Purchase-to-Pay (P2P) Service Support

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    "id": "ocds-r6ebe6-0000515598-2018-01-08T00:00:00Z",
    "date": "2018-01-08T00:00:00Z",
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    "parties": [
        {
            "id": "org-45",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
            },
            "address": {
                "streetAddress": "Atlantic Quay",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "EH6 6QQ"
            },
            "contactPoint": {
                "name": "Dawn Swan",
                "email": "dawn.swan@gov.scot",
                "telephone": "+44 1412425595",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
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                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
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                    {
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                        "description": "General public services",
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                "url": "http://www.scotland.gov.uk"
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    "buyer": {
        "name": "Scottish Government",
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    "tender": {
        "id": "SP-17-027",
        "title": "Purchase-to-Pay (P2P) Service Support",
        "description": "Scottish Ministers are seeking to establish a Purchase-to-Pay (P2P) Service Support Contract. The Contract will provide service and contract management support activities including data centre infrastructure and hosting, service desk support, deployment of PECOS software and management of PECOS integration/reporting solutions and Datamarts.",
        "status": "active",
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                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM73"
                    }
                ],
                "relatedLot": "1"
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        ],
        "value": {
            "amount": 28000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
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            "electronicSubmission"
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        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-02-20T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-02-20T13:00:00Z"
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        "documents": [
            {
                "id": "JAN305973",
                "documentType": "contractNotice",
                "title": "Purchase-to-Pay (P2P) Service Support",
                "description": "Scottish Ministers are seeking to establish a Purchase-to-Pay (P2P) Service Support Contract. The Contract will provide service and contract management support activities including data centre infrastructure and hosting, service desk support, deployment of PECOS software and management of PECOS integration/reporting solutions and Datamarts.",
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                "description": "Scottish Ministers are seeking to establish a Purchase-to-Pay (P2P) Service Support Contract. The P2P service support contract will include but not be limited to the following key components and services: a. A Primary Data Centre and a Disaster Recovery Centre (including support and maintenance of all applications, data, software and hardware; all system administration & operating systems; all databases; and contingency, continuity and backup recovery). The Primary Data Centre is to be located within the Scottish Government's data centre at Saughton House, Edinburgh. b. Service Desk. c. Deployment of all PECOS P2P software releases (including major and minor upgrades). d. PECOS Integration and Reporting Solutions. e. PECOS DataMarts. Scottish Government currently operates the P2P service through a licence agreement which provides perpetual rights to Elcom PECOS software. To enable delivery of the of the P2P support services required under this procurement, tenderers will be responsible for identifying and obtaining the relevant and necessary application licences.. Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "active",
                "value": {
                    "amount": 28000000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract may be extended beyond the original contract duration of 60 months by up to a further 24 months."
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        "bidOpening": {
            "date": "2018-02-20T13:00:00Z"
        },
        "coveredBy": [
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "minimum": "This section refers to section B of Part IV of the ESPD (Scotland) and questions 4B.4 and 4B.5.1 to 4B.5.3: Statement for 4B4: Bidders must demonstrate a Current Ratio of greater than 0.8. Current Ratio will be calculated as follows: net current assets divided by net current liabilities. There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing. In the event that the bidder does not meet the financial criteria for consideration but has a parent company that does, the tenderer may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Where the bidder does not have a Parent Company some other form of assurance such as a performance bond may be acceptable. Statement for 4B.5.1 to 4B.5.3: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5 million GBP Public Liability Insurance = 5 million GBP Professional Indemnity Insurance = 2 million GBP The Authority reserves the right to request copies of financial accounts and insurance certificates which are not held electronically."
                }
            ]
        },
        "submissionTerms": {
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            "bidValidityPeriod": {
                "durationInDays": 270
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        "classification": {
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            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator which suffers or risks suffering loss or damage attributable to a breach under the Public Contracts (Scotland) regulations 2015 may bring proceedings in the Sheriff Court or Court of Session",
        "hasRecurrence": true,
        "recurrence": {
            "description": "."
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    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 221-459250"
        }
    ],
    "description": "SUPPLIER VISIT TO SCOTTISH GOVERNMENT DATA CENTRE Tenderers will be provided with the opportunity to visit and ask questions relating to the Scottish Government Data Centre location at Broomhouse Drive, Saughton House, Edinburgh, EH11 3XD. Visits to the Data Centre will take place on 23 January 2018 at 10:30 and tenderers should confirm, by email, their intention to attend and the names of those attending to dawn.swan@gov.scot. This information should be provided no later than 19 January 2018. Please note that attendance will be restricted to a maximum of 2 individuals per supplier. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9256. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: The Scottish Government is committed to contributing to the social, economic and environmental well-being of the people of Scotland, in order to create a more successful country, with opportunities for all of Scotland to flourish, through increasing sustainable economic growth. (SC Ref:515598)",
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