Award

Provision of Managed Records Storage Service

ABERDEENSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

09 Aug 2017 at 00:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

The public procurement process involves Aberdeenshire Council, which sought to establish a "Provision of Managed Records Storage Service." This initiative falls under the services industry category and takes place in Aberdeenshire, UK. The procurement was conducted via an open procedure, reflecting a fully transparent approach. The award for this tender has been completed, with a related contract signed on 11 January 2013. This contract is linked to the Council's Information Management Strategy for 2010-2015 and addresses the requirements outlined in the Data Protection Act 1998 and the forthcoming Public Records (Scotland) Act 2011.

This tender presents a substantial opportunity for businesses engaged in records management services, particularly those specialising in storage, retrieval, and destruction of records. Companies with capabilities in managing both in-house and offsite storage solutions would be particularly well-suited to compete in this tender. The evolving needs of Aberdeenshire Council in rationalising office space and improving information governance present a conducive environment for business growth in the records management sector.

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Notice Information

Notice Title

Provision of Managed Records Storage Service

Notice Description

The provision of records storage facilities is a two-level approach: - a managed in-house storage facility for inactive records which have a short term retention (2 years and less) and semi-inactive records requiring frequent retrieval, and - collection, storage, retrieval and possibly destruction service contracted to an offsite professional records storage company for records with a long term retention (over 2 years) and records requiring infrequent retrieval.

Lot Information

Lot 1

As part of the Information Management Strategy 2010-2015, the Council had identified the requirement to have a managed storage facilities to enhance control of its records and information. This will address obligations under the Data Protection Act 1998 and the forthcoming Public Records (Scotland) Act 2011. The Council had also initiated a major plan of works to rationalise office buildings (WorkSpace) as well as changing the way people work and where they may work from (WorkSmart). The managed storage of records is a key element for these major projects to deliver on their objectives. The provision of records storage facilities is a two-level approach: - a managed in-house storage facility for inactive records which have a short term retention (2 years and less) and semi-inactive records requiring frequent retrieval, and - collection, storage, retrieval and possibly destruction service contracted to an offsite professional records storage company for records with a long term retention (over 2 years) and records requiring infrequent retrieval.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000238873
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292262
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72317000 - Data storage services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Aug 20178 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Jan 201313 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ABERDEENSHIRE COUNCIL
Contact Name
Not specified
Contact Email
melanie.mackenzie@aberdeenshire.gov.uk
Contact Phone
+44 1224665652

Buyer Location

Locality
ABERDEEN
Postcode
AB16 5GB
Post Town
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire
Local Authority
Aberdeen City
Electoral Ward
Midstocket/Rosemount
Westminster Constituency
Aberdeen North

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292262
    Provision of Managed Records Storage Service - The provision of records storage facilities is a two-level approach: - a managed in-house storage facility for inactive records which have a short term retention (2 years and less) and semi-inactive records requiring frequent retrieval, and - collection, storage, retrieval and possibly destruction service contracted to an offsite professional records storage company for records with a long term retention (over 2 years) and records requiring infrequent retrieval.

Open Contracting Data Standard (OCDS)

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