Notice Information
Notice Title
Creative Industries Trade Networks - Music
Notice Description
Lot Information
Lot 1
The original contract was one of five contracts which were set up to contribute to the delivery of XPONorth. Each of the four contracts had an optional 1 year extension clause built into it. Four of the contracts are not being renewed for reasons a diligent contracting authority could not have foreseen and reasons outwith our control. In order to ensure XPONorth 2018 can proceed we are in a position where we have to modify one of the contracts originally awarded to deliver some elements of the four contracts which are not being extended to ensure the successful deliver of the event in 2018. HIE has modified this contract in compliance with Public Contracts (Scotland) Regulations 2015 Reg 72(1)(b) and (c): A contract and framework agreement may be modified without a new procurement procedure -- b) to provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor-- (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value; (C) A contract and framework agreement may be modified without a new procurement procedure -- where all of the following conditions are fulfilled-- (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii) the modification does not alter the overall nature of the contract or framework; (iii) any increase in price does not exceed 50 % of the initial contract value or framework agreement; The value stated in VII.1.6 is the new total value for this contract including the extension period until 30 September 2018. The start date in VII.1.5 is the start date of the extension period (contract originally started in 2014).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000518093
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV300874
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- OJEU - F20 - Modification Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
92 - Recreational, cultural and sporting services
-
- CPV Codes
92000000 - Recreational, cultural and sporting services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 9 Nov 20178 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 4 Dec 201411 years ago
- Contract Period
- 1 Nov 2017 - 30 Sep 2018 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Not Specified
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HIGHLANDS AND ISLANDS ENTERPRISE
- Contact Name
- Not specified
- Contact Email
- hieprocurement@hient.co.uk
- Contact Phone
- +44 1463245245
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 5NA
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM Scotland, TLM6 Highlands and Islands
-
- Local Authority
- Highland
- Electoral Ward
- Inverness South
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV300874
Creative Industries Trade Networks - Music
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000518093-2017-11-09T00:00:00Z",
"date": "2017-11-09T00:00:00Z",
"ocid": "ocds-r6ebe6-0000518093",
"initiationType": "tender",
"parties": [
{
"id": "org-3",
"name": "Highlands and Islands Enterprise",
"identifier": {
"legalName": "Highlands and Islands Enterprise"
},
"address": {
"streetAddress": "An Lochran, 10 Inverness Campus",
"locality": "Inverness",
"region": "UKM6",
"postalCode": "IV2 5NA"
},
"contactPoint": {
"email": "hieprocurement@hient.co.uk",
"telephone": "+44 1463245245",
"url": "http://"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"url": "http://www.hie.co.uk"
}
}
],
"buyer": {
"name": "Highlands and Islands Enterprise",
"id": "org-3"
},
"tender": {
"id": "ocds-r6ebe6-0000518093",
"title": "Creative Industries Trade Networks - Music",
"items": [
{
"id": "1",
"classification": {
"id": "92000000",
"scheme": "CPV"
},
"deliveryAddresses": [
{
"region": "UKM"
},
{
"region": "UKM6"
}
],
"relatedLot": "1"
}
],
"mainProcurementCategory": "services",
"documents": [
{
"id": "NOV300874",
"documentType": "awardNotice",
"title": "Creative Industries Trade Networks - Music",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV300874",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "The original contract was one of five contracts which were set up to contribute to the delivery of XPONorth. Each of the four contracts had an optional 1 year extension clause built into it. Four of the contracts are not being renewed for reasons a diligent contracting authority could not have foreseen and reasons outwith our control. In order to ensure XPONorth 2018 can proceed we are in a position where we have to modify one of the contracts originally awarded to deliver some elements of the four contracts which are not being extended to ensure the successful deliver of the event in 2018. HIE has modified this contract in compliance with Public Contracts (Scotland) Regulations 2015 Reg 72(1)(b) and (c): A contract and framework agreement may be modified without a new procurement procedure -- b) to provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor-- (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value; (C) A contract and framework agreement may be modified without a new procurement procedure -- where all of the following conditions are fulfilled-- (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii) the modification does not alter the overall nature of the contract or framework; (iii) any increase in price does not exceed 50 % of the initial contract value or framework agreement; The value stated in VII.1.6 is the new total value for this contract including the extension period until 30 September 2018. The start date in VII.1.5 is the start date of the extension period (contract originally started in 2014).",
"contractPeriod": {
"durationInDays": 1080
}
}
],
"classification": {
"id": "92000000",
"scheme": "CPV"
}
},
"awards": [
{
"id": "Creative Industries Trade Networks - Music",
"title": "Creative Industries Trade Networks - Music",
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "Creative Industries Trade Networks - Music",
"awardID": "Creative Industries Trade Networks - Music",
"title": "Creative Industries Trade Networks - Music",
"status": "active",
"period": {
"startDate": "2017-11-01T00:00:00Z",
"endDate": "2018-09-30T00:00:00Z"
},
"items": [
{
"id": "1",
"classification": {
"id": "92000000",
"scheme": "CPV"
},
"deliveryAddresses": [
{
"region": "UKM"
},
{
"region": "UKM6"
}
],
"relatedLot": "1"
}
],
"dateSigned": "2014-12-04T00:00:00Z",
"amendments": [
{
"id": "amd-2",
"description": "Although this contract was awarded under the Public Contracts (Scotland) Regulations 2012, HIE has applied the principles of the Public Contracts (Scotland) Regulations 2015 as these set out the reasons for modifications of contracts during their term. There were 5 contracts, which were originally tendered on a 3+1 year contract length. We have completed the 3 year term and wanted to take up the 1 year extension under the contracts. The contracts were: XpoNorth - the event, Screen and Broadcast network, Music - Ironworks, Writing/publishing, Crafts/fashion/textiles. Four of the five contract holders will not take up the optional 1 year extension extension offered to them.The implications of this are that we will not be in a position to host and deliver XPONorth in 2018. The original contract Ironworks held was for 680GBP over the 4 year period. We will increase the value to 847GBP to cover the activities above. This is an increase of 25%. The costs of delivering the new activities will be in line with the original contract rates/values which were delivered by the previous supplier and will be delivered by a team with similar demonstrable experience and relevant equipment and in line with the original terms and conditions.",
"rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: HIE has modified this contract in compliance with Public Contracts (Scotland) Regulations 2015 Reg 72(1)(c): 72.--(1) A contract and framework agreement may be modified without a new procurement procedure -- where all of the following conditions are fulfilled-- (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii) the modification does not alter the overall nature of the contract or framework; (iii) any increase in price does not exceed 50 % of the initial contract value or framework agreement; The value stated in VII.1.6 is the new total value for this contract including the extension period until 30 September 2018. When the original contract holder officially confirmed they would not accept the extension we had no time to run any kind of tender process to award the contracts due to the combined values being over the OJEU thresholds."
}
]
}
],
"language": "EN",
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2014/S 087-152663"
}
],
"description": "The contract value stated in V.2.4 related to 48 months as per original Contract Award Notice. (SC Ref:518093)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000518093"
}
],
"noticetype": "OJEU - F20 - Modification Notice"
}