Award

Managed Wide Area Network (WAN) Services

WEST DUNBARTONSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

30 Dec 2016 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

West Dunbartonshire Council is conducting a procurement process for the provision of Managed Wide Area Network (WAN) Services, located in Dumbarton, UK. The procurement method employed is a limited procedure, specifically an award without prior publication of a call for competition. The contract was signed on 20th December 2016, and it aims to support the council’s operational requirements across approximately 100 sites over a five-year period, incorporating annual break clauses. This tender falls under the services category, specifically related to general public services and is classified under the CPV code 72720000.

This tender presents significant opportunities for businesses specialising in managed network services, particularly those with experience in WAN technologies and infrastructure support. Companies that are well-suited to compete are likely to have a strong background in providing such services and a clear understanding of the operational complexities involved with large-scale network management, including those that can meet specific latency requirements and manage transitions with minimal disruption. The emphasis on continuity will benefit organisations that have existing solutions in place and can demonstrate a reliable track record with similar contracts.

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Notice Information

Notice Title

Managed Wide Area Network (WAN) Services

Notice Description

Provision of Managed Wide Area Network(WAN)services for West Dunbartonshire Council

Lot Information

Lot 1

Procurement for the provision of Managed Wide Area Network Services

Procurement Information

WDC requires ongoing support for a managed WAN service over approximately 100 sites. The core technology on which the current WAN is based was provided by Capita IT Services Ltd. following a previous tender process. Support is required for a 5 year period although annual break clauses are in place where SWAN can be considered. WDC considers that the award of a contract following negotiated procedure without prior publication of a contract notice is justified on the grounds of Regulation 33.1 b ii - absence of competition for technical reasons and biii - the protection of exclusive rights, including intellectual property rights. A change of supplier will require a substantial capital investment for WDC to replace the core technology on which the current WAN design is based. A change of supplier may also require further capital investment to replace/install cable in the ground. As our WIFI, Public WIFI, Secure, VOIP, Corporate and Education networks are designed and built around our current WAN, any change from the existing design would require a complete re-working of all networks. This would create substantial disruption, extending possible downtime and increasing the WDC resources required to complete migration tasks. As the loss of telephony at some sites is unacceptable through the working day, resources would be required out of hours at an increased support cost. Migrations to new circuits have been time and resource intensive over the last 3 years, requiring between 2 and 6 support staff to complete tasks with downtime for migrating a site ranging from 1to 5 days. A change in provider will almost certainly mean a repeat of the migration process for approximately 100 sites, requiring support staff to be redirected from their daily business and temporary support staff to be employed to complete mainstream support tasks. A further cumulative loss of services of between 100 - 500 days across our sites and services would be unacceptable to our customers and citizens. It has also been shown in the past that other large WAN providers cannot meet our latency requirements due to the nature of the routing between exchanges. This has required us to change providers in certain areas in the past and would prove particularly problematic with our VOIP network.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000473957
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN268315
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72720000 - Wide area network services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Dec 20169 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Dec 20169 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST DUNBARTONSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMBARTON
Postcode
G82 3PU
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM31 East Dunbartonshire and West Dunbartonshire
Delivery Location
TLM31 East Dunbartonshire and West Dunbartonshire
Local Authority
West Dunbartonshire
Electoral Ward
Dumbarton
Westminster Constituency
West Dunbartonshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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