Award

OWS Upgrade and Development for Food Standards Scotland

FOOD STANDARDS SCOTLAND (FSS)

This public procurement record has 2 releases in its history.

Award

09 Aug 2017 at 00:00

OJEU - F3 - Contract Award Notice
Award

13 Jul 2017 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The procurement process involves Food Standards Scotland (FSS) seeking to enhance its existing Operations Workflow System (OWS) through a contract awarded to Civica Services Ltd. This contract, titled "OWS Upgrade and Development for Food Standards Scotland," falls under the services category. The initiative is situated in Aberdeen, UK, and has been characterised as a limited procurement method, awarded without prior publication of a call for competition. The contracting process has reached the award stage, with the contract signed on 1st September 2016, and the procurement review details indicate a deadline for appeals set for midnight on 24th July 2017.

This tender presents significant opportunities for IT service providers and software development firms, particularly those with expertise in system upgrades and bespoke application development. Businesses that specialise in data management solutions and those capable of integrating complex information systems would be well-suited to compete for similar future contracts. The enhancements to the OWS, including new modules for reporting and enforcement, will ultimately improve Food Standards Scotland's ability to deliver efficient services, thus setting a precedent for further collaboration and innovation in the sector.

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Notice Information

Notice Title

OWS Upgrade and Development for Food Standards Scotland

Notice Description

Food Standards Scotland (FSS) require to place a contract with Civica Services Ltd to procure further IT services to develop its existing Operations Workflow System (OWS) that has been developed and delivered by Civica Services Ltd. FSS has identified a number of modules to have developed within OWS which will enhance our capability to provide accurate and timely data to customers; detailed Management Information (MI); increased confidence in the data used to charge Food Business Operators (FBOs) for the delivery of Official Controls (OCs); and improve decision making on resource deployment.

Lot Information

Lot 1

As part of the project to upgrade and improve Food Standards Scotland's OWS recently provided by Civica Services Ltd, the reporting functionality will be improved to enable users to both mine data and produce MI in a simple, accurate manner which is capable of replication. An Enforcement module will be created, with links to the existing UAI module to capture and report on all enforcement actions taken by Officers in Approved Establishments. The Welfare module will be enhanced to facilitate feedback from 3rd parties as well as modifying the welfare scoring method. The list of disease conditions will be amended within the Post-Mortem Module to align with those across the rest of the UK and provide customers (FBOs and farmers) with consistency in reporting.

Procurement Information

FSS have procured a system from Civica which delivers the IT solution for its Field Operations branch. FSS and Civica have worked together for almost 2 years in developing the system. The system is divided into 2 elements. 1. APP. This is the primary application developed by Civica with which OWS is integrated and includes a database and a thick client application. APP holds an extensive database of Scottish and UK food premises and establishments including processors/farms, approved slaughter establishments and approved cutting establishments which is continually updated. APP synchronises with OWS by pushing all data to OWS at 5 minute intervals. 2. OWS is a bespoke web application developed by Civica which provides the data input , collection and reporting mechanism for FSS Field Operations. It comprises the web application (data input) and a Microsoft SQL reporting tool. The SQL reports on data from both the OWS web application and from APP. Both APP and OWS applications are on 4 virtual servers sited in Saughton House Edinburgh. Although FSS own the data which is collected in both APP and OWS, it is Civica UK Ltd that owns the Intellectual Property Rights (IPR) to the applications (ref: FSA399CITHS - Model ContractFINALFSA-Civica/ clause 17). OWS cannot function without APP and FSS cannot use OWS independently of APP. Consequently any procurement of further enhancements to OWS can only be supplied by Civica UK Ltd.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000467304
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292109
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72211000 - Programming services of systems and user software

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Aug 20178 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Sep 20169 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOOD STANDARDS SCOTLAND (FSS)
Contact Name
Brian Jackson, Tommy McPhelim
Contact Email
brian.jackson@fss.scot, tommy.mcphelim@gov.scot
Contact Phone
+44 1412420133, +44 7799478326

Buyer Location

Locality
ABERDEEN
Postcode
AB11 5RL
Post Town
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire
Local Authority
Aberdeen City
Electoral Ward
Torry/Ferryhill
Westminster Constituency
Aberdeen South

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL289622
    Food Standards Scotland's OWS Upgrade and Development - Food Standards Scotland (FSS) require to place a contract with Civica Services Ltd to procure further IT services to develop its existing Operations Workflow System (OWS) that has been developed and delivered by Civica Services Ltd. FSS has identified a number of modules to have developed within OWS which will enhance our capability to provide accurate and timely data to customers; detailed Management Information (MI); increased confidence in the data used to charge Food Business Operators (FBOs) for the delivery of Official Controls (OCs); and improve decision making on resource deployment.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292109
    OWS Upgrade and Development for Food Standards Scotland - Food Standards Scotland (FSS) require to place a contract with Civica Services Ltd to procure further IT services to develop its existing Operations Workflow System (OWS) that has been developed and delivered by Civica Services Ltd. FSS has identified a number of modules to have developed within OWS which will enhance our capability to provide accurate and timely data to customers; detailed Management Information (MI); increased confidence in the data used to charge Food Business Operators (FBOs) for the delivery of Official Controls (OCs); and improve decision making on resource deployment.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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