Award

External Audit and Taxation Services till 2022

WESLO HOUSING MANAGEMENT LTD

This public procurement record has 2 releases in its history.

Summary of the contracting process

Weslo Housing Management Ltd is currently overseeing a public procurement process for "External Audit and Taxation Services till 2022" within the housing and community amenities sector. Located in Bathgate, UK, this tender, which falls under the selective procurement method (Restricted procedure), has a total value of £110,000 and is intended to ensure continuity of services from 2017/18 through to 2022. The submission deadline for this procurement was on November 16, 2017, with invitations for the second stage of the tender process set for November 27, 2017.

This contracting opportunity is well-suited for small to medium-sized enterprises (SMEs) specialising in auditing and taxation services, especially those already familiar with public sector requirements. Successful suppliers will benefit from extending their client portfolio, providing critical services such as independent statutory financial audits and compliance advice to Weslo Housing Management and its consolidated groups. This is particularly appealing for firms looking to gain or enhance their experience in public sector contracts while contributing positively to community benefits stipulated in the procurement conditions.

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Notice Title

External Audit and Taxation Services till 2022

Notice Description

The principal requirement is for the provision of external audit service from 2017/18 to 2022 to ensure continuity of service and provide economies of scale to the service provision. The successful supplier will independently audit the statutory financial statements of WHM and WIL and the consolidated financial statements of the Group, for compliance with applicable law, auditing and accounting standards and the needs of lenders in respect of loan covenants. External audit is a requirement of the Regulatory Standards of Governance and Financial Management published by the SHR and Company Law.

Lot Information

Lot 1

The principal requirement is for the provision of external audit service from 2017/18 to 2022 to ensure continuity of service and provide economies of scale to the service provision. The successful supplier will independently audit the statutory financial statements of WHM and WIL and the consolidated financial statements of the Group, for compliance with applicable law, auditing and accounting standards and the needs of lenders in respect of loan covenants. External audit is a requirement of the Regulatory Standards of Governance and Financial Management published by the SHR and Company Law. The external audit and tax service will include, but not be limited to: a) Meetings with management pre and post audit to discuss audit plan and audit report respectively as required. b) The planning, management and efficient execution of the annual external audit of the Group and individual Company financial statements. c) The planning, management and efficient execution of the annual external audit of WIL (wholly owned subsidiary). d) VAT services, including ad hoc advice and review of VAT documentation. e) Corporation tax advice, completion of related returns and submission to HMRC. f) Preparation of an annual audit plan and audit check list for each company to be made available to management for the March Board Meeting. g) Formal reporting to the Executive Team to consist of presenting the findings, final accounts, letter of representation and a comprehensive management letter for each company. h) Audit field work on site for up to three days for the interim audit and up to two weeks for the final audit. Regular progress updates to management to be provided during the field work, concluding with a closing meeting covering any audit issues. i) Attendance at WHM and WIL Annual General Meeting with the possibility of a report presentation. j) Provision of timely and accurate advice and guidance on technical accounting and finance issues, including corporation tax. Owing to the time critical nature of the process of preparation of annual financial statements it is expected that the principal external audit contacts will be readily available by telephone/email and will provide a full response to requests within 2 working days. k) Timely provision of model financial statements, relevant technical accounting updates, including relevant Financial Reporting Standards, Statements of Recommended Practice and Accounting Orders including seminars and client training sessions. l) Excellent and timely communication between auditor and client on all matters, including feedback on information supplied and immediate feedback on any predicted cost over- runs. m) The provision of added value and innovation to the audit process. n) The supplier is expected to use their skill, knowledge and expertise to identify any gaps in this scope and address them in their submission. o) Co-operation with WHM internal auditors where you wish to rely on their assurance work when planning the statutory audit.

Renewal: The contract period will be for 36 months (3 years) with the options to extend for 2 x additional 12 months (single years) based on performance within the contract.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000516449
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN306630
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79212000 - Auditing services

Notice Value(s)

Tender Value
£110,000 £100K-£500K
Lots Value
£110,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£79,662 Under £100K

Notice Dates

Publication Date
16 Jan 20188 years ago
Submission Deadline
16 Nov 2017Expired
Future Notice Date
Not specified
Award Date
12 Jan 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
October/November 2021

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WESLO HOUSING MANAGEMENT LTD
Contact Name
Heather Harvey
Contact Email
enquiries@weslohm.co.uk
Contact Phone
+44 1506634060

Buyer Location

Locality
BATHGATE
Postcode
EH48 4PP
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian

Local Authority
West Lothian
Electoral Ward
Bathgate
Westminster Constituency
Bathgate and Linlithgow

Supplier Information

Number of Suppliers
1
Supplier Name

RSM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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