Provision of Tenants Household Contents Insurance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000472409-2017-03-10T00:00:00Z",
    "date": "2017-03-10T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000472409",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-5",
            "name": "Aberdeen City Council",
            "identifier": {
                "legalName": "Aberdeen City Council"
            },
            "address": {
                "streetAddress": "Marischal College, Broad Street",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB10 1AB"
            },
            "contactPoint": {
                "email": "AlanSimpson@aberdeencity.gov.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.aberdeencity.gov.uk"
            }
        },
        {
            "id": "org-53",
            "name": "Aberdeen City Council",
            "identifier": {
                "legalName": "Aberdeen City Council"
            },
            "address": {
                "streetAddress": "Woodhill House, Westburn Road",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB16 5GB"
            },
            "contactPoint": {
                "name": "Steven Kerr",
                "email": "stkerr@aberdeencity.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.aberdeencity.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "Aberdeen City Council",
        "id": "org-53"
    },
    "tender": {
        "id": "000-CKFX5329",
        "title": "Provision of Tenants Household Contents Insurance",
        "description": "The Council was seeking a Contractor who would undertake to enter into contracts for household contents insurance with Tenants who have confirmed, in writing, that they will pay individual premiums on a weekly or monthly basis to the Council's rent office. The term \"Tenants\" shall mean any individual residing in property owned by the Council for which they pay a fixed rent to the Council, on a weekly or monthly basis. The Contractor will provide proposal forms, policy booklets, claim forms, to the Council. The Contractor will authorise the Council to undertake on their behalf certain administrative functions including issuing proposal and claim forms and Certificates of Insurance. The Council shall retain an agreed percentage of the total amount of premiums payable to the Contractor by the Tenants. Such amount shall be deducted by the Council and retained on a monthly basis from monies collected from Tenants by the Council in respect of the Tenants' insurance premium.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "66510000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "66513000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Aberdeen City"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    },
                    {
                        "region": "UKM50"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 700000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-01-03T17:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2017-01-04T08:00:00Z"
        },
        "documents": [
            {
                "id": "NOV265026",
                "documentType": "contractNotice",
                "title": "Provision of Tenants Household Contents Insurance",
                "description": "The Council is seeking a Contractor who will undertake to enter into contracts for household contents insurance with Tenants who have confirmed, in writing, that they will pay individual premiums on a weekly or monthly basis to the Council's rent office. The term \"Tenants\" shall mean any individual residing in property owned by the Council for which they pay a fixed rent to the Council, on a weekly or monthly basis. The Contractor will provide proposal forms, policy booklets, claim forms, to the Council. The Contractor will authorise the Council to undertake on their behalf certain administrative functions including issuing proposal and claim forms and Certificates of Insurance. The Council shall retain an agreed percentage of the total amount of premiums payable to the Contractor by the Tenants. Such amount shall be deducted by the Council and retained on a monthly basis from monies collected from Tenants by the Council in respect of the Tenants' insurance premium.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV265026",
                "format": "text/html"
            },
            {
                "id": "NOV265026-1",
                "title": "Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV265026&idx=1",
                "datePublished": "2016-11-26T11:10:27Z",
                "dateModified": "2016-11-26T11:10:27Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV265026-2",
                "title": "Appendix 1 - Statement of Requirements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV265026&idx=2",
                "datePublished": "2016-11-26T11:10:29Z",
                "dateModified": "2016-11-26T11:10:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV265026-3",
                "title": "Appendix 3 - Declaration",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV265026&idx=3",
                "datePublished": "2016-11-26T11:10:29Z",
                "dateModified": "2016-11-26T11:10:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV265026-4",
                "title": "Appendix 4 - Conditions of Contract",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV265026&idx=4",
                "datePublished": "2016-11-26T11:10:29Z",
                "dateModified": "2016-11-26T11:10:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV265026-5",
                "title": "Tenants Household Contents Insurance - Conditions of Contract",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV265026&idx=5",
                "datePublished": "2016-11-26T11:10:29Z",
                "dateModified": "2016-11-26T11:10:29Z",
                "format": "application/msword"
            },
            {
                "id": "NOV265026-6",
                "title": "Appendix 5 - Award Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV265026&idx=6",
                "datePublished": "2016-11-26T11:10:29Z",
                "dateModified": "2016-11-26T11:10:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV265026-7",
                "title": "Appendix 6 - Aberdeen City Council Stock List",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV265026&idx=7",
                "datePublished": "2016-11-26T11:10:29Z",
                "dateModified": "2016-11-26T11:10:29Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "NOV265026-8",
                "title": "Appendix 7 - Aberdeen City Council Claims History",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV265026&idx=8",
                "datePublished": "2016-11-26T11:10:29Z",
                "dateModified": "2016-11-26T11:10:29Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV265026-9",
                "title": "ESPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV265026&idx=9",
                "datePublished": "2016-11-26T11:10:29Z",
                "dateModified": "2016-11-26T11:10:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV265026-10",
                "title": "Appendix 2 - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV265026&idx=10",
                "datePublished": "2016-11-26T11:10:29Z",
                "dateModified": "2016-11-26T11:10:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV265026-11",
                "title": "ESPD - Tenants Household Contents Insurance",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV265026&idx=11",
                "datePublished": "2016-11-26T11:10:29Z",
                "dateModified": "2016-11-26T11:10:29Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV265026-12",
                "title": "Appendix 8- GWP 2012-2016",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV265026&idx=12",
                "datePublished": "2016-12-02T15:28:58Z",
                "dateModified": "2016-12-02T15:28:58Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR276514",
                "documentType": "awardNotice",
                "title": "Provision of Tenants Household Contents Insurance",
                "description": "The Council was seeking a Contractor who would undertake to enter into contracts for household contents insurance with Tenants who have confirmed, in writing, that they will pay individual premiums on a weekly or monthly basis to the Council's rent office. The term \"Tenants\" shall mean any individual residing in property owned by the Council for which they pay a fixed rent to the Council, on a weekly or monthly basis. The Contractor will provide proposal forms, policy booklets, claim forms, to the Council. The Contractor will authorise the Council to undertake on their behalf certain administrative functions including issuing proposal and claim forms and Certificates of Insurance. The Council shall retain an agreed percentage of the total amount of premiums payable to the Contractor by the Tenants. Such amount shall be deducted by the Council and retained on a monthly basis from monies collected from Tenants by the Council in respect of the Tenants' insurance premium.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR276514",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Council is seeking a Contractor who will undertake to enter into contracts for household contents insurance with Tenants who have confirmed, in writing, that they will pay individual premiums on a weekly or monthly basis to the Council's rent office. The term \"Tenants\" shall mean any individual residing in property owned by the Council for which they pay a fixed rent to the Council, on a weekly or monthly basis. The Contractor will provide proposal forms, policy booklets, claim forms, to the Council. The Contractor will authorise the Council to undertake on their behalf certain administrative functions including issuing proposal and claim forms and Certificates of Insurance. The Council shall retain an agreed percentage of the total amount of premiums payable to the Contractor by the Tenants. Such amount shall be deducted by the Council and retained on a monthly basis from monies collected from Tenants by the Council in respect of the Tenants' insurance premium.",
                "status": "complete",
                "value": {
                    "amount": 700000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council shall have the sole option of extending the contract for 2 individual periods of 12 months after the expiry of the initial term"
                }
            }
        ],
        "bidOpening": {
            "date": "2017-01-04T08:00:00Z",
            "address": {
                "streetAddress": "Aberdeen"
            }
        },
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "performanceTerms": "The Council will review the performance of the Services in accordance with the conditions of contract to ensure that they continue to meet the requirements of the Council. The quality of the Services shall be measured by the extent to which they accord with the standards and timescales included within the Specification and the Response and to accepted professional standards. Tenderers shall provide a Contract Manager, who will be the primary point of contact between the Tenderer and the Council."
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Question 4A.1 - Bidder is required to provide a certificate from the registrar of companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name"
                },
                {
                    "type": "economic",
                    "description": "Question 4B.5.1 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated: Employers Liability Insurance minimum of GBP5m Public Liability Insurance minimum of GBP2m Professional Indemnity Insurance of GBP2m Question 4B.6 - The Authority will use the independent credit scoring organisation, Creditsafe, to check the financial status of the Bidders and may involve further detailed financial checking/assessment."
                },
                {
                    "type": "technical",
                    "description": "Bidders must hold a UKAS (or Equivalent) accredited independent third party certificate for compliance in accordance with BS EN ISO 9001 (or equivalent. Bidders should hold a UKAS (or Equivalent) accredited independent third party certificate for compliance in accordance with BS OHSAS 18001 (or equivalent) or has a regularly reviewed and documented policy for Health and Safety management, endorsed by Senior Management or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for Health & Safety management at all levels within the organisation. Bidders should hold a UKAS (or Equivalent) accredited independent third party certificate for compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or, has a regularly reviewed and documented policy for Environmental management, endorsed by Senior Management or equivalent. This policy must include and describe the bidders environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts. The bidder must confirm that they will provide certificates of authenticity where required.",
                    "minimum": "4C.1.2 - Bidders will be required to provide three examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice."
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "66000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "(SC Ref:486172)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000472409"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000472409"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "000-CKFX5329",
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "000-CKFX5329",
            "awardID": "000-CKFX5329",
            "status": "active",
            "dateSigned": "2017-01-31T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2016/S 229-417444"
        }
    ]
}