Partick Housing Association Ltd: 3 Star Gas Servicing & Maintenance Contract 2017 - 2020

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000496298-2017-11-03T00:00:00Z",
    "date": "2017-11-03T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000496298",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-53",
            "name": "Partick Housing Association Ltd",
            "identifier": {
                "legalName": "Partick Housing Association Ltd"
            },
            "address": {
                "streetAddress": "10 Mansfield Street",
                "locality": "Glasgow",
                "region": "UKM34",
                "postalCode": "G11 5QP"
            },
            "contactPoint": {
                "email": "info@ewing-somerville.com",
                "telephone": "+44 1413573773",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.partickha.org.uk"
            }
        },
        {
            "id": "org-54",
            "name": "Ewing Somerville Partnership Ltd",
            "address": {
                "streetAddress": "40 Speirs Wharf",
                "locality": "Glasgow",
                "region": "UKM34",
                "postalCode": "G4 9TH"
            },
            "contactPoint": {
                "email": "info@ewing-somerville.com",
                "telephone": "+44 1413533531",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "processContactPoint"
            ]
        },
        {
            "id": "org-286",
            "name": "Partick Housing Association Ltd",
            "identifier": {
                "legalName": "Partick Housing Association Ltd"
            },
            "address": {
                "streetAddress": "10 Mansfield Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G11 5QP"
            },
            "contactPoint": {
                "email": "info@ewing-somerville.com",
                "telephone": "+44 1413573773",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.partickha.org.uk"
            }
        },
        {
            "id": "org-287",
            "name": "City Building (Contracts) LLP",
            "identifier": {
                "legalName": "City Building (Contracts) LLP"
            },
            "address": {
                "streetAddress": "350 Darnick Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G21 4BA"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Partick Housing Association Ltd",
        "id": "org-286"
    },
    "tender": {
        "id": "ESP:3946",
        "title": "Partick Housing Association Ltd: 3 Star Gas Servicing & Maintenance Contract 2017 - 2020",
        "description": "Partick Housing Association wishes to contract with a single main contractor who will undertake a 3 star annual servicing and reactive maintenance to gas services installations to various addresses in Partick Glasgow.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50531200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50413100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Glasgow"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM34"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 1000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-06-12T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAY283696",
                "documentType": "contractNotice",
                "title": "Partick Housing Association Ltd: 3 Star Gas Servicing & Maintenance Contract 2017 - 2020",
                "description": "Partick Housing Association wishes to contract with a single main contractor who will undertake a 3 star annual servicing and reactive maintenance to gas services installations to various addresses in Partick Glasgow.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY283696",
                "format": "text/html"
            },
            {
                "id": "MAY283696-1",
                "title": "FOR INFORMATION ONLY - Contract Documentation ESP 3946",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283696&idx=1",
                "datePublished": "2017-05-22T10:59:03Z",
                "dateModified": "2017-05-22T10:59:03Z",
                "format": "application/msword"
            },
            {
                "id": "MAY283696-2",
                "title": "FOR INFORMATION ONLY - Measured Section ESP 3946",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283696&idx=2",
                "datePublished": "2017-05-22T10:59:04Z",
                "dateModified": "2017-05-22T10:59:04Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "MAY283696-3",
                "title": "FOR INFORMATION ONLY - Copy of Gas Boiler List",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283696&idx=3",
                "datePublished": "2017-05-22T10:59:04Z",
                "dateModified": "2017-05-22T10:59:04Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "MAY283696-4",
                "title": "FOR INFORMATION ONLY - Domestic ID Card",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283696&idx=4",
                "datePublished": "2017-05-22T10:59:04Z",
                "dateModified": "2017-05-22T10:59:04Z",
                "format": "application/pdf"
            },
            {
                "id": "MAY283696-5",
                "title": "FOR INFORMATION ONLY - Gas Servicing Policy",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283696&idx=5",
                "datePublished": "2017-05-22T10:59:04Z",
                "dateModified": "2017-05-22T10:59:04Z",
                "format": "application/pdf"
            },
            {
                "id": "MAY283696-6",
                "title": "FOR INFORMATION ONLY - Normative and Informative Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283696&idx=6",
                "datePublished": "2017-05-22T10:59:04Z",
                "dateModified": "2017-05-22T10:59:04Z",
                "format": "application/pdf"
            },
            {
                "id": "MAY283696-7",
                "title": "FOR INFORMATION ONLY - PCIP",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283696&idx=7",
                "datePublished": "2017-05-22T10:59:05Z",
                "dateModified": "2017-05-22T10:59:05Z",
                "format": "application/msword"
            },
            {
                "id": "MAY283696-8",
                "title": "ESPD V1.9",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283696&idx=8",
                "datePublished": "2017-05-22T10:59:05Z",
                "dateModified": "2017-05-22T10:59:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY283696-9",
                "title": "FOR INFORMATION PURPOSES ONLY: Example Interview Arrangements/Questions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY283696&idx=9",
                "datePublished": "2017-06-08T09:38:38Z",
                "dateModified": "2017-06-08T09:38:38Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV300020",
                "documentType": "awardNotice",
                "title": "Partick Housing Association Ltd: 3 Star Gas Servicing & Maintenance Contract 2017 - 2020",
                "description": "Partick Housing Association wishes to contract with a single main contractor who will undertake a 3 star annual servicing and reactive maintenance to gas services installations to various addresses in Partick Glasgow.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV300020",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "3 star (all inclusive) annual servicing and reactive maintenance to gas services installations contract for a period of three years. The successful contractor must be able to provide suitably qualified directly employed gas engineers to carry out the full scope of the contract and provide an in house call center facility. The full requirements of the contract are set out in the draft tender documents attached to this Site Notice.",
                "status": "complete",
                "value": {
                    "amount": 1000000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "This Procurement will be conducted through the use of the Dual Stage Procedure. All queries about this procurement must be made via the Portal question and answer facility. The process we will apply will be: Statements including the specific requirements can be found within Section III of the Contract Notice. Bidders must pass the minimum standards sections of the ESPD (Scotland). Part III and Section B & D of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way: 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion. 1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability. 2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capability but may lack in some aspects of similarity eg. previous experience, knowledge or skills may not be of a similar nature. 3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar Clients. 4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar service to similar Clients. The responses to the questions of Section III of the Contract Notice will be weighted in the following way: Please see ESPD (Scotland). Question 4C.1: 60%, 4C.4: 10%, 4C.6: 10%, 4C.6.1: 10%, 4C.9: 5%, 4C.10: 5%. A minimum of the five highest scoring Bidders will be selected to be invited to submit a tender."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option to extend the contract for any further variable periods up to a maximum of two years."
                }
            }
        ],
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Work is predominantly within occupied tenanted residential properties but will include entering loft areas to check boiler flues."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2017-07-03T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Refer to information provided in response to minimum level(s) of standards required.",
                    "minimum": "Please refer to this section when completing section 4B of the ESPD (Scotland): Question Reference 4B.1.1: Bidders will require to have a general yearly turnover of 400,000.00 GBP for the last 3 years. Question reference 4B.2.1 Bidders will require to have a minimum yearly specific turnover of 400,000.00 GBP in the last 3 years in the business area covered by the Contract. As evidence for this annual accounts will be requested from the bidder. Question Reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup orstarted trading. Question Reference 4B.4: Bidders must demonstrate a return on capital employed at a ratio of greater than zero. Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities). Bidders must demonstrate a Current Ratio of greater than 1. Current Ratio will be calculated as follows: new current assets divided by net current liabilities. There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing. Question Reference 4B.5.1: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employers (Compulsory)Liability Insurance - 10m GBP Public Liability Insurance - 10m GBP"
                },
                {
                    "type": "technical",
                    "description": "Refer to information provided at Minimum Level(s) of standards required below.",
                    "minimum": "In response to Question 4C.1 bidders will be required to provide 4 examples of contracts which demonstrate the contractor's ability to perform contracts of the scope, size and nature similar to the Works as described in part II.2.4 of this Site Notice and draft tender documents provided with this Notice. The example contracts must have been worked on in the last three years and demonstrate the relevant experience to deliver the works. The example projects must therefore be within an occupied housing environment and the Bidder must have been appointed as the Main Contractor and must employ directly employed gas engineers. The example contracts must have been on-going for at least 12 months and the Bidder must be able to provide evidence of this. In response to 4C.4 Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in this Contract Notice and the draft tender documents attached. The Bidder must be able able to demonstrate they can provide a call handling facility 24 hours per day 7 days per week. In response to 4C.6 Bidders will be required to confirm that they are Gas Safe Registered and their directly employed operatives have the following relevant educational and professional qualifications: All trades persons must be qualified to carry out gas servicing and maintenance to domestic heating systems, this will include but not be limited to the qualification requirements set out in the following Gas Safe publications: Defining the domestic ID card work categories. This is included within the contract documents. All operatives engaged in site works must have current UKATA asbestos awareness training. In response to 4C.6.1 Bidders will be required to confirm that all supervisors must be trade qualified and have the same level of qualifications as set out for the site operatives as listed above, in addition supervisors to hold supervisory qualifications such as SSSTS or equivalent. In response to 4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 of this Site Notice and in the draft ITT documents provided with the Notice. In response to 4C.10 the gas servicing works must not be sub contracted. In response to 4D.1 (1.1 and 1.2) - Quality Assurance Schemes and Environmental Management Standards - The bidder must hold a UKAS(or equivalent)accredited independent third party certificate of compliance in accordance with BS EN ISO9001(or equivalent), AND the bidder must hold a UKAS(or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent)or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP)forum. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provided this information. 4D.2 (2.1 and 2.2) The bidder must hold a UKAS (or equivalent)accredited independent third party certificate of compliance with BS EN ISO 14001(or equivalent)or a valid EMAS(or equivalent)certificate. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provide this information. If the Bidder cannot fulfill all of the above requirements they should not complete the ESPD or ITT documentation. Unsatisfactory responses to Section D will result in a failure score."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "50531100",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "May 2020"
        }
    },
    "language": "EN",
    "description": "Award against framework: The full award criteria ratios, questions, weightings and scoring regime are published in the draft ITT document. The Portal will close to questions seven days prior to the date for return of ESPDs. (SC Ref:517670)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000496298"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000496298"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ESP:3946-1",
            "suppliers": [
                {
                    "id": "org-287",
                    "name": "City Building (Contracts) LLP"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ESP:3946-1",
            "awardID": "ESP:3946-1",
            "status": "active",
            "value": {
                "amount": 464853.48,
                "currency": "GBP"
            },
            "dateSigned": "2017-10-31T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "638",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            }
        ]
    }
}