electronic Pharmacy Medicines Administration (ePMA) system, enabling the digitalisation of paper-based drug charts across the Health Board to improve the safe administration of medicines with fully auditable trails from Pharmacist to Nurse. In February 2025, through capital funding received from Welsh Government, the Health Board has been able to invest in the outright purchase of hardware to meet current and future demands of the ePMA programme. To support ease of use, laptop carts have been introduced within wards to hold computer hardware and securely transport medicines, thereby increasing the efficiency of drug administration. Additionally, the need for further digital devices for the project to run smoothly will need to be purchased by capital funding. The purchase of the additional computer equipment will tie in with the already purchased laptop chargers to optimise the transfer from paper to electronic services.

Procurement Information

NHS SBS Digital Workplace Solutions Framework, reference: SBS/19/AB/WAB/9411.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-163498
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=163498
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30200000 - Computer equipment and supplies

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£49,060 Under £100K

Notice Dates

Publication Date
27 Mar 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Dell Technologies

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR603470
    PROVISION OF LAPTOPS AND DESKTOP DEVICES FOR EPMA PROJECT - In 2023 Cardiff & Vale University Health Board undertook a revolutionary procurement of the Electronic Pharmacy Medicines Administration (ePMA) system, enabling the digitalisation of paper-based drug charts across the Health Board to improve the safe administration of medicines with fully auditable trails from Pharmacist to Nurse. In February 2025, through capital funding received from Welsh Government, the Health Board has been able to invest in the outright purchase of hardware to meet current and future demands of the ePMA programme. To support ease of use, laptop carts have been introduced within wards to hold computer hardware and securely transport medicines, thereby increasing the efficiency of drug administration. Additionally, the need for further digital devices for the project to run smoothly will need to be purchased by capital funding. The purchase of the additional computer equipment will tie in with the already purchased laptop chargers to optimise the transfer from paper to electronic services.

Open Contracting Data Standard (OCDS)

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